How to correctly fill out the SZV-STAZH form: step-by-step instructions

SZV-STAZH form form

The report contains data on accrued and paid insurance premiums for the employee.

Its formation in some indicators duplicates the data of the “Unified Settlement”, which policyholders must submit to the Federal Tax Service. It's easy to fill out. There are only a few features that are included in the example of filling out the SZV-STAZH 2021 and which you should pay attention to. When filling out the field “Registration number in the Pension Fund of Russia”, indicate the registration number of the policyholder of 12 characters, and in the field “TIN” - the individual number of the organization or individual entrepreneur, which consists of 10 or 12 characters.

When filling out the field “Registration number in the Pension Fund of Russia”, indicate the registration number of the policyholder of 12 characters, and in the field “TIN” - the individual number of the organization or individual entrepreneur, which consists of 10 or 12 characters. If there are fewer characters than cells, dashes should be placed in the last two. In the “Type of information” column, indicate the type of report using the “X” sign.

There are three types in total:

1. complementary;
2. assignment of pension.
3. original;

If the latter type is indicated, then the form is submitted without taking into account reporting deadlines only for those persons who need to take into account the length of service for the current calendar year to establish a pension.

A supplementary report to the Pension Fund is expected for insured persons who were not included in the main report for one reason or another. When filling out section 3, please note that it provides for continuous numbering. This means that a serial number must be assigned to records for each insured person.

Even if several lines must be filled in about the work period, the number is assigned only to the first of them.

It is important to remember that all numbers are entered in ascending order without omissions or repetitions.

In the “Operation period” column, dates are indicated only within the reporting period, which is indicated in section 2 of the report. In case of a break in work, start a new line without duplicating the employee’s data and SNILS. After filling out the form, the responsible person indicates the name of the manager’s position, and the report itself is certified by his signature.

After filling out the form, the responsible person indicates the name of the manager’s position, and the report itself is certified by his signature. A stamp is placed if available. To be sent to the Pension Fund of Russia, the completed forms are collected and an additional inventory is compiled for them according to the OVD-1 form.

They will only be accepted in this form.

Section 1 “Information about the policyholder”

SZV-STAZH with the “Pension Assignment” type cannot be for a period for which the data is already recorded on an individual personal account based on the SZV-STAZH form with the “Initial” or “Additional” type.

Let's sum it up

The EFA-1 report for 2021 must be submitted together with the SZV-STAZH report within the same deadlines, following the same procedure.

The form approved by resolution of the board is relevant in 2021.

In the EDV-1 form submitted along with the SZV-STAZH, Section 4 is never completed.

Section 5 should be completed only if the policyholder has employees entitled to early retirement and information about this is already included in columns 9, 10 or 12 of the SZV-STAZH form. If you find an error, please select a piece of text and press Ctrl+Enter.

Territorial conditions (code)

Column 8 of the SZV-STAZH form is filled out in accordance with the Classifier of territorial conditions codes used when filling out personalized reporting.” The code in column 8 is indicated if the employee has the right to early retirement due to territorial conditions, for example: Code Full name RKS/RKSM Region of the Far North MKS/MKSR Area equated to the regions of the Far North VILLAGE Work in agriculture

Section 3 “Information on periods of work of insured persons” (table)

The numbering of individuals is continuous. The number is assigned to records for a specific insured person. If the data on the work period contains several lines, the number is assigned to the first record for the individual. The numbers are indicated in ascending order without omissions or repetitions.

The following data is filled in in the nominative case.

The indicators “Last name”, “First name”, “Patronymic” must be filled in in Russian transcription. The data must correspond to SNILS.

Regulations

regulating personalized reporting to the Pension Fund:

1. Resolution of the Board of the Pension Fund of the Russian Federation dated December 6, 2018 No. 507P “On approval of the form “Information on the insurance experience of insured persons (sv-experience)”, the form “Information on the policyholder transferred to the Pension Fund of the Russian Federation for maintaining individual (personalized) records (EFV-1)” , forms “Data on the adjustment of information recorded on the individual personal account of the insured person (sv-corr)”, forms “Information on earnings (remuneration), income, amount of payments and other remunerations, accrued and paid insurance premiums, periods of employment and other activities counted in the insurance period of the insured person (sv-iskh)", the procedure for filling them out and the format of information and on the recognition as invalid of the resolution of the Board of the Pension Fund of the Russian Federation dated January 11, 2017 N 3P"
2. Order of the Ministry of Labor of Russia dated December 21, 2016 No. 766n “On approval of the Instructions on the procedure for maintaining individual (personalized) records of information about insured persons”
3. Federal Law No. 27-FZ of April 1, 1996 “On individual (personalized) accounting in the compulsory pension insurance system” (as amended by Federal Law No. 250-FZ of July 3, 2016), hereinafter referred to as Federal Law No. 27-FZ

General filling rules

What documents to use when filling out

Who to include in SZV-STAZH

The SZV-STAZH form is filled out and submitted to all insured persons:

• working under an employment contract, including managers who are the only participants (founders), members of organizations, owners of their property or under a civil process agreement for the performance of work and provision of services (except for students studying in institutions of secondary vocational/higher vocational education on a full-time basis and receiving payments for activities in a student detachment under employment contracts or civil process agreements for the performance of work and/or provision of services);
• working under a copyright contract;
• authors receiving payments and other remuneration under agreements on the alienation of the exclusive right to works of science/literature/art, publishing license agreements, license agreements granting the right to use a work of science/literature/art, including remunerations accrued by management organizations rights on a collective basis in favor of authors under agreements concluded with users.

In an organization, employees can work as part-time workers – internal and external. Does the SZV-STAZH form include information about part-time workers? There is an answer in ConsultantPlus:

Insured persons are citizens of the Russian Federation working under an employment contract or under a civil contract, the subject of which is the performance of work and the provision of services (with the exception of certain categories of persons) (Clause 1, Article 7 of the Federal Law of December 15, 2001 N 167-FZ “ On compulsory pension insurance in the Russian Federation”). That is, part-time workers refer to... (read more).

General information about the SZV-STAZH report

Since 2021, insurance premiums have been included in.

The Federal Tax Service of Russia became the administrator of their accrual and payment. Because of this, it became necessary to change the reporting. Reports to funds previously contained all the information they needed, including information not related to the calculation and payment of contributions. Such reports were no longer needed. Tables with summary numerical indicators that the Federal Tax Service needs to administer contributions are now submitted to the Federal Tax Service.

Tables with summary numerical indicators that the Federal Tax Service needs to administer contributions are now submitted to the Federal Tax Service. And for the data that funds need, we have developed reporting only with such information for funds.

In particular, the Pension Fund needs information about the length of service of citizens to calculate pensions.

Therefore, the Pension Fund of Russia retained the function of receiving such data from employers in the form of the SZV-STAZH report and the accompanying EDV-1 report.

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Since 2021, “pension” reports have become annual (previously they were submitted once a quarter).

Why was a separate report on length of service introduced?

Since 2021, insurance premiums, for which previously had to be reported separately to extra-budgetary funds (except for payments for injuries), began to be subject to the provisions of the Tax Code of the Russian Federation. Accordingly, they are supervised by the tax service.

Despite the fact that most of the texts of the laws regulating the issues of calculation and payment of insurance premiums were transferred without changes to a special chapter of the Tax Code of the Russian Federation, a number of points in the procedure for working with these payments had to be changed. In particular, reporting on contributions has changed. It became consolidated, combining the main sections of those reports that were previously submitted to the Pension Fund and the Social Insurance Fund. However, when merging, the following were removed from it:

• final indicators of settlements with funds at the beginning of the year and at the reporting date;
• data on payment documents;
• tables containing personal information about the length of service of employees.

The frequency (quarterly) of the new consolidated reporting on contributions remains the same. The data on length of service excluded from it, which is of interest solely for accounting when calculating pensions in the future, is important only for the Pension Fund. Therefore, the Pension Fund retained the function of accepting reports on it. However, it was decided to change the frequency of submission of the report - it must be submitted once at the end of the year.

From 2021, it is planned to introduce another report to the Pension Fund. You can read about the planned innovations.

Form SZV-TD

The Pension Fund of Russia has already developed the SZV-TD form, but has not yet officially approved it.

This will happen after legislators adopt amendments to Law No. 27-FZ, and the procedure for agreeing on the report form with the Russian Ministry of Labor is completed.

The blank form fits on one page and looks like this: The title part of the report contains a minimum set of data about the employer providing information about its employees:

1. name of organization/individual entrepreneur;
2. registration number in the Pension Fund of Russia;
3. TIN and checkpoint.

Then the reporting period code and an indication of the reporting year are entered.

Personal information about employees is provided in tabular form. We will tell you more about filling out the SZV-TD below.

How to fill out the SZVM experience report in the SPU ORB program

On persuchet" dated April 1, 1996 No. 27-FZ, a fine of 500 rubles is imposed on the policyholder. for each insured person in case of:

For violation of the electronic submission form, a fine of 1,000 rubles has been established.

In addition, an administrative fine in the amount of 300 to 500 rubles will also be imposed on officials. (Article 15.33.2 of the Code of Administrative Offenses of the Russian Federation).

If at the time of dismissal the employee has not been issued an extract from the SZV-STAZH, then according to Part 1 of Article 5.27 of the Code of Administrative Offenses of the Russian Federation:

• officials can either be warned or fined in the amount of 1,000 to 5,000 rubles;
• individual entrepreneurs are given a fine in the amount of 1,000 to 5,000 rubles;
• organizations can be fined 30,000–50,000 rubles.

Read about liability for violations in SZV-M in the following materials:

To fill it out, the chief accountant must check that the following information is correct:

• details of the organization or individual entrepreneur;
• information about the insured persons;
• registration of labor orders.

Astral Report

The program provides options for manual entry, verification, and export of electronic files in the format of reports approved by the Pension Fund of Russia. To create a report you need to do the following:

• select the “Create report” tab
• then “PFR”;
• “SZV-STAZH”, as well as “ODV-1”.

To fill out the specified form in 1C 8.3. you need to do the following:

• in the “Salary” menu, select “Insurance reporting”;
• click “Generate” and select the ZSV-STAZH form;
• select date and year;
• indicate the type of information;
• Enter information about the employee in the “Employees” tab.

1C:ZUP

In order to generate reports in the SZV-STAZH form in the 1C: ZUP program, you must do the following:

• select the section “Reporting, certificates to the Pension Fund of Russia.

Attention

Packs, registers, inventories";

• click on “Create”;
• select “Information about insured experience, insured persons, SZV-STAZH”;
• indicate the reporting period and date of completion;
• select “Information Type” from the menu;
• fill out information about employees or early retirement;
• double-click on the line with the employee to open information about the insurance experience of the insured persons.

The video below will tell you how to generate a report to the Pension Fund of the Russian Federation using the form SZV-STAZH in 1C:ZUP:

Spu_orb (Spu-orb)

As of October 24, 2021, the latest program update 2.68 is available. Here you can fill out free reporting forms submitted to the Pension Fund of Russia, including SZV-STAZH. You can download it here. The program was developed by the Pension Fund of Russia (Orenburg).

Allows you to do the following:

• input;
• formation;
• seal;
• unloading;
• work with several enterprises;
• data import;
• calculation of contributions.

In order to enter data, you must use the “Data Entry” tab from the main menu, and to use existing data from another accounting program, there is the “Data Import” option.

Other Pension Fund programs

The list of available Pension Fund software is offered here, it looks quite impressive.

How to fill out the SZVM experience report in the SPU Orbi program latest version

In addition, when you try to submit it, the system will throw an error, since according to the rules, the document must contain at least one piece of information.

At the same time, the situation with organizations is still unclear. The fact is that such a person always has a director, who is indicated in the charter upon registration.

And on the one hand, if an employment agreement has not been signed with him, then there is no need to submit a report on him.

On the other hand, if an agreement has been signed with him, but there is no activity, then it is necessary to submit a report to the Pension Fund, indicating only the director.

At the moment, the Pension Fund has not given any explanations regarding the submission of a zero report by organizations.

Fines for not submitting a report or not issuing upon dismissal

Current legal norms provide for various amounts of penalties associated with failure to submit or inaccurate submission of data in the SZV-STAZH document.

• Violation of the deadlines for sending a report to the Pension Fund of Russia entails the company being punished with a fine of 500 rubles. for each employee included in it late.
• For failure to include individual employees in a report submitted on time, the company may be fined 500 rubles. for each such employee.
• A report submitted on time that contains incorrect data on the employees represented in it will entail a penalty for the company in the amount of 500 rubles.

How to fill out the SZVM experience report in the SPU ORB program latest version

The choice is made by checking the box opposite the status.

Section 1 includes the details of the business entity, and is filled out in the same way as Section 1 of the main report.

In section 2, in the “Reporting period” column, you need to enter 0, but in the “Year” column, write down the number of the year for which the report is being submitted.

In section 3 you need to indicate the total number of employees for whom data is submitted to SZV-STAZH.

Section 4 is filled out only in the situation where reports marked SZV-ISH and SZV-KORR with o are submitted, and general information for the entire period is recorded here.

Section 5 is drawn up in a situation where data is submitted for workers who have the right to receive early pension payments for work under special conditions.

Zero reporting on the SZV-STAZH form?

The regulatory act, which determines exactly how this report must be filled out, establishes that SZV-STAZH is sent by companies and individual entrepreneurs who act as employers. Therefore, such a business entity must have at least one employee during the reporting period.

When individual entrepreneurs, notaries, lawyers, and people with self-employed status have not entered into a single employment contract, then there is no need to submit a report.

Deadlines for providing SZV-STAZH

The deadlines for submitting reports to the Pension Fund are set out in Art. 11 of Law No. 27-FZ.

SZV-STAZH is a report for the calendar year. For the past year 2021, economic entities-insurers must report by 03/01/2021.

Since SZV-STAZH is submitted in a single file together with the EDV-1 form, similar deadlines are provided for it.

In practice, situations of early completion of SZV-STAZH are possible. So, for example, if a company is liquidated, then the SZV-STAZH report for the current year should be submitted within a month after the date of approval of the liquidation balance sheet (clause 3 of Article 11 of Law No. 27-FZ). The deadline for submitting a report is similar when closing an individual entrepreneur.

When an insured person resigns, the company is obliged to hand over to him a SZV-STAZH report issued only in the name of the resigning person.

CSV experience in the spu orb program how to fill out

Important

Extern

The program has the following types of features:

• checking reports created in any accounting program and highlighting existing errors;
• use of current document forms, reference books and classifiers necessary for business activities;
• receiving timely updates;
• submitting reports to the Pension Fund in electronic form, which is required if more than 25 employees are hired in the reporting period. To do this, a legal entity or individual entrepreneur must enter into an agreement with the Pension Fund;
• generation of various types of reporting.

My business

A service that independently calculates taxes and contributions in accordance with the rates established by law, generates reports in various forms, reminds of the approaching deadlines for reporting and paying taxes, if you have an electronic signature with it, you can submit online reports to the Pension Fund of the Russian Federation, monitors the delivery status and acceptance of reports by the fund , offers tax optimization.

Sky

The filling rules can be found in the “Filling” section; if you need to import a file, you must use the “Reports from external files” option. The clarification is made depending on the type of form submitted: it can be initial, supplementary or pension assignment. In the “Verification” tab, you can familiarize yourself with the provisions on the implementation of the inspection.

CSV experience in the spu orb program how to fill out step by step

Why was a separate report on length of service introduced?

Who submits the experience report and to whom?

Procedure and deadline for passing SZV-STAZH in 2021

Rules for registration and sample of filling out SZV-STAZH in 2021

Responsibility for violations related to the SZV-STAZH form

Results

Why was a separate report on length of service introduced?

Since 2021, insurance premiums, for which previously had to be reported separately to extra-budgetary funds (except for payments for injuries), began to be subject to the provisions of the Tax Code of the Russian Federation. Accordingly, they are supervised by the tax service.

Despite the fact that most of the texts of the laws regulating the issues of calculation and payment of insurance premiums were transferred without changes to a special chapter of the Tax Code of the Russian Federation, a number of points in the procedure for working with these payments had to be changed. In particular, reporting on contributions has changed. It became consolidated, combining the main sections of those reports that were previously submitted to the Pension Fund and the Social Insurance Fund. However, when merging, the following were removed from it:

• final indicators of settlements with funds at the beginning of the year and at the reporting date;
• data on payment documents;
• tables containing personal information about the length of service of employees.

The frequency (quarterly) of the new consolidated reporting on contributions remains the same. The data on length of service excluded from it, which is of interest solely for accounting when calculating pensions in the future, is important only for the Pension Fund.

How to correctly fill out the SZV experience for 2021 sample in the SPU ORB program

On persuchet" dated 04/01/1996 No. 27-FZ).

If an organization has a separate division that is registered with the Pension Fund as an insurer, then the report is submitted at the location of this separate division.

Information about the length of service of employees of other separate divisions that are not registered as policyholders is included in the report of the parent organization and submitted to the Pension Fund at its location.

In addition, an extract from the SZV-STAZH form must be submitted to the insured person (Clause 4, Article 11 of the Law “On Accounting” dated 01.04.1996 No. 27-FZ):

• within 5 days from the date of application;
• on the day of dismissal;
• on the day of termination of the civil contract.

Read about the possibility of submitting a zero report SZV-STAZH in the material “SZV-STAZH - is zero reporting submitted?”

Procedure and deadline for passing SZV-STAZH in 2021

The SZV-STAZh report form, submitted in 2021 for 2021, was approved by Resolution of the Pension Fund of the Russian Federation Board of December 6, 2021 No. 507p. In comparison with the information previously included in the quarterly reports submitted to the Pension Fund, there is nothing fundamentally new in it.

When the number of employees whose data is included in the report is less than 25, then the information can be submitted on paper.

When sending reports electronically, be sure to check that the receipt of the reports is sent from the Pension Fund. We explained why this needs to be done in the material “An important change in reporting to the Pension Fund from October 1, 2021.”

Rules for registration and sample of filling out SZV-STAZH in 2021

The list of information that must be reflected in reporting on length of service is provided by Law No. 27-FZ (clause 2 of Article 11), which requires the following indications for each employee:

• FULL NAME.;
• his personal account number;
• period of work during the reporting year;
• conditions giving the right to apply a special procedure for recording length of service or to early retirement.

Read about what these conditions are in the article “Special work experience - what is it?” .

The main table of the SZV-STAZh form is intended for entering the above data. The form also contains fields for indicating the information necessary to identify the employer (its name, registration number, INN and KPP), information about the reporting period and the type of information (for the yearly report they will be initial, and in case of subsequent corrections - supplementary).

Information about the dismissal of the insured person" to "Information about the dismissal of the insured person / information about the periods counted in the insurance period of the unemployed."

As the deadline for submitting a report on experience, the Law “On Individual (Personalized) Accounting...” dated 04/01/1996 No. 27-FZ (clause 2, Article 11) indicates March 1 of the year following the reporting year.

Law No. 27-FZ does not contain rules on shifting it if it coincides with a weekend, so if March 1 is a general day off, the report will have to be submitted earlier. However, 01.03.

2021 is a weekday (Friday), and the deadline for passing the SZV-STAZH in 2021 will end on this date.

At the same time, the law also provides for exceptions to the deadline for submitting the SZV-STAZH report.

So, if the insured person submits an application for a pension, then the report must be submitted within 3 calendar days from the date of receipt of such an application (clause

2 tbsp. 11 of the Law “On Persuchet” dated 04/01/1996 No. 27-FZ).

Also, the report is submitted ahead of schedule by the insured in the event of liquidation, reorganization, termination of the status of a lawyer, the powers of a notary engaged in private practice (Clause 3 of Article 11 of the Law “On Persuchet” dated 04/01/1996 No. 27-FZ).

PU documents

"" is a program created by the pension fund for maintaining databases and template-filling of documentation necessary for the registration of policyholders.

All documents reflected in this software product comply with the requirements of the Pension Fund of the Russian Federation and are approved by resolutions of the organization’s board.

The new version of the PU documents program is updated 1-2 times a month and contains corrected documents, so the program must be updated regularly. In the pension fund system, "" is the main program for recording personal accounts. However, in exactly the same way, this information product is useful for any other organizations that make contributions to the pension fund, as it allows you to maintain databases of policyholders of both state and private pension funds and promptly prepare all the documentation necessary for submission to the pension fund, the filling of which is facilitated repeatedly Free download 5: Free download 6:

New procedure for accounting for EXPERIENCE from January 1, 2021

Starting in 2021, a gradual transition to maintaining electronic work books will begin to replace paper ones.

From February 2021, a new SZV-TD report will have to be submitted to the Pension Fund.

It must be submitted no later than February 15, if in January 2021 (subparagraph 1, paragraph 2.5, article 11 of the Law of 04/01/1996 N 27-FZ):

1. the employee was fired;
2. the employee submitted an application to maintain an electronic work record book or an application with a request to continue maintaining his work record book on paper.
3. a transfer to another permanent job was issued;
4. a new employee was hired;

Further, such a report is submitted for the above personnel movements of the employee no later than the 15th day of the next month. However, no one has canceled the submission of the SZV-STAZH report in 2021.

Column 10 “Base (code)” for calculating the insurance period

The following file contains all the possible codes that are indicated here (you can download it for free and use it in your work).

INSURANCE CALCULATOR CODES

How to fill out section 3

The most voluminous and complex section is the tabular part of the form. Information about the employee’s length of service is reflected here. Let’s look at what needs to be indicated in detail in the columns: The first column is the sequential number. The second to fourth columns indicate the full name of the employee.

That is, last name, first name, patronymic. If he doesn’t have a middle name, then you don’t need to indicate it, just put a dash. The fifth column is the employee’s SNILS. This is his registration number in the Pension Fund.

If the employee does not have it, you will have to either register it yourself, or send the employee to the Pension Fund of the Russian Federation, where he can issue SNILS in person. The sixth and seventh columns are the period of work. Here you need to be very careful, since the dates are indicated within the reporting year.

That is, if an employee has been working for three years, then the start of work must be indicated on 01/01/2019.

And if you got a job during 2021, then, accordingly, you need to set an appointment date. In the seventh, in the same way, if the employee continues to work, put the date 12/31/2019. If an employee leaves on December 31, 2019, this data is duplicated in column 14.

If the employee quit during this year, then enter the actual date of dismissal also in the format 12/23/2019. The eighth column is to indicate territorial working conditions that give the right to early assignment of a pension. There are special codes for this: The list of territories classified as the Far North, as well as equivalent to it, can be found in, which is still valid today. In the ninth column you need to indicate codes for special working conditions, in accordance with the table below.

But only if the working conditions are documented and insurance premiums have been paid at an additional rate. All professions that are classified as hazardous are listed in.

After working for a certain amount of time in such conditions, the employee acquires the right to early retirement.

Having indicated the working conditions code in column 9, you must also reflect the period of work in columns 6 and 7 of the tabular section. In the tenth column you must indicate the code of the basis on which the insurance period is calculated. It must be indicated in accordance with the codes presented in Table 3.

Please note that column 10 is filled in only if column 9 is filled in. And the eleventh column contains additional information about periods that are not included in the insurance period.

These are, for example, sick leave, maternity leave, leave without pay. Codes may be duplicated from column 9.

The twelfth and thirteenth columns reflect information about the grounds for the early assignment of a pension. The codes are presented in the table below: The fourteenth column indicates 12/31/2019 - if the employee quit on the last day of the year.

But for employment centers, column 14 is provided with the letter “BEZR” to designate persons who receive unemployment benefits, undergo training or retraining, and so on.

Column 8 “Territorial conditions (code)”

The following file contains all the possible codes that are indicated here (you can download it for free and use it in your work).

TERRITORIAL CONDITION CODES

Filling features:

• if an employee performs work full-time on a part-time basis, the period of work is reflected according to the actual working time worked;
• if part-time, reflect the volume of work (share of the rate) in a given period.

The “VILLAGE” code is indicated on the basis of lists of relevant jobs, industries, professions, positions, specialties, in accordance with which an increase in the fixed payment to the old-age insurance pension and disability insurance pension is established (see Decree of the Government of the Russian Federation dated November 29, 2018 No. 1440) .

An organization can open a separate division and establish in it a percentage (“Far Eastern”) salary increase for continuous work experience. How to fill out column 8 in this case is explained in ConsultantPlus:

For regions of the Far North, the codes “RKS”/RKSM are established, for areas equated to regions of the Far North – “MKS”/MKSR.
View full answer.

Form of annual reporting to the Pension Fund in 2021

Annual reporting to the Pension Fund of Russia is submitted in the form SZV-STAZH. It is filled out for all employees and contains the following information:

1. information about the policyholder;
2. information about the insured persons (work experience, accrued and paid insurance premiums).

Please note that along with the SZV-STAZH report, it is necessary to submit an inventory in the EDV-1 form, containing a list of reports submitted to the Pension Fund of the Russian Federation and general information about the policyholder.

If there are more than 25 employees, then the SZV-STAZH report must be submitted electronically with an electronic signature.

Note: from January 1, 2021, a new form of the SZV-STAZh report and inventory EDV-1 came into force (Resolution of the Board of the Pension Fund of the Russian Federation dated December 6, 2018 N 507p).

Column 11 “Additional information” for calculating the insurance period

The following file contains all the possible codes that are indicated here (you can download it for free and use it in your work).

EXTRA CODES INFORMATION OF CALCULATION OF INSURANCE EXPERIENCE

Here are some features of filling out the codes in column 11:

If it is necessary to display more than one code at the same time, they are indicated in two lines in the following order:

• in the first line - a period with one of the codes “ZGDS”, “ZGD”, “ZGGS”, “ZMS”, “ZMD”; indicate the entire period within the reporting period;
• in the second line – a period with a different code (for example, “VRNETRUD”). Moreover, it is inside the period or equal to the period indicated in the first line.

When filling out the period of work of convicted persons, in column 11 indicate the number of calendar months and days of work of the convicted insured person included in the insurance period.

Working hours that the employer has the right not to pay by law are also reflected in the SZV-STAZH form. This includes absenteeism. Filling out column 11 SZV-STAZH in this case has its own peculiarities and is possible in 2 options, which are given in ConsultantPlus:

The procedure for filling out the form “Information on the insurance experience of insured persons (SZV-STAZH)” was approved by Resolution of the Board of the Pension Fund of the Russian Federation dated December 6, 2018 N 507p. It is not specified how to show absenteeism. However, it is stated that all unpaid periods are reflected with a code... (read in full).

Punishment for SZV-TD

Starting from 2021, legislators plan to provide for administrative liability in the form of a warning for officials who once violated the deadlines for submitting SZV-TD in a calendar year or reflected distorted/incomplete information in it.

If an employer commits a violation twice in a calendar year: he is late with the report, does not submit it at all, or provides false information in it, he will be fined.

New edition of Art. 5.27 of the Code of Administrative Offenses of the Russian Federation provides for penalties for such cases of up to 50,000 rubles. for companies and up to 5,000 rubles. for individual entrepreneurs.

If the employee is unable to get a new job on time due to inaccurate data presented in the SZV-TD, the previous employer will have to compensate the employee for the earnings lost in connection with this.

When columns 8, 9 and 12 are not filled in

For insured persons working in territorial working conditions or in types of work that give the right to early assignment of an old-age insurance pension, the code of territorial working conditions or the code of special working conditions and conditions for early assignment of an old-age insurance pension are not indicated if in column 11 “Additional information” There is the following additional information:

• parental leave – “CHILDREN”;
• leave without pay, downtime due to the fault of the employee, unpaid periods of suspension from work (preclusion from work), unpaid leave of up to one year provided to teaching staff, one additional day off per month without pay provided to women working in rural areas localities, unpaid time of participation in a strike and other unpaid periods - “NEOPL”;
• off-the-job training – “QUALIF”;
• performance of state or public duties – “SOCIETY”;
• days of donating blood and its components and days of rest provided in connection with this - “SDKROV”;
• suspension from work (preclusion from work) through no fault of the employee - “SUSPENDED”;
• additional leaves for employees combining work with training - “UCHOTPUSK”;
• parental leave from 1.5 to 3 years - “CHILDREN”;
• parental leave from 1.5 to 3 years, provided to grandparents, other relatives or guardians actually caring for the child - “DETIPRL”;
• additional leave for citizens exposed to radiation as a result of the disaster at the Chernobyl nuclear power plant - “Chernobyl Nuclear Power Plant”;
• additional days off for persons caring for disabled children - “DOPVIKH”.

Form 2021 SZV-STAGE

The SZV-STAZH form is submitted at the end of the year. Submit the form on the form that was approved by the Pension Fund of Russia by resolution of the Pension Fund Board of December 6, 2018 No. 507p.

There are five sections in the SZV-STAZH form:

1. Section 3 “Information about the period of work of insured persons”;
2. Section 1 “Information about the policyholder”;
3. Section 4 “Information on accrued (paid) insurance contributions for compulsory pension insurance”;
4. Section 5 “Information on paid pension contributions in accordance with pension agreements for early non-state pension provision.”
5. section 2 “Reporting period”;

We recommend reading: According to what form is the timesheet kept?

Also see: Here are the basic rules for filling out the SZV-STAZH form:

1. Do not allocate annual leave for ordinary employees in SZV-STAZH, it is included in the period of work.
2. in Sect.
   3 for each employee, indicate line by line the periods when he worked and when he did not work - he was on sick leave, on maternity leave, absent for other reasons.

   For unworked periods, indicate the code in column 11.

3. in SZV-STAZH for 2021, fill out section. 1, 2 and 3, the remaining sections are needed only when applying for a pension.
4. Complete columns 8 – 10, 12 and 13 if working conditions give you the right to early retirement.
   Put codes in them;
5. for employees under civil contracts in section. 3 SZV-STAZH indicate the periods of work in columns 6 and 7, and in column 11 - “AGREEMENT” or “NON-OPLDOG”.

If you find an error, please select a piece of text and press Ctrl+Enter.

Rules for registration and sample of filling out SZV-STAZH in 2021

The list of information that must be reflected in reporting on length of service is provided by Law No. 27-FZ (clause 2 of Article 11), which requires the following indications for each employee:

• FULL NAME.;
• his personal account number;
• period of work during the reporting year;
• conditions giving the right to apply a special procedure for recording length of service or to early retirement.

Read about what these conditions are in the article “Special work experience - what is it?”

Download our checklist for filling out the SZV-STAZH for 2021 and avoid making mistakes.

The main table of the SZV-STAZh form is intended for entering the above data. The form also contains fields for indicating the information necessary to identify the employer (its name, registration number, INN and KPP), data about the reporting period and the type of information (for the yearly report they will be initial, and in case of subsequent corrections - supplementary. In case of When submitting a report on employees applying for a pension before the end of the reporting year, the type of information will be indicated as “appointment of pension”).

Spaces are provided in the form for making notes on the presence (absence) of accrual and payment of contributions, but they are not filled out in the annual report, since they are intended for a report compiled in connection with the assignment of a pension.

The main part of the report is section 3 “Information on the period of work of the insured persons.”

In it, in order, you need to indicate the last names, first names, patronymics of the insured persons, SNILS, periods of work within the reporting year.

In this case, you need to indicate in a separate line for each employee the start and end dates of the period when he worked or did not work, for example, he was on vacation, on sick leave.

In this case, in column 11 you need to indicate additional information for each period of work. Additional information is reflected in the following codes:

If the period was interrupted, for example, an employee quit during the year and was hired again, each period must also be indicated on a separate line.

If a report of the “Pension Assignment” type is submitted, then the end date of the period is indicated as the employee’s expected retirement date specified in the employee’s application.

If the employee’s dismissal date falls on December 31 of the year for which the SZV-STAGE form is being submitted, then in column 14 you must indicate the symbol “X”.

If an employee has the right to early retirement due to territorial conditions, then in column 8 “Territorial conditions (code)” you must indicate one of the following codes:

Note: The list of regions of the Far North and equivalent areas was approved by Resolution of the USSR Council of Ministers dated January 3, 1983 No. 12.

If an employee has the right to early retirement due to special working conditions and these conditions are documented, and insurance premiums at an additional rate or pension contributions have been paid in accordance with pension agreements for early non-state pension provision, then in column 9 “Special working conditions (code )" you must specify one of the following codes:

The list of industries, works, professions, positions and indicators that give the right to preferential pension provision was approved by Resolution of the USSR Cabinet of Ministers dated January 26, 1991 No. 10.

Column 10 indicates the code of the basis for calculating the insurance period:

Column 12 “Base (code)” contains the code of the basis for the condition for early assignment of an insurance pension.

In column 13 “Additional information” you need to indicate additional information on the conditions for the early assignment of an insurance pension.

For a sample of filling out the SZV-STAZH form for 2021, see our website:

Who rents

All persons with whom an organization or individual entrepreneur has concluded employment contracts or civil contracts or copyright agreements will have to fill out and submit a report to the Pension Fund in 2021 using the SZV-STAZH form.

It is noteworthy that the Pension Fund expects this reporting for those persons who are insured and officially recognized as unemployed.

The employment service provides data on them.

SZV-STAZH: “Calculation of insurance experience, basis (code)”

The code for the basis of the insurance period in column 10 is indicated for employees who work in conditions that give the right to early retirement. For example, the following codes are provided: Code Full name SEASON Work full navigation period on water transport, full season in enterprises and organizations of seasonal industries DIVING Divers and other workers working under water

Columns 6 and 7 “Work period”

Dates are indicated within the reporting period specified in section 2 “Reporting period”. Fill in the format “from (DD.MM.YYYY.)” to “to (DD.MM.YYYY.)”.

If it is necessary to reflect several periods of work of a particular insured person, each period is indicated on a separate line. In this case, the columns “Last name”, “First name”, “Patronymic name”, “SNILS” are filled out only once .

For SZV-STAZH with the “Pension assignment” type, in the “Work period” column, indicate dates ranging from the start day of the reporting period specified in section 2 “Reporting period” to the date preceding the date of expected retirement.

The period of work under the GPC is filled out, reflecting in column 11 “Additional information” the codes from the code table, column “Calculation of the insurance period: additional information” (see below).

If payment under the agreement was made in the reporting period, indicate the code “AGREEMENT”. If there is no payment for work under the contract, the code is “NEOPLDOG” or “NEOPLAVT”.

The values ​​indicated in columns 6 and 7 must be within the reporting period (year) specified in section 2.

Typically, difficulties arise with the question of whether the periods of annual leave and sick leave are highlighted as separate lines in the “Period of Work” column of the SZV-STAZH form. And here's what ConsultantPlus says about it:

In the SZV-STAZH form, for each employee of the organization in the column “Period of work”, a separate line indicates the periods of sick leave and vacation related to periods of work in ... (see full page).

Description of the EDV-1 form in the Pension Fund of Russia

EDV-1, in essence, is an inventory of documents submitted and additional information about the policyholder submitting data on length of service to the Pension Fund.

Otherwise, a statistical report for the Pension Fund. The data included in EFA-1 consists of:

1. decoding of special working conditions that give employees the right to early retirement, and the number of such employees.
2. a list of documents submitted to the Pension Fund;
3. a table reflecting summary data on calculations of contributions for the reporting period, broken down by type of contribution;

The EDV-1 report, as well as the SZV-STAZH, contains the minimum necessary information about the employer submitting it (registration number of the policyholder in the Pension Fund of the Russian Federation, TIN, KPP, name), as well as data on the period of the report and the type of information presented in it .

Calculus rules

Periods of work giving the right to early assignment of an old-age insurance pension, which was performed in a part-time working week, but full-time, due to a reduction in production volumes (with some exceptions), as well as periods determined by the Ministry of Labor in agreement with the Pension Fund of the Russian Federation or provided for lists that, due to labor organization conditions, cannot be carried out constantly, are calculated based on actually worked .

For each of the periods of work, limited by the dates in columns 6 and 7, in column 11 “Calculation of the insurance period, additional information” the working time is reflected in the calendar calculation translated in the order indicated below (month, day).

The number of months to be counted towards the length of service in the relevant types of work is determined by the formula:

21.2 – with a five-day working week;

25.4 – with a six-day period.

The result is rounded to two digits if necessary. The integer part is the number of calendar months. For the final calculation, the fractional part of the number is converted into calendar days at the rate of 1 calendar month = 30 days. When translating, the whole part of the number is taken into account; rounding is not allowed.

Information about the time spent under water (hours, minutes) is filled out only for divers and other insured persons working under water.

Form SZV-STAZH instead of the RSV-1 report

For 2021, the form was submitted for the first time after the cancellation of the RSV-1 calculation, which included, among other things, information about the length of service of employees (sub.

10 paragraph 2 art. 11 Federal Law dated 01.04.1996 No. 27-FZ). The last time RSV-1 had to be submitted by February 15/20, 2017 (in paper/electronic form) for 2021.

The RSV-1 calculation was canceled after the transfer of the administration of insurance contributions from the pension fund to the tax office.

It turned out that the RSV-1 calculation was divided into two: in the first, the amounts of insurance premiums were removed, the data on the length of service was left - the report was called SZV-STAZH; secondly, for the amount of insurance premiums, policyholders - data for the year must be submitted before January 30!

Who submits the experience report and to whom?

Insurers (organizations and individual entrepreneurs with employees, lawyers, notaries) fill out the SZV-STAZH for all insured persons working for them under an employment or civil law contract, including in relation to the heads of the organization who are the only participants (founders) members of organizations , the owners of their property (PFR letter dated 06/07/2018 No. 08/30755).

Individual entrepreneurs who do not have hired employees during the reporting period and have not entered into civil contracts with individuals for the provision of services (performance of work) do not submit this report.

The report on the SZV-STAZH form is filled out regardless of whether payments were made to the insured persons during the reporting period or not.

This form is submitted to the Pension Fund of the Russian Federation by organizations at the place of registration, individual entrepreneurs - at the place of residence (Clause 1, Article 11 of the Law “On Accounting” dated 04/01/1996 No. 27-FZ).

If an organization has a separate division that is registered with the Pension Fund as an insurer, then the report is submitted at the location of this separate division. Information about the length of service of employees of other separate divisions that are not registered as policyholders is included in the report of the parent organization and submitted to the Pension Fund at its location.

In addition, an extract from the SZV-STAZH form must be submitted to the insured person (Clause 4, Article 11 of the Law “On Accounting” dated 01.04.1996 No. 27-FZ):

• within 5 days from the date of application;
• on the day of dismissal;
• on the day of termination of the civil contract.

The procedure for filling out the SZV-STAZH upon dismissal of an employee differs from the generally established one. Get trial access to ConsultantPlus and get a free sample and example of completing a report in a Typical Situation.

Read about the possibility of submitting a zero report SZV-STAZH in the material “SZV-STAZH - is zero reporting submitted?”

Official version of CheckPFR from the developer's website

On the website page you can download Bukhsoft for free in one file.

Technical support will help users update CheckPFR to the latest version at any time.

The archive that should be downloaded includes:

1. detailed step-by-step installation instructions in .doc format
2. msxml6_xmsi
3. user manual in .doc format
4. installer exe

To install CheckPFR on your computer, just open the archive and run the .exe file, following the pop-up prompts. Silent installation will automatically unpack the components into the specified directory.

The program is distributed absolutely free of charge and is intended for use only in the Russian Federation.

For the program to work properly, you should regularly check for the latest updates.

The official website releases information about the latest updates with a list of changes made to the program.

Using the program

Working with Spu orb is very simple. First you need to launch the program, press the “Data Entry” button and select the help that you are going to create. The user is offered templates for drawing up: applications for changing an insurance certificate, information about work experience, questionnaires of insured persons, calculation of labor contributions, information about birth/death, applications for exchange of insurance certificates, applications for additional labor insurance contributions, applications for recalculation of pensions, etc. Further. After selecting the required document, you will see a form in which you will need to fill out the fields. A short explanation and an additional tooltip have been added to each of the fields in Spu orb. So you can be sure that you will compose the document correctly. If you encounter any difficulties, you can refer to the help file. Fortunately, it, like the program itself, is completely translated into Russian.

Upon completion of filling out the form, you will receive a completed document. You can save it in your computer’s memory or immediately send it to print. In order to automate filling out a large number of forms, the program provides support for importing data from DBF and XML databases. An indispensable function for accountants in enterprises. Among other useful functions, it is also worth highlighting the built-in contribution calculator, which will greatly simplify the life of private entrepreneurs.

Spu orb is available completely free of charge. It has minimum system requirements and is compatible with absolutely any, even the oldest, versions of Windows.

Tax calendar

Closest reporting date: Submit a declaration using the simplified tax system and pay tax for 2021 by 04/30/2021

1. Form templates
2. Automation of accounting
3. Consulting accountants
4. Tax reduction
5. Electronic reporting
6. Reconciliation with the Federal Tax Service

An accountant, HR officer and business assistant will take full responsibility for your accounting

1. Protection of interests in court
2. Experts from your industry
3. Checking counterparties
4. Online service for control
5. Personal team + business assistant

Deadlines and procedure for passing SZV-STAZH

The deadline for submitting the annual SZV-STAZH form is the following date: March 1 of the year following the reporting year. ATTENTION! There are no clauses on postponing the date if it falls on a non-working day in the Accounting Law.

In 2021, March 1 is Sunday, the Pension Fund does not work. Therefore, in cases where you do not submit the report electronically through an operator (with confirmation of sending), we recommend submitting it before March 1, 2021.

Let us remind you that for reports on personal accounting in the Pension Fund of Russia there is a limit of 25 persons who are included in the information about the length of service.

If the number of insured persons ranges from 1 to 24 people, reporting on length of service can be submitted on paper.

If the number of those included in the report is 25 people or more, you can only take SZV-STAZH electronically.

Be careful! In addition to the annual mandatory report, SZV-STAZH submits:

1. If the insured person submits an application for a pension. Then the SZV-STAZH must be submitted within 3 calendar days from the date of receipt of such an application ().
2. If there is a reorganization or liquidation of the policyholder. Note that the transformation is interpreted in a broad sense. For example, a change in the powers of a notary or bankruptcy of an individual entrepreneur is also considered reorganization/liquidation.

The insured SZV-STAZH is handed over ahead of schedule Deadlines Organization During liquidation Within 1 month from the date of approval of the interim liquidation balance sheet In bankruptcy Before the bankruptcy trustee's report on the results of bankruptcy proceedings is submitted to the arbitration court Legal entity created during reorganization During reorganization by separation Within 1 month from the day of approval of the transfer act (separation balance sheet), but no later than the day of submission of documents for its state registration A legal entity being merged with another legal entity during reorganization During reorganization by merger No later than the day of submission of documents for making a record in the Unified State Register of Legal Entities on the termination of the activities of the merged legal entity Individual Entrepreneur When termination of activities Within 1 month from the date of the decision to terminate activities as an individual entrepreneur In case of bankruptcy Before the submission of the bankruptcy trustee's report on the results of bankruptcy proceedings to the arbitration court Person engaged in private practice Upon termination of authority to practice (status of lawyer, powers of notary) Simultaneously with application for deregistration as an insured

Output

The fields “Name of manager’s position”, “Signature”, “Decipherment of signature” (indicate full name) are required.

The SZV-STAZH is signed by the manager or other person authorized to do so in accordance with the law, constituent documents or power of attorney.

The policyholder (employer), who is not a legal entity, certifies the SZV-STAZH with a personal signature.

The form is certified with the organization’s seal, if available.

No one is immune from errors when filling out the SZV-STAZH form. It is important to know that they are not corrected uniformly, but depending on the type of error. ConsultantPlus draws attention to this and suggests the correct ways to correct it:

Some errors in the original SZV-STAZH form are corrected by submitting the same form, but with the “supplementary” type.
To correct others, you must submit the SZV-KORR form. It all depends on the nature of the error. Our table will help you choose the right way to correct defects. View the full solution.