What documents are affixed with the official seal of the institution?
What documents are affixed with the official seal of the institution?
What documents are affixed to the institution? - despite the awareness of our population, sometimes you can hear such a question. We will be happy to answer this question, because our company not only produces stamps of any type, but is also well versed in the intricacies of legislation and office work.
Axioms of office work
As you know, the process of certifying the authenticity of a signature on a document occurs using printing media. Most institutions usually use two main types in their work:
- official seal;
- printing for various purposes.
The coat of arms has a round shape, in its center there is an image of the coat of arms. The full name of the institution, organization, or company is applied to the border of the seal.
The production of official seals occurs on the basis of certain legislative and regulatory acts of the Russian Federation. There are basic legal requirements that must be met both by the seal manufacturer and the customer of this service.
In practice, affixing the official seal is necessary on many accounting and notarial documents. These include:
- letters of guarantee for performing certain types of work or receiving services;
- all kinds of orders (pension, payment, banking, payment);
- various statements related to letters of credit, refusals of acceptance, etc.;
- powers of attorney (to carry out the procedure for obtaining inventory items).
The fundamental act regulating the use of this type of seals was and remains Article No. 4 of the Federal Code of the Russian Federation - “On the State Emblem of the Russian Federation”, which states that: the state emblem of the Russian Federation must be placed on seals belonging to federal government bodies and other government bodies , organizations and institutions, as well as those bodies, organizations and institutions (the form of ownership does not matter) that are endowed with individual state powers.”
Existing requirements for forms and content
Our company has been in the market for stamp production services for over 18 years. All our activities are based on providing only high-level services. In our work, we did not try to find easy ways that contradict legal requirements. All this was rewarded by our regular and numerous customers who trust us and the quality of our products.
When manufacturing these products, we adhere to the following requirements:
- all definitions and requirements for the shapes and sizes of official seals are set out in GOST R 51511-2001, which we follow in our activities;
- as well as Resolution No. 505 of the State Standard of the Russian Federation.
We produce official seals, as specified in the law, only in round shapes. The center of the seal contains an image of the coat of arms of the Russian Federation, and its circle implies information about the name of a specific legal entity (in accordance with the constituent documents).
An abbreviated version of the name is permissible only if it is specified in the constituent documents. It is usually applied after the main one and in parentheses. If this name is in a foreign language, then the main version is initially written in Russian, and then in a foreign language.
Do not forget that joint-stock companies are subject to the requirements of another legislative act, namely clause No. 6, Article No. 2 of the Federal Law “On Joint-Stock Companies”. They have some differences, but in manufacturing we adhere to exactly the same rules and requirements.
Now there are many fly-by-night companies or individuals who provide this type of service regardless of the consequences. This is not our profile, we do not expose ourselves, nor our clients, to the slightest danger from a legislative point of view.
But, let’s return to the question - what documents are affixed with the official seal of the institution?
What documents require a stamp?
Marking on documents in non-state institutions is carried out only on original documents that require special identification, these include:
- different types of contract documents
- documents that prove identity, qualifications, work experience (usually this is either a passport, or a work book, or a diploma and other options).
We have tried to disclose information as much as possible. In turn, I would like to say that the production of seals is an area of activity to which we have devoted many years and have reached certain heights.
Any task assigned to us by the customer is another step towards improving already acquired skills and reflecting them in the finished product. Our offers for the production of seals are numerous, extraordinary and imply an individual approach to each client.
Seal impression: on which documents should I put it?
Elena SHIRIMOVA, lawyer, leading expert of the magazine “Personnel Business”
We learned from school: a document without a seal is invalid. So we put a stamp on almost all the papers - you can’t spoil the porridge with oil. But is this really necessary? Which personnel documents really need to be stamped, and which ones can do without it?
Our editors often receive letters with questions that are in one way or another related to the correct use of the seal impression. “Do I need a stamp on an employment contract?” – asks an entrepreneur from Samara. “Where can I find a list of documents that must be stamped?” - asks the Moscow HR manager. “I accidentally put the seal of another organization in the employee’s work book. What to do now?" - complains a personnel officer from Stavropol. Today we will solve these and many other problems.
Meet the seal
First, let's talk a little about what a seal is. This is a hard rubber cliche for making impressions on paper to confirm the authenticity of a document. Technical requirements for official seals - their shape, size, text and symbols placed on them - are set out in the state standard GOST R 51511-2001*.
* State standard of the Russian Federation “Stamps with the reproduction of the coat of arms of the Russian Federation. Shape, dimensions and technical requirements" (approved by Decree of the State Standard of Russia dated December 25, 2001 No. 573-st).
The technical requirements for seals without a coat of arms have not yet been established in the state standard. The legislation says almost nothing about the rules for using seals. It is unclear, for example, what seals an organization should have, in what cases they should be affixed, who is responsible for their safety, how many seals a company should have, etc. All these issues remain at the discretion of the organization’s management. There are three types of seals: official, equivalent to official and simple. Official seals (with the image of the coat of arms of the Russian Federation) are used only in government bodies and government institutions. In addition, organizations that are vested with government powers receive the official seal. For example, private notary offices.
A joint stock company must have a round seal containing its full company name and address
Commercial firms use seals equivalent to stamp stamps. They depict a company emblem, logo, or simply the name of the company. Both stamps and seals equivalent to them indicate the TIN of the legal entity and the number of the state registration certificate. Private entrepreneurs also have their own seals. In terms of their status, they are considered equivalent to stamp ones. But on such a seal, instead of a coat of arms and emblem, the surname, name and patronymic of the individual entrepreneur are located, and his location, tax identification number and registration number are also indicated.
Stamps, daters, facsimiles A stamp is a type of rectangular seal with some text. Most often, stamps are used to put the details of an organization on a document. There are stamps confirming a certain action. For example, “Paid”, “Insert issued”. Dater is a stamping device for automatically marking dates. The procedure for using stamps and daters is not regulated by law, so the organization must determine it independently. A facsimile is a seal or cliche that is used to reproduce a person’s signature. In accordance with Article 260 of the Civil Code, facsimiles can only be used in accordance with the procedure established by law. However, such an order does not yet exist. Facsimiles cannot be placed on personnel and accounting documentation - only the official’s handwritten signature is required. But on letters, certificates, congratulations - it is quite acceptable.
Stamp seals and equivalent seals are placed on documents that require special confirmation of authenticity - contracts, letters and certificates, work books, service certificates, etc. Seals of the structural divisions of the company, seals for certain types of documents, stamps are considered simple. They come in different shapes - round, triangular, rectangular, square. They are placed on those documents that do not require special confirmation of authenticity (certificates, passes, copies, etc.).
Technical requirements for seals without a coat of arms have not yet been fixed in the state standard
Where should I place the seal impression?
The seal impression should be located at the bottom of the document, next to the official’s signature. Please note: the seal is placed in such a way as to partially cover the word that denotes the position, but does not end up on the signature and transcript of the signature.
Some documents have a special o (place of seal). If there is one, there is one less thing to worry about: place the print directly on it. Letters "M" P." are present on the title page of the work book, on accounting papers, and certificate forms.
What is the seal for?
The seal gives the document legal force - it confirms the authenticity of the official’s signature. But not all personnel documents require these details. Unfortunately, the current legislation does not clearly define which papers need to be stamped and what kind of stamp. Based on established practice, we have compiled a list of personnel documents certified by a seal in commercial organizations. It is presented in the table on page 33.
The seal certifies not only personnel documents, but also accounting papers (orders, registers, estimates), as well as the constituent documents of the organization, a collective agreement, and various agreements. Documents not mentioned in this list do not require certification with a seal.
Letters written on forms (except for guarantees) do not need to be stamped
Which documents should I put which stamps on?
| Equated to a stamp | |
| Acts (write-offs, examinations, acceptance and transfer of cases, etc.) | Equated to a stamp |
| Travel certificates | Seal of the HR department or equivalent to a stamp |
| Certificates and characteristics from the place of work | Stamp of the HR department, accounting department (if it is a salary certificate), structural unit where the employee works |
| Submissions and petitions (for awarding orders, medals, prizes) | Stamp of the structural unit where the employee works |
| Diplomas and certificates issued to employees | Equated to a stamp |
| Service IDs | Equated to a stamp |
| Archival copies and archival references | Equated to a stamp |
| Powers of attorney (for receiving material assets, conducting business in arbitration and court, etc.) | Equated to a stamp |
| Letters of guarantee (for work, services, etc.) | Equated to a stamp |
| Staffing schedules, instructions, rules, regulations and other local acts of the organization | Equated to a stamp |
| Work records | Equated to a stamp or stamp of the HR department |
We certify documents according to the rules
Of course, nothing bad will happen if you mistakenly put a stamp on a personnel order or letter. But if you do not certify a document that really needs it (for example, a contract), the consequences can be very dire. Such an agreement will not have legal force, and the court most likely will not consider it as evidence. To avoid such troubles, we advise you to clearly define the procedure for using printing at the local level. First you need to determine the list of company documents on which you will be required to put a stamp. Then you need to draw up instructions for using stamps, in which you should write when a stamp equivalent to a stamp stamp is affixed, and when a simple one is affixed, and how stamps are used, if the organization has them. Specify separately where the seal will be stored and who is appointed responsible for its storage (this issue is usually decided by the head of the organization).
It is advisable to make this instruction, together with the list, an appendix to the general instructions for office management of your company, and if there is none, it should be an independent document or an addition to the charter. In the future, if it is necessary to certify a document with a seal that is not specified in the local act, the head of the organization issues a special order about this. The list of documents certified by the seal can be supplemented over time.
The instructions for using seals must specify the procedure for destroying obsolete seals
Stamp in the work book
Separately, it is necessary to say about the seal imprint in the employee’s work book. The procedure for filling out work books is clearly stated in two regulations - the Rules for maintaining and storing work books* and Instructions for filling out work books**, which must be strictly followed. Having studied these documents, we conclude: there are only three cases when the seal of an organization or personnel service is affixed to an employee’s work book (any of them can be used):
- during the initial registration of the book - on the title page;
- when changing the personal data of an employee - on the inside cover;
- upon dismissal - after recording the dismissal in the “Job Information” section.
* Approved by Decree of the Government of the Russian Federation dated April 16, 2003 No. 225. ** Approved by Decree of the Ministry of Labor and Social Development of the Russian Federation dated October 10, 2003 No. 69.
In addition, there is one case when you need to put a stamp in the work book - if the employee is given an insert. This stamp is placed on the inside cover of the book or on the title page and is a rectangular imprint with the words “Insert issued.”
Larisa SANKINA, Associate Professor of the Department of Document Science, Russian State University for the Humanities:
– Unfortunately, none of the regulations regulating work with a work record book talk about how to cancel an incorrectly placed seal (for example, the seal of another organization). Meanwhile, such an error may raise questions among the Pension Fund authorities when assigning a pension to an employee. We believe that it can be corrected in the same manner as an incorrect entry in the “Work Information” section of the work book. After the last entry, put the next serial number and write that the seal of such and such an organization was placed incorrectly. For example: “The seal of the open joint-stock company “Gloria” was placed incorrectly.” Then place the correct one next to this seal. It is possible that an employee with such a mark in the work book will still have to confirm the period of work in your organization with copies of orders. Therefore, provide the employee with the necessary copies when he leaves.
“Information about the seal must be contained in the company’s charter” // Anything on seals? What if I find it?
Fyodor, doing mental work at night has been a habit of mine since childhood. I did everything I could to “normalize” my sleep and wakefulness patterns, to no avail. At night, the number of distractions is minimal, which is probably why my mood and productivity are optimal. No, no, Fedor, I meant myself. I meant that I don’t need provocations to argue, since I hate arguing. Truth is not born in a dispute; only a quarrel is born in a dispute. I am pleased and useful only and exclusively friendly and benevolent exchange of understandings for a joint search for the truth.
Fedor, just a year ago (I don’t know how it is now, maybe still) the judges of the SAJ only needed a seal or even a stamp of the organization to recognize the proper powers of the persons initialing the agreement. And the signatures of an “unidentified person.” This is despite the fact that the seal in the contract, unlike the signature (initial + full name), is an optional detail. In other words, taking possession of the seal was identical to taking possession of the organization’s property.
I note that I have not seen similar judicial practice for individual entrepreneurs. You can say that you won’t see what kind of seal (“signature of a legal entity”) an individual entrepreneur may have? Yes, from the point of view of legal theory this is absurd. But from the point of view of legal practice, everything is tiptop. An individual entrepreneur is not exempt, for example, from applying seals in work books.
On the rules for storing and using seals. Fedor, these will only be internal rules, right? For example, for police officers the seal is “low value”, something like a stapler. Do you know the positive result of an attempt to initiate a case regarding the theft of a seal? How to prove that this office equipment “identification tool” has left the user’s possession? So far, the potential of such evidence is extremely uncertain and is subject to judicial arbitrariness.
Yes, Fedor, in your example, the classic P&O is a retail salesperson. The need for authority from the situation is obvious to me. The only thing that is not obvious to me is the arbitrariness of the judges, which mockingly absurdized and compromised the idea of P&O.
Fedor, your opinion about “Get a new [seal], put its imprint in the charter and submit the new charter for registration with the tax office and write in it that only such a seal is valid, the imprint of which is in the charter, and all others are invalid.”
What regulatory legal acts provide for it? Have you done this yourself? Did Nalorg register such a charter as a “new edition”? And then you used it somewhere? This is the first time I've heard of this. Please tell me more.
Fedor, even the fact of filing a case will not be proof of even the loss of a seal, not to mention theft. Judges need a verdict. But yes, about 15 years ago it was possible to prove such circumstances with a certificate of wood-based education. However, since then the judicial practice known to me has changed. More than once we have had to do our best to delay the trial of a claim in order to wait for a verdict.
Oh yes, about the purpose of the discussion I want. As usual, this is a solution to purely practical problems. I'm not interested in abstract theorizing. The fate of the seal of a legal entity is of interest to me purely in terms of countering one of the safest types of fraud in Russia. A dozen episodes passed before my eyes. 100% success.
—
What documents are stamped with the official seal?
As you know, a seal is an impression made on paper, wax, sealing wax or any other material that acts as a means of authenticating a document. There are types of seals that differ from each other not only in shape. In addition, each of them is intended for specific purposes. For example, not every organization can use official seals. Moreover, the list of documents on which the official seal is affixed is legislatively approved. Next, we’ll talk in more detail about what documents the official seal is placed on.
The list of documents on which the official seal is affixed is quite lengthy. So, the official seal is placed on:
- - archival information;
- — acts (write-offs, examinations, accident reports, acceptance of work completed);
- — powers of attorney (for conducting business in court or for receiving material assets);
- — agreements (on supplies, rental of premises, contracts, liability, performance of work, and so on);
- — travel certificate;
- — samples of employee signatures;
- — letters of guarantee (for services and work, payment of bills);
- - orders (budgetary, banking, pension, summary - payment);
- — petitions and submissions, characteristics, awards and certifications;
- — registers (budget orders, checks, documents submitted to the bank);
- — cost estimates;
- — agreements and contracts signed on behalf of the institution;
- — instructions and orders;
- - certificates;
- — certificates of employees of the institution;
- - staffing schedule of the institution;
- - graduate certificates;
- — personal affairs of pupils and students;
- — certificates of honor and diplomas;
- — instructions that must be followed;
- — work books of employees;
- - in a cool magazine.
After reviewing the above list, you can find out exactly which documents are certified with the official seal. Despite the fact that the list of documents may seem quite large, the official seal is not affixed to all documents.
Stamp on a document: which one to put?
According to the seal, it is a mechanical device, a device containing a printing cliche for subsequent imprinting on paper.
The seal on the document gives it legal force and certifies the authenticity of the official’s signature.
The name of the attribute has changed compared to GOST R 6.30–97 (the attribute was called “seal”), the new name is “seal imprint”. The essence of the props remains the same.
Technical requirements for official seals - their shape, size, text and symbols placed on them - are set out in the state standard. Technical requirements for seals without a coat of arms are not specified in state standards.
See below for the list of documents on which the organization’s seal is affixed.
What types of seals are there?
- Stamp. According to the state emblem of the Russian Federation, it is placed on the seals of federal government bodies, other government bodies, organizations and institutions, on the seals of bodies, organizations and institutions, regardless of the form of ownership, vested with individual government powers, as well as bodies carrying out state registration of acts of civil status .
The right to use the official seal is granted to the first managers, officials from among the employees of the preschool education service or the financial service.
- Round seal with the name of the organization (without reproducing the coat of arms). Every organization must have it to certify the authenticity of the signatures of officials.
- Stamp of structural units, as well as round and triangular seals that have a narrow functional purpose (for packages, passes, etc.).
Both the stamp and the round seal usually indicate the TIN of the organization, the number of the state registration certificate, as well as its location.
What document is used to secure seals in an organization?
Each organization develops instructions for using seals. The instructions are approved by the manager and have the following sections:
— a list of seals used in the organization;
— storage locations and positions of persons entitled to use seals;
- procedure for using seals.
The instructions must also contain lists of documents certified by all types of seals. Lists of documents are compiled on the basis of regulatory legal acts and our own experience in the organization. The lists establish who personally and in what cases has the right to certify the authenticity of a document’s signature. The right to have and use a seal should be recorded in the regulations on the structural unit
The instructions also determine the storage location of the seals and the persons authorized to organize the storage and use of the seal and monitor its correct use.
The instructions should also contain a list of seals, which includes:
— the name and number of copies of each seal authorized for use (the permitted number of copies of each seal is not specified in regulations);
- positions of persons authorized to store and use seal impressions and control the correctness of their use.
The procedure for using seals is established by the organization in accordance with current regulations and taking into account the specifics of the organization’s activities.
Changes and additions to the list are allowed only on the instructions of the head of the organization.
The use of seals in the organization is permitted only to employees specially appointed by order of the manager.
The seal impression is affixed only to correctly executed and signed documents.
Stamps are subject to registration in the preschool educational institution service and are issued to structural units to users against receipt in the registration and accounting form. In departments, prints are stored in securely locked cabinets.
The destruction of seals occurs in cases of liquidation of an organization, termination of activities as a result of a merger, annexation, transformation, renaming of an organization or a separate structural unit, as well as mechanical wear of the clichés.
Destruction is carried out according to an act with a mark in the registration and accounting forms. Registration and accounting forms of seals, as well as sheets with their imprints certified by the preschool educational institution service are included in the list of affairs of the organization.
Where is the stamp placed?
The location of the official seal imprint in relation to the signature is not established in current legal acts. It is recommended to place the seal imprint so that the signature and all information on the seal imprint are clearly visible.
An approximate list of documents on which the official seal (seal of the organization) is affixed:
Acts (acceptance of completed construction facilities, equipment, work performed; write-offs; examination, etc.).
Powers of attorney (for receiving inventory, conducting business in arbitration, etc.).
Agreements (on financial liability, supplies, contracts, scientific and technical cooperation, rental of premises; on the execution of work, etc.).
Tasks (for the design of facilities, technical structures, capital construction; technical, etc.).
Conclusions and Reviews of abstracts.
Applications for tickets for travel on public transport.
Applications (for a letter of credit; refusal of acceptance, etc.).
Writs of execution.
Consumption rates.
Samples of seal impressions and signatures of employees who have the right to carry out financial and business transactions.
Correspondence with foreign missions.
Submissions and petitions (for awarding orders and medals, prizes, etc.).
Letters of guarantee (for work, services, etc.).
Orders (budgetary; banking; pension; payment (consolidated, to the bank, to receive foreign currency from accounts; currency transfer; for imports, etc.).
Regulations on organizations.
Registers (checks; budget orders) submitted to the bank.
Cost estimates (for the maintenance of the management staff; for the costing of the contract).
Agreements.
Certificates (limit; on payment of insurance amounts; on the use of budget allocations for salaries; on accrued and due wages, etc.).
Specifications (products, products, etc.).
Title lists.
Certificates.
Charters of organizations.
The indicative list is not exhaustive and may be changed in accordance with a written order (instruction) of the head of the organization.
Find out how to properly approve documents>>
Find out how to work with documents “For official use”>>
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| Good afternoon Tell me, please, whether to put an approval stamp on the act of destroying documents? Thank you in advance. | |
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Natalya wrote:
Tell me, please, whether to put an approval stamp on the act of destroying documents?
Scroll: DECISION OF THE MINISTRY OF JUSTICE OF THE REPUBLIC OF BELARUS January 19, 2009 No. 4 On approval of the Instructions for office work in state bodies and organizations of the Republic of Belarus
18. To give a document legal force, the following mandatory details must be present: name of the organization and (or) structural unit - the author; date of; registration index; signature. For certain types of documents, additional details that give them legal force are the approval stamp
, seal, copy certification mark.
…. 52. Props “Approval stamp”. An endorsement is one way of authenticating a document after it has been signed. A document subject to approval acquires legal force only from the moment of its approval. A document can be approved in two ways: by issuing an administrative document or by an official. Both methods have the same legal force. When a document is approved by an official, the approval stamp consists of the word “APPROVE”, the title of the position of the person who approved the document, including the specific name of the organization, his signature, a transcript of the signature and the date of approval.
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Is the company seal affixed to a document such as a letter?
Replacement and acquisition of seals (stamps) are carried out on the basis of an order (instruction) of the manager on the recommendation of the heads of the organization’s structural divisions. There is no need for a signature - the signature should be completely visible. Thus, an entry in an employee’s work book can be certified not only with the company’s blue stamp, but also with the stamp of the personnel service.
To avoid such troubles, we advise you to clearly define the procedure for using printing at the local level. The internet explorer 6 browser is not just an old version browser, but an outdated browser, an old generation browser. Is it possible to put a seal on the company's letterhead? The company's seal is placed on a document such as a claim, it is printed on the company's letterhead. On almost all official statements and appeals on behalf of a legal entity to state and municipal bodies, officials want to see not only the signature of an authorized person, but also a seal imprint.
| genoK | 22 Oct 2021, 18:06 | 273 |
The organization also issues an order (instruction) with a list of officials (managers) who have the right to sign on documents. Archive 2009 Which documents need to be stamped?
Is there a stamp on the job description?
However, this is not a gross violation and does not affect the “validity” of the documents and does not require their re-issuance. Thus, if local regulations are approved with the stamp “Approve”, then you can put the organization’s seal on them.
If local regulations are approved by order, it is not advisable to put a stamp on the order. Details in the System materials:
- Answer: How to draw up a job description
Drawing up job descriptions The obligation to draw up job descriptions is established only for government bodies (Art.
Sections of the job description Regardless of the method of execution, the job description, as a rule, consists of the following sections: Section “General Provisions” In the section “General Provisions”, indicate:
- the title of the position in strict accordance with the staffing table;
- requirements for employee qualifications;
- direct subordination (for example, an accountant reports directly to the chief accountant);
- procedure for appointment and dismissal;
- presence and composition of subordinates;
- replacement procedure (who replaces the employee during his absence and who he can replace);
- a list of documents that an employee must follow in his activities.
Do I need a stamp on the job description approval stamp?
Qualification reference book approved by Resolution of the Ministry of Labor of Russia dated August 21, 1998 No. 37. They provide an approximate list of responsibilities for various positions.
Section “Rights” In the “Rights” section, write down the list of rights that an employee has within his competence when performing official duties. SMITH Belarus, Zhlobin #6 August 26, 2010, 10:44 The list of documents on which the seal is affixed is determined by the organization on the basis legislation of the Republic of Belarus.
Stamping is required on original documents and their copies, incl.
facsimile, certifying the rights, freedoms and (or) legitimate interests of citizens, the rights and obligations of legal entities, authorizing the expenditure of funds and material assets.
An approximate list of documents on which the official seal is affixed was approved by Resolution of the Council of Ministers of the Republic of Belarus dated February 25, 1993 No. 100. This list includes, incl.
- Important Topics:
- HR records management
Question Is it necessary to put the organization’s seal on signed job descriptions and Regulations on structural units? Answer Having considered your question, we can say that job descriptions and regulations on structural divisions relate to the local regulations of the organization. In turn, approval of a local regulatory act is possible in two ways:
- the document is approved by an official (head of the organization);
- the document is approved by a specially issued document (i.e.
As a rule, the list of seals used in an organization and the cases of their use are determined by the constituent documents, local regulations and orders (instructions) of the employer. For example, a seal is usually not affixed to organizational and administrative documents, including personnel orders.
However, on some unified forms, the seal is a mandatory requisite, the place for which is indicated (for example, the form of travel certificate No. T-10, which provides for the signature of the head of the organization on the front side of the document and certification with the seals of organizations of notes on the employee’s departure on a business trip, his arrival in destinations, departure from them and arrival at the place of permanent work). At the same time, many personnel officers, trying to confirm the authenticity of documents, put a stamp on all personnel documents.
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At the same time, there is no unified form for such an order, so the employer has the right to determine it independently. The order approving a local regulatory act must reflect:
- date of entry into force of the local act;
- instructions on familiarizing employees with the local act and the deadlines for this;
- names and positions of persons responsible for compliance with the local act;
- other conditions.
When approving a document by order, the approval stamp consists of the word APPROVED (APPROVED, APPROVED or APPROVED), the name of the approving document in the instrumental case, its date, and number. For example: APPROVED by Order No. 12 dated January 22, 2007. Having considered both methods of approving local regulations of an organization, let’s move on to the issue of affixing stamps.
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SMITH [e-mail hidden] Belarus, Zhlobin #6[212099] August 26, 2010, 10:44 The list of documents on which the seal is affixed is determined by the organization on the basis of the legislation of the Republic of Belarus. Stamping is required on original documents and their copies, incl.
facsimile, certifying the rights, freedoms and (or) legitimate interests of citizens, the rights and obligations of legal entities, authorizing the expenditure of funds and material assets.
An approximate list of documents on which the official seal is affixed was approved by a resolution of the Council of Ministers of the Republic of Belarus dated February 25.
1993 No. 100. This list includes, incl.
Approval is stamped
Section “Rights” In the “Rights” section, write down a list of rights that an employee has, within the scope of his or her competence, when performing his/her official duties.
The approval is stamped
Question Is it necessary to put the organization’s seal on signed job descriptions and Regulations on structural units? Answer Having considered your question, we can say that job descriptions and regulations on structural divisions relate to the local regulations of the organization. In turn, approval of a local regulatory act is possible in two ways:
- the document is approved by an official (head of the organization);
- the document is approved by a specially issued document (i.e., order).
In the first case. It is necessary to be guided by the standards of the “Unified Documentation System.
Is the approval stamped or not?
However, this is not a gross violation and does not affect the “validity” of the documents and does not require their re-issuance. Thus, if local regulations are approved with the stamp “Approve”, then you can put the organization’s seal on them. If local regulations are approved by order, it is not advisable to put a stamp on the order.
Details in the System materials:
- Answer: How to draw up a job description
Is there a stamp on the approver?
The list of documents on which the seal is affixed is determined by the organization independently, guided by the legislation of the Republic of Belarus. Stamping is necessary on original documents and their copies (to certify the authenticity of the copy), incl.
facsimile, certifying the rights, freedoms and (or) legitimate interests of citizens, the rights and obligations of legal entities, authorizing the expenditure of funds and material assets.
The seal impression must include part of the job title of the person who signed (approved) the document.
Source: https://partnerzd.ru/drugoe/stavitsja-li-pechat-na-dolzhnostnoj-instrukcii.html
When a seal is used for documents, where can it be placed?
As a rule, it contains the name of the businessman in the middle, along the edge there are such details as the seal must be affixed on all contracts, most personnel documents, as well as on. Rss Is the company's seal placed on a document such as a letter printed on company letterhead? The organization's seal is canceled or the organization's seal is not placed on everyone. The seal details are placed on documents that require something special. Is the company seal placed on such documents? In each organization, this issue is resolved depending on the characteristics and awareness of the significance of this work. The coat of arms of a town or region of the Russian Federation is placed on the seals of the representative and executive authorities of the town or region in accordance with the legal acts of that town or region. Requirements for the preparation of documents, the seal is placed in this way. A description of whether a seal is placed on the company’s letterhead is complete information on the topic. We only put a seal on the letterhead for invitations and official letters of great importance). In such cases, the seal of the organization is placed on documents signed only. Is the organization's seal placed on the company letterhead? The seal is placed on letters of guarantee, as well as on powers of attorney (for example, to represent the interests of a company in court or to receive material assets).
A character reference is a document, a kind of review of a person as an employee or student, which contains an assessment of his personal, business qualities, social, and work activities. Characteristics are provided, as a rule, from the last place of work or study. It is prepared by the head of the structural unit; at school, the class teacher prepares it for the student.
How to properly approve a document
Approval of a document is a way of certifying it, giving the document legal force, and also confirming its authenticity. Document approval is carried out using the document approval stamp.
The document approval stamp is the sixteenth in the list of details of an official document in accordance with GOST R 7.0.97-2016. An approval stamp is an additional document requisite. It gives a normative or legal character to its content.
Any organization should have an approximate list of documents subject to approval (see below). It is enshrined in the organization’s office management instructions.
The document approval stamp is affixed in the upper right corner of the first sheet of the document.
Document approval methods:
- An official.
- A specially published document.
Both methods have the same legal force. It is recommended to draw up an issued document (order, instruction, decision, protocol) in cases where additional clarification is required on the application and execution of the approved document.
When a document is approved by an official, the stamp of approval of the document consists of the word APPROVED (without quotation marks), the name of the person’s position, his class rank (if necessary), personal signature, initials, surname and date of approval:
I APPROVED by the General Director of Svoboda LLC, signature S.A. Krasavin December 31, 2021
It is permissible to center the statement mark relative to the longest line.
When a document is approved by several officials, their signatures are placed at the same level, and the document should not be drawn up on letterhead.
When approving a document that is not drawn up on a letterhead (act, agreement), the name of the organization when indicating the position of the person who approved the document is indicated in full. The full name of the organization is also indicated if the document is approved by the head of a higher organization.
When a document is approved by order, decision, protocol, the approval stamp consists of the word APPROVED (without quotes), the name of the approving document in the instrumental case, its date and number:
APPROVED by order of JSC "Radost" dated 04/01/2014 No. 01–02/75
If an order (instruction) approves several documents, then in the upper right corner of each of them the application number, which is referenced in the text of the order (instruction) and the approval stamp, is indicated, for example:
Appendix No. 3
APPROVED by order of Bulochka LLC dated 05/06/2014 No. 01–01/35
The words APPROVED and APPROVED agree in gender and number with the first word of the name of the application: position - APPROVED, program - APPROVED, activities - APPROVED.
The date of the approved document is not the date of its signing, but the date of approval.
Approximate list of documents subject to approval:
- Acts (inspections and audits, acceptance of completed construction facilities, equipment; write-offs; examinations; transfer of cases; liquidation of organizations).
- Agreements (on work, logistics, rental of premises; on supplies, contracts, scientific and technical cooperation, financial liability, etc.).
- Tasks (for the design of facilities, technical structures, capital construction; for carrying out research, design and technological work; technical, etc.).
- Applications (for equipment, inventions, etc.).
- Instructions (rules) (official; on record keeping; on safety precautions; internal labor regulations, etc.).
- Standards (consumption of raw materials, materials, electricity; technological design; number of employees, etc.).
- Reports (on production activities, business trips, research work, etc.).
- Lists (of positions of employees with irregular working hours; enterprises that are subject to certain benefits; standard documents generated in the activities of ministries, state committees and other organizations, indicating storage periods, etc.).
- Plans (production; construction and installation, design and survey, research work; introduction of new technology; cooperative supplies of products; distribution of products; distribution of products according to the established nomenclature; work of boards, etc.).
- Regulations (statutes) (about the ministry; structural unit; bonuses; charters of enterprises, etc.).
- Programs (work and events; business trips, etc.).
- Prices for work.
- Estimates (costs for maintaining the management apparatus; for capital construction, etc.).
- Standards.
- Structure and staffing.
- Tariff rates.
- Forms of unified documents.
- Staffing schedules and changes to them.
List of documents that need to be stamped>>
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Source: https://www.docdelo.ru/2014/08/utverjdenie-documentov.html
Sample characteristics
Characteristics of the military registration and enlistment office
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Characteristics for the military registration and enlistment office is a document that represents a socio-psychological assessment of the conscript’s personality. This characteristic is issued for submission to the draft commission at the military registration and enlistment office from an educational institution or from the conscript’s place of work. How to write a reference to the military registration and enlistment office A reference to the military registration and enlistment office is written in free form in the third person of the present or past tense. It contains the following information: name of the document; Conscript's personal details (full name,...
Characteristics of the employee
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Characteristics of the student
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