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Good afternoon The Pochtum service welcomes you! A personal account has already been created for you. And you have already entered it. No additional steps are required to register. Continue working. All entered addresses are saved in your personal account. We only recommend linking your email address to your account. The email address may be useful to restore access.
We're glad we can help you with routine tasks like filling out and printing mailing envelopes and notices. The service is designed to automate your work. After you print 10 envelopes, you will realize that it takes you significantly less time to prepare and send letters.
Location of the seal on the letter
In accordance with the standard, the imprint is a mandatory detail with serial number 25, located at the bottom of the document, just below the line that indicates the position and surname of the person who signed the document. The imprint should be positioned so as to partially overlap the title of the position, but not overlap the signature and surname of the person who signed the document.
In some cases, the place where the seal is placed on letters or other documents is indicated by the letters “MP.” This suggests that the imprint should be placed directly on top of these letter designations.
Program features
Address storage
All addresses you enter are saved on the server. Backup is daily. Access to your personal account from any computer connected to the Internet.
Automatic envelope filling
Sender's address, recipient's address, indexes are filled in automatically. Now you don't need to circle the index with a pen. The whole process takes a few seconds.
Supports various envelope formats
You can print envelopes in all acceptable sizes: C6, DL, C5, C4, B4. You can print C6, DL, C5 on a regular printer. To print in C4 and B4 formats, you need a printer that can print A3 size sheets. Entire A4 sheets fit into such envelopes.
Automatic completion of receipt notifications
To send registered letters, you must fill out delivery receipts. In the Pochtum service this process is fully automated. On A4 sheet you can print 4 notifications of delivery of F-119. The front side is printed first, then the back.
Logo customization
You can place your company logo in the upper left corner above the sender's address. You can upload your own logo or choose one from those offered. For more information on creating a logo, watch our video.
Batch printing
Batch printing allows you to generate and print up to 500 envelopes or notices at a time. You just need to select the desired recipients. You can combine recipients into lists and save them. These could be, for example, “Tenants”, “Suppliers”, etc.
What kind of letter is certified by a seal?
- on documents certifying the rights of the bearer;
- on those that record facts related to cash flows;
- in other cases requiring certification of the authenticity of the signature.
The law does not establish a clear list of documents on which this or that seal is affixed. But, if you follow the recommendations of the above-mentioned GOST, a stamp is placed on the letter if it:
- is guaranteed;
- confirms the fulfillment of previously assumed or the assumption of new payment obligations;
- establishes a delivery schedule or, for example, a phased payment schedule.
Is a stamp required on an official letter?
Previously, when the forms of organizations and enterprises were produced exclusively by printing and each of them had its own registration number, there was a rule according to which a seal was not placed on a letter printed on the form. With the exception of letters with financial content, of course. But nowadays, in almost all enterprises, in order to save time and money, forms are created in ordinary text editors installed on any computer and printed immediately on a printer. There is no particular difficulty in forging any form.
Note:
If the letter is unstamped and printed on a form, but there are doubts about its authenticity, you must contact the sending organization at the contact numbers indicated in the header of the form and clarify whether they sent such a document.
It makes sense to draw up a local regulatory act that will regulate the procedure for using seals at the enterprise and will clearly state which letters need to be certified with a seal. This document will define a list of business papers that must necessarily require certification, and will also establish rules in which cases and on which documents a stamp or equivalent seal will be affixed, and on which - a simple one.
What service letters are stamped on?
As you know, a seal is an impression made on paper, wax, sealing wax or any other material that acts as a means of authenticating a document. There are types of seals that differ from each other not only in shape.
In addition, each of them is intended for specific purposes. For example, not every organization can use official seals. Moreover, the list of documents on which the official seal is affixed is legislatively approved.
Stamp stamps include all seals that depict the coat of arms of the Russian Federation. Such clichés can only be used by government bodies, as well as organizations and institutions that have state status or have the authority to represent the state. State powers, for example, have private notary offices.
A letter equivalent to an official stamp may appear in the case where its sender is a commercial organization.
On the prints of such cliches it is fashionable to see the company logo, its emblem or simply the name. If a private entrepreneur has his own seal, it also has a status equivalent to a stamp.
Official stamps and similar seals on letters and documents must be round in shape and contain such details of the organization, company or individual entrepreneur as:
- individual taxpayer number (TIN);
- number of the state registration certificate.
Note:
Recently, the government initiated the adoption of a law that abolishes the mandatory presence of a round seal, equivalent to an official seal, which was previously required for all legal entities.
Now, if an enterprise does not use such a cliche in its activities, it makes sense for it to issue a confirmation letter about the absence of a seal in order to facilitate interaction with banks and other government agencies.
Simple ones include those seals that are used by individual structural divisions of enterprises, as well as those that are intended only for one type of document. Their shape can be any - square, round, triangular. Such seals are not placed on official letters and documents; they are used to certify copies, certificates, passes, etc.
What kind of letter is certified by a seal?
- on documents certifying the rights of the bearer;
- on those that record facts related to cash flows;
- in other cases requiring certification of the authenticity of the signature.
The law does not establish a clear list of documents on which this or that seal is affixed. But, if you follow the recommendations of the above-mentioned GOST, a stamp is placed on the letter if it:
- is guaranteed;
- confirms the fulfillment of previously assumed or the assumption of new payment obligations;
- establishes a delivery schedule or, for example, a phased payment schedule.
Is a stamp required on an official letter?
Previously, when the forms of organizations and enterprises were produced exclusively by printing and each of them had its own registration number, there was a rule according to which a seal was not placed on a letter printed on the form.
With the exception of letters with financial content, of course. But nowadays, in almost all enterprises, in order to save time and money, forms are created in ordinary text editors installed on any computer and printed immediately on a printer.
There is no particular difficulty in forging any form.
Note:
If the letter is unstamped and printed on a form, but there are doubts about its authenticity, you must contact the sending organization at the contact numbers indicated in the header of the form and clarify whether they sent such a document.
It makes sense to draw up a local regulatory act that will regulate the procedure for using seals at the enterprise and will clearly state which letters need to be certified with a seal.
This document will define a list of business papers that must necessarily require certification, and will also establish rules in which cases and on which documents a stamp or equivalent seal will be affixed, and on which - a simple one.
Should I put a stamp on a cover letter?
The cover letter itself does not have any information load. This type of business correspondence is drawn up in the form of an introductory part, usually consisting of a standard stamp phrase: “At the same time, we are sending you;. "and a numbered list describing each document included in the shipping package.
There is no direct need to put a stamp on the cover letter, even if the package of documents includes some business papers that have the nature of financial and guarantee obligations, the same contracts, for example.
Note:
It is strictly forbidden to put a stamp on blank letterheads or blank sheets of paper - this is a direct path to abuse and fraud.
As a rule, to prepare letters of gratitude, especially if they are intended for a ceremonial presentation to one of the employees, ready-made printed color postcards are used, rather than standard enterprise letterheads. In this case, it makes direct sense to put a stamp on the manager’s signature under the letter of gratitude.
If such a letter is sent to a customer, client or business partners, the organization’s standard form is usually used to complete it. If this is so, there is no need to put a stamp or an equivalent seal on such a letter of gratitude.
Therefore, if an enterprise actively uses printing on outgoing letters and other business documents to certify signatures, it is advisable to develop a local regulatory act that will regulate such issues as:
- what types of seals are used in the organization;
- the procedure and rules for using impressions of various types of seals;
- how they are stored and who is responsible for their safety;
- procedure for updating seals and their disposal, etc.
Source: https://legalcollegium.ru/drugoe/na-kakih-sluzhebnyh-pismah-stavitsja-pechat.html
Should I put a stamp on a cover letter?
The cover letter itself does not have any information load. This type of business correspondence is drawn up in the form of an introductory part, usually consisting of a standard stamp phrase: “At the same time, we are sending you;. "and a numbered list describing each document included in the shipping package.
There is no direct need to put a stamp on the cover letter, even if the package of documents includes some business papers that have the nature of financial and guarantee obligations, the same contracts, for example.
Note:
It is strictly forbidden to put a stamp on blank letterheads or blank sheets of paper - this is a direct path to abuse and fraud.
How to spend a minimum of time working with mail?
Buy blank, unlined envelopes
The most convenient envelope format is C5. With self-adhesive strip, without lines. In such an envelope you will put invoices and invoices, folded in half. We buy them at the Office Planet store. There are branches in almost every city. View the product here.
Buy a large stock of stamps
For legal entities, Russian Post offers stamps by bank transfer. You will buy them once or twice a year. What does this give? You can give envelopes with affixed stamps to a Russian Post employee without queuing, or put them in the mailbox. No need to stand in lines. See how to do this here.
Use batch printing of envelopes
Batch printing allows you to fill and print any number of envelopes at one time. To do this, you need to select the desired recipients and put a stack of envelopes into the printer.
Automatic loading of addresses
Send us a list of addresses in any format - we will upload these addresses to your personal account.
