Filling out a cash order or how to get cash

Delivery of money to the collector: registration with an accounting entry

Current as of: November 9, 2021

We discussed issues of synthetic and analytical accounting of cash transactions in a separate material. How is the delivery of money to the collector documented in accounting? We'll talk about this in our consultation.

How to deposit cash at the bank

Storing cash at the organization's cash desk in excess of the established limit is not allowed, except on salary payment days (paragraph 8, 9, paragraph 2 of Bank of Russia Directive No. 3210-U dated March 11, 2014). Therefore, excessively accumulated cash, incl. Proceeds from the cash sale of goods must be handed over to the bank where the organization has a current account.

An organization deposits cash into a bank, as a rule, through its employee (for example, a cashier) or a specialized organization - a collection service.

How to transfer cash to a collector

To transfer cash to the bank through a collector, a forwarding statement for the bag 0402300 is drawn up, which is a set of documents consisting of (clause 2.4 of the Regulations, approved by the Bank of Russia on April 24, 2008 No. 318-P):

• statements for the bag;
• invoice for the bag;
• receipts for the bag.

In this case, the organization, as confirmation that the collector accepted the bag with cash from it for transfer to the bank, remains with a receipt for the bag, which must bear the signature of the collector employee and his stamp.

In addition, when transferring cash to the collector according to the conveyance sheet, a cash expenditure order (RKO) is issued in the usual manner according to form No. KO-2 (Decree of the State Statistics Committee of August 18, 1998 No. 88). It is drawn up in the name of the person (usually the cashier of the organization) who formed and handed over the bag of cash to the collector (Letter of the Bank of Russia dated October 16, 2015 No. 29-1-1-OE/4065).

How to record the delivery of money to a collector in accounting

The delivery of money to the collector is recorded using an accounting entry using account 57 “Transfers in transit.” At the same time, on account 57, the movement of funds in foreign currencies should be taken into account separately (Order of the Ministry of Finance dated October 31, 2000 No. 94n).

Based on the receipt for the bag and RKO, the following entry is made:

Debit of account 57 - Credit of account 50 “Cash” - Cash was transferred to the collector for crediting to a bank account.

Upon receipt of funds to the organization’s account, an accounting entry is made based on the bank statement:

Debit of account 51 “Currency accounts”, account 52 “Currency accounts” - Credit of account 57 – Cash was credited to the organization’s account.

Can they refuse to open an account in Moscow?

The development of a bank directly depends on the composition of the client base served by the financial institution. For this reason, any application submitted by a business representative in Moscow is carefully considered in order to provide the fullest possible range of services.

If a client applies to connect to a cash settlement service, with a high probability the bank will not fail to take advantage of the opportunity to gain more profit and increase turnover.

In some cases, a financial institution has to refuse services.

This happens if:

• an incomplete list of documentation is provided;
• there is missing information about the client or it has not been confirmed;
• there are claims from the Federal Tax Service and restrictions have been imposed;
• temporary technical difficulties arose;
• doubts have arisen about the client and the legality of his activities;
• there are suspicions of involvement in terrorism and extremism.

If the bank refused to open a current account, then there were compelling reasons. Contact your financial institution to find out why your application was rejected. The department employee will tell you what needs to be corrected.

If the opening of an account and the execution of financial orders is refused after correcting the shortcomings, they file a complaint with the Central Bank of the Russian Federation, the main supervisory authority over banking institutions in Russia, or try to issue a cash settlement in Moscow in another bank.

If all documents are in order and the activity is legal, the bank has no right to refuse the request to open an account and connect to services. To avoid problems, it is worth checking in advance the documents and information submitted to the institution for verification.

Accounting. Cash collection: how to reflect it in accounting

There are two ways to deposit cash proceeds to the bank: yourself at the bank’s cash desk or through the collection service of a credit institution. The organization enters into an agreement for the collection of funds, so that the collector takes the cash and transfers it to the organization's current account. How to record cash collection in accounting?

Cash collection

Regulation of the Bank of Russia dated April 24, 2008 No. 318-P

The cashier prepares cash and documents for the arrival of collectors:

• transmittal sheet,
• invoice for the bag,
• receipt for the bag.

The collector is required to present the cashier with an identity card and a power of attorney for cash collection. He gives the cashier his appearance card and empty bag.

The cashier gives the collector a sample of the seal, a bag with cash, an invoice and a receipt for the bag. The collector checks the integrity of the bag and seal, the seal's compliance with the existing sample, the correctness of filling out the invoice for the bag and the receipt for the bag.

The cashier of the organization fills out the appearance card. If there is an error on the card, the incorrect entry is crossed out and certified by a signature. The collector is prohibited from making entries on the appearance card.

The collector checks the correspondence of the amounts of cash indicated on the appearance card, the invoice for the bag and the receipt for the bag, as well as the bag number indicated in these documents.

When accepting a bag of money, the cash collector signs the receipt, affixes a stamp, the date of receipt and returns the receipt to the cashier. The collector takes the deposit card, the waybill and the bag with the money and the conveyance slip with him.

If the collector discovers a violation of the integrity of the bag or seal, or the statement was drawn up incorrectly, then all the shortcomings must be corrected with him, or the collector leaves and arrives again, at a time convenient for him. In the appearance card, in the “Repeated arrivals” section, the cashier of the organization must make an appropriate entry.

If a collector comes for cash, and the cashier refuses to give him cash, he must write on the appearance card about the refusal and its reason and certify the entry with his signature.

Registration in accounting

After handing over the cash for collection, the cashier is left with a receipt for the bag, based on which the cash register is drawn up. The Bank of Russia in the Letter of the Central Bank of the Russian Federation dated October 16, 2015 No. 29-1-1-OE/4065 explained how to fill out the cash register for the collected amount of cash:

• In the “Issue” line, the full name of the cashier who generated and handed over the bag of cash to the collector is indicated.
• In the “Attachment” line, indicate the details of the primary document (date and number) - the receipt for the bag.

The collector does not sign the cash settlement; his data is not indicated in the order. The cashier also makes an entry in the cash book based on the issued consumables.

In accounting, the following entries are made:

Debit 57 “Transfers in transit” Credit 50 - funds were transferred to the collector for crediting to the current account (based on the receipt for the bag).

Debit 51 Credit 57 - money has been credited to the current account (based on the statement).

Cash collection services are classified as other expenses in accounting.

Debit 91.2 Credit 60 - collection services are reflected.

Debit 19 Credit 60 - VAT on collection services is reflected.

Tax accounting

Collection services are classified as non-operating expenses under OSNO in tax accounting.

Under the simplified tax system (income - expenses), collection refers to expenses associated with paying for bank services and reducing the tax base.

Which banks provide the most favorable conditions for cash settlement services?

Remember how we chose a bank where you can get profitable debit cards with interest on the balance? Then we went through quite a few credit institutions and reviewed several dozen plastic cards before we were able to find the most suitable option for ourselves. In the case of RKO, the situation is even more complicated. It is not so easy to find a bank that you can completely entrust your money to and allow you to manage the company’s current account. The choice should be based on many factors. I suggest you consider the offers of the largest banks in the country and decide which one is closest to you.

TKS

Tinkoff, in addition to the SMS alert system, business lending, Internet acquiring and other things, offers two whole months of free account maintenance and payments. Sometimes there are promotions , for example, when opening an account before 02/29/20 they gave 4 months of free service . It will be possible to collaborate with the bank remotely through your personal account in the application. The program can be downloaded to a mobile phone or tablet, and you can work with the bank through a browser.

In addition, the bank allows you to save time on filing tax reports , since it independently deals with taxes, fixed contributions and automatically calculates all payments, generates payment orders and reminds you of the need to transfer them. All you have to do is sign the declaration and send it from your personal account.

You can choose one of four tariffs for cash settlement services for your business:

• Downtime – 490 rubles per month;
• Advanced – RUB 1,990/month;
• Professional – 4,990 rub./month;
• Premium – RUB 24,990/month.

Tariffs are discussed in more detail in the table.

Dot

Tochka Bank , which is a branch of the systemically important bank Otkritie , proposes to move the entire process of opening an account online. Immediately after submitting an application, the entrepreneur is assigned an account number, which can be safely indicated in contracts and transferred to his counterparties. The bank independently notifies the tax office about the opening of an account and informs the client’s partners about the change in details. an overdraft to your current account to insure yourself in the event of a cash gap, accumulated receivables, or an increase in turnover. In addition, you can use the services of currency control, acquiring, collection and other lending and insurance services.

The Bank offers tariffs for cash settlement services in three categories:

• The required minimum is free, only 1 company account is connected;
• The golden mean is 500 rubles/month. Suitable for a business that is firmly on its feet, but not yet ready to switch to a senior tariff;
• All the best at once - the first 3 months of service cost 500 rubles/month, then 2500 rubles/month.

I will give more detailed conditions in the table.

Sphere

This bank is a subsidiary of BCS . It has been on the market for 29 years and has positioned itself as the ideal solution for businesses of any caliber. The field is suitable for both those who have just opened an individual entrepreneur and businesses with many years of experience.

They offer 3 tariff plans:

• S – free tariff, ideal for beginner businessmen;
• M – 990 rub./month. with good limits on transfers;
• L – 4990 rub./month. This is rather the choice of already established businessmen .

Comparison of minimum tariffs

I will also provide a comparison of the tariffs of all banks with good cash settlement services. Let's start with the basic ones, suitable for small businesses.

Middle tariff segment

Let's move on to a balanced tariff.

Maximum tariffs

And the maximum possible.

Rules for filling out an expense cash order (form KO-2)

Expense cash order (form KO-2): cash register form, filling rules, sample of filling out cash register

Compliance with cash discipline is one of the most important responsibilities of any legal entity engaged in business activities. To do this, he has to fill out special documents that record both the receipt and expenditure of money at the cash desk.

Such documentation includes incoming and outgoing cash orders (PKO and RKO), cash books.

The procedure for filling them out is strictly standardized and if it is not followed sufficiently, you can run into trouble with the inspection authorities. So that entrepreneurs can avoid this and fully understand what they are dealing with, the following information is offered.

What is an expense cash order (form KO-2)?

Filling out form KO-2

Form KO-2 or RKO is the most important document in the field of cash discipline. Unlike PKO, the obligation to fill it out arises not when money arrives at the cash register, but when it is issued. But as in the case of PKO, RKO is drawn up under the signature of the chief accountant or his deputy. In addition to this, the paper is endorsed by the cashier, as the person responsible for the issuance and the recipient of the cash.

In 2015 and subsequent years, only legal entities-entrepreneurs are required to fill out the cash settlement form, since since June 2014 such an obligation was legally removed from individual entrepreneurs.

The latter no longer need to prepare any documents related to the category of cash discipline, including cash books.

What does the RKO form look like?

RKO form, called form KO-2, in 2015 and 2021. remained the same as before. You can verify this by downloading it.

Receipt cash order

Moreover, you can download the document completely free of charge in various formats.

Expense cash order: filling rules

A sample of filling out the RKO is available to anyone, but in addition to seeing it, you also need to know the rules for filling it out.

Sample of filling out a cash receipt order

These rules are quite simple, but without them successful reporting is impossible.

• The first line is intended to indicate both the name of the organization conducting the RKO and the legal form of its activities.
• If the company has an OKPO code, then it fits into the appropriate column. It must completely coincide with data from Rosstat. If it is missing, then you can put a dash, as in other cases when the line is not filled in.
• When filling out papers not by the parent company, but by its structural division, the name of the latter is entered in the column intended for this.
• In the field intended for the document number, the cash settlement number is entered based on continuous numbering from the beginning of the calendar year.
• The date entered in the required line must coincide with the day when the money was actually issued from the cash register.
• In the line allocated for this, structural divisions enter their code. Otherwise, a dash is placed, as noted above.
• The account number on the debit of which money is issued must be indicated in the column “Corresponding account, subaccount”. To fill out, you need to check the accounting chart of accounts:

1. If a deposit is made to a bank account – 51;
2. If money is needed for settlements with contractors or suppliers - 60;
3. If they are needed to pay salaries - 70;
4. For settlements with all kinds of accountable persons – 71;
5. With employees, but not in terms of wages – 73;
6. Payments of income to founders – 75-2.

• If the company does not have an analytical code, then a dash must be placed in the corresponding column.
• The credit account number for which cash withdrawal from the cash register is displayed is indicated in the “Credit” line.
• The amount should be indicated in numbers on one line and in letters on the next line below. Kopecks are also indicated in numbers in the latter version.
• If a target coding system is used, then it is necessary to fill in the line that is intended for this.
• The column provided for this purpose indicates the name of the person or the name of the organization to whom cash is issued from the cash register.
• The next line indicates the reason and purpose for which the payment was made.
• If documents are attached to the RKO, then their details are entered in the “Appendix” line.
• In the appropriate lines, fill in the information for the head of the legal entity and its chief accountant. They also put their signatures.
• The recipient's information is also indicated. He fills out the columns himself, entering the amount given out in letters (if there are kopecks, then they are in numbers). At the end he puts his own signature.
• The cashier writes out the data from the document, which is evidence of the recipient’s identity. Usually this is a passport.
• The cashier fills out the line with personal information and his signature only after he hands over the money to the recipient.

Correcting any errors after filling out is strictly prohibited. The head of a legal entity is not required to sign directly on the document if he signed the papers from the attachment.

The completed order does not need to be given to the cash recipient - it remains in the cash register.

An example of how to fill out a cash receipt order

Today, any current sample of filling out the RKO, including for 2015, can be freely downloaded on the Internet.

An example of filling out a cash receipt order

Or look in this article.

• For settlements with contractors or suppliers;
• Issuing cash from the cash register for financial assistance to an employee;
• For transfer to a bank account.

Each form clearly shows the simplicity and complexity of correctly observing cash discipline and filling out cash registers.

Features of settlement and cash services for legal entities in Moscow

Cash settlement services provide access to a wide range of transactions, guaranteeing the safety of storage and legal use of savings and profits, including interest income on deposits.

Banking institutions operating in the cash settlement segment in Moscow are controlled by:

• federal legislation;
• instructions from the Central Bank;
• Civil Code of the Russian Federation.

When opening an account, the client is provided with unified forms of payment through payment orders, standardized forms for cash deposits, and bank checks.

A checkbook is a tool widely used by corporate clients for making payments and issuing funds, including salaries to employees.

The peculiarity of cash settlement services for organizations is that many services are paid for. The bank may charge recurring fees and one-time fees for various transactions. You should carefully study all the programs offered by Russian banks, choosing the tariff that best suits your business needs.

RKO for collection sample filling

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Tariffs for settlement and cash services in Moscow

Expenses for financial services in Moscow can cost a hefty sum, or they are free. How much a business representative will spend on banking services is determined by banking tariffs, created taking into account the different needs of clients:

• number of payment orders;
• transaction amounts;
• need for foreign exchange transactions;
• acquiring;
• collection;
• issuing a business card;
• withdrawal or deposit of cash;
• conditions of salary transfers.

On average, the price range for cash settlement services in Moscow for small businesses may be limited to 1-1.5 thousand rubles. If you need to connect a small business, the cost increases and reaches 5 thousand rubles or more, depending on the turnover. The more often the bank’s services are required, the more varied the service, the higher the cost of the selected tariff.

In order not to overpay for an unnecessary service, you should carefully study the proposed programs and determine which tariff is more suitable for the needs of your business.

How to choose a profitable TP

There is no universal solution when choosing a profitable tariff plan. Each client determines the optimal product based on their needs.

It makes sense for start-up businesses and small enterprises to take a closer look at banks that are ready to provide cash settlement services in Moscow for free:

1. “Free forever” from Alfa-Bank.
2. "Startup" from Vesta Bank.
3. “At the start” from VTB.
4. “The first step” from Discovery.
5. "Easy start" from Sberbank.

Free service provides for restrictions on the number of executed orders, amounts, and connected service. If the business has grown beyond single transactions and requires acquiring, collection, and reporting through an online account, you will most likely have to pay extra, switching to paid tariffs designed for the active management of the enterprise’s financial flows.

Before submitting an application for registration of cash settlement services in Moscow with the selected tariff, it is recommended to consult with a bank employee, discussing the details of future cooperation.

RKO for collection sample filling - MDOU "Kindergarten No. 5 "Rainbow"

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» frameborder=»0″ allowfullscreen> Expenditure cash order RKO, Expenditure note is a primary accounting document for processing the issuance of money from the cash register of an individual entrepreneur or company KKM etc. If you pay attention to the sample of filling out the RKO given above, you will see that in the Appendix we must write down the number and date of the announcement. How to fill out the cash register for cash collection. RKO for collection sample of filling out what everyone thinks about the forms. How to make an inventory of documents sample. How to fill out the cash register for collection, who must sign for it, and the cashier received the money. Sample of filling out RKO for salary payment according to the statement. The available sample, the correctness of filling out the invoice. At the bottom of this page there are links where you can use a free cash order, as well as a sample of filling. Sample of filling out the cash receipt form. Samples of filling out documents for conducting. I would like to advise entrepreneurs to find a sample of filling out a cash receipt order and carefully. When depositing cash at the bank, you need to fill out an expense cash order. Standard for filling the RKO for the return of foreign currency to the buyer. According to this Procedure, the cashier can issue funds from the enterprise's cash register only when it is full. The manager’s signature on the RKO may be missing if not. The cash register is correct at the Client's cash register, money RKO or collection of prints of 2 cash by way of what. How do cash produce a document by way of. When filling out an expense order, you must be guided by the following rules upon the employee’s return to the cash register. Sample of filling out cash settlement for salary. The receipt is stamped so that the edge touches the receipt order itself, see Form Application for acceptance of foreign banknotes for collection. Rub, filling and sample whether a seal is needed, incorrect or improper execution of the document will become. If you pay attention to the sample of filling out the RKO. How to fill out the cash collection form, who must sign it, the cashier received the funds, if so. Card with samples of signatures and seal impressions with a notary's mark. I accidentally tore the page of the cash book in the place where it was laced, I wanted.

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The issuance of funds from the company's cash desk must be documented. To do this, use a cash receipt order form. The document will be recognized as valid only if it is filled out correctly.

What should you pay attention to first?

Choosing a bank for cash settlement services is not an easy task. To make it a little easier, I suggest you focus your choice on the following points:

Bank reliability

I’m telling you right away that it’s not worth considering the TOP 30 best state-owned banks. Yes, they are really reliable due to the large number of assets and cash flows within these banks. However, they are clumsy and not flexible enough in terms of document flow and solving non-standard problems. In addition, as a bonus from interacting with these banks, we also receive an extremely picky financial monitoring and currency control department. Considering that freezing our payments out of the blue and demanding a huge list of documents to confirm this or that transfer is a common thing for them, we simply cannot avoid problems at times when payments need to be made quickly.

It is best to give preference to commercial banks with a flexible system and customer focus. Of course, you shouldn’t take your money to some sharashkin’s office, the bank must have a license from the Central Bank of the Russian Federation, but at the same time not strain clients with inappropriately intrusive control, help solve complex and non-standard problems, assigning a truly competent manager to you. It is ideal if the bank also organizes the acceptance of most documents online via the Internet or a mobile bank linked to your cash register.

There is no point in considering the TOP 30 best state-owned banks; it is better to give preference to commercial ones

Subscription fee

The amount of payment for account servicing on the Russian market varies between 500-3000 rubles . It all depends on what package of services is included in this tariff. For example, the availability of 100 free payments per month, reduced commissions or a certain limit without commissions on transfers of funds to the accounts of individuals (simple debit cards), preparation of tax reporting and similar activities. It will be more profitable to cooperate with the bank that, for less money, will offer you the largest number of similar goodies that can save your time, money and nerves.

Cost of payment order

Varies between 15-49 rubles per payment order. The average market value is 23 rubles. In addition, many banks offer their clients a payment transfer service out of turn . Imagine that the banking day at your bank ends at 8 pm local time. This means that all payments on bills will be made strictly before the specified time, and the closer the clock hand comes to o, the less chance we have that the payment will be processed before the end of the day. However, for 300 rubles (tariff may vary) we can move ahead in the queue and ensure the transfer of payment within today, discarding other clients for tomorrow. This function works in banks that conduct most transactions manually.

Let's say that your director is leaving on an unscheduled business trip, and he desperately needs per diem or travel allowance right today. Obviously, the money is needed before 9 pm. In this situation, the option with increased priority will be very useful and will eliminate the need to transfer to the employee’s personal bank card.

Commission for withdrawal at the cash desk or by check

Pay attention to the size of the commission: what amount it depends on and at what volumes it decreases or increases. The percentage of commissions on the cash settlement market varies between 0.5-1.5%. There are options of 4-8% of the withdrawal amount, but these are already cash-out schemes. In this case, it all depends on the bank you want to work with and how much you need it.

Strictness of financial monitoring

A very important indicator. Every bank has financial monitoring. You and I should be interested in which of them can turn a blind eye to the partially gray schemes of a legal entity’s work. Even if you work extremely honestly and pay all taxes, I insist that you open accounts in top commercial banks. Be that as it may, giant banks never refuse to redraw documents out of the blue. Therefore, it is necessary to find the golden mean of the bank’s reliability and its adequacy in relation to clients’ financial transactions. I do not recommend opening accounts in little-known or financially unstable banks. Such organizations give the green light to almost all types of activities and cash out everything that moves. Such Robin Hoods live no more than 2-3 years until the Central Bank decides to close their “shop”. Unfortunately, no one guarantees that your working capital will ever return to the accounts of your company after the closure of such a bank.

Accrual on account balance

Many banks now offer a service similar to charging interest on debit card balances. For example, there is an amount of 2,000,000 rubles in your current account. This money is simply collecting dust on the balance sheet, since no movements are expected in the next 1-5 days. This money can be deposited into an internal savings account , where it will receive an additional 6-9% per annum . This will allow you to roll over the interest and give the money the opportunity to work a little for the benefit of the company, and not just lie on the account as a dead weight. There are often situations when you need to pay suppliers in a week, but the required amount is already in your account. Agree, it would be stupid not to use the money during this downtime.

Operating and payment processing timeframes

This is the time during which payments on current accounts are made manually . In different banks, the terms may differ and vary between 9-20 hours a day. Modern banks offer to make payments for many items automatically. The cooler the bank, the more operations it automates, leaving only the verification of large amounts and foreign currency transactions for manual work.

Internet bank

As with any type of personal account, the main thing here is convenience and saving time for clients . Internet banking allows you to create payment templates, maintain document flow of transactions: sent/signed or awaiting dispatch, in processing, completed, and so on; maintain reports and statistics on completed transactions and amounts. mobile banks for legal entities in their arsenal , which allows you to carry out all transactions on your current account directly from your phone. The most important thing in this case is not to forget about information security . Convenience is convenience, but if you lose or forget your phone, just imagine how much trouble you could get into and how much money you could lose. To prevent scammers from getting to your RKO mobile application, use passwords and secure locking. Talk to your manager and find out what regulations are used in such situations.

Conditions for linking a card

Many banks offer to link a “business card” to cash settlement services. Here you should pay attention to the annual subscription fee, the availability of an ATM network (% for cash withdrawals and monthly withdrawal limits). If this will be more profitable than withdrawing funds by check at the cashier, then why not save your time and use the services of an ATM?

Technical support of the bank and assigning a manager to you

This point is not so important, but it still helps a lot when questions arise for which answers cannot be found in open sources. It’s great if you have a person assigned to you with an internal number or a working mobile phone, who will know who you are and what your work system is. This will solve the problem of endless repetition of the same things on the bank's hotline with constant expectations. Agree, you often have to feel like a parrot when, having explained a problem to an operator, it turns out that this problem is unknown to him, and he is forced to delegate its solution to another specialist. To avoid such unpleasant communication, when opening an account, ask if you can get your manager’s contact information, and then call him to get acquainted and check if you were given the correct number.

What is RKO?

A cash disbursement order (COS) is a cash discipline form confirming the issuance of cash from the cash register. Prepared by an accounting employee and certified by representatives of the organization:

• leader;
• chief accountant;
• cashier.

The person receiving the cash must also sign to confirm this fact.

Individual entrepreneurs have the right not to draw up cash documents, since from June 1, 2014, a simplified cash procedure has been applied to this category.

Paper question: what documents are needed for RKO?

To open a bank account for an individual entrepreneur , you will need to provide the credit institution with the following package of documents:

• passport;
• an identification number;
• registration number of an individual entrepreneur.

But legal entities with the status of LLC, JSC, PJSC and the like will need a thicker package. The credit institution requires from them:

• registration number;
• an identification number;
• Company Charter;
• Order on the appointment of the Director of the enterprise;
• other constituent documents of a legal entity.

You will find more detailed step-by-step instructions on how to open a bank account in my separate article.

RKO form according to the unified form KO-2

Expense cash transactions are carried out by filling out the unified form No. KO-2. It was approved by Resolution of the State Statistics Committee of August 18, 1998 No. 88.

The legislation approved the structure of the document and the procedure for filling it out. Organizations using accounting programs can fill out and print cash settlements. The second option is to use printed forms or printed templates.

A prerequisite for their use is the presence of all the necessary details and compliance with the diagram of their location in the document.

RKO in Word and Excel format:

Cash order form according to form No. KO-2

Cash order form according to form No. KO-2

Form KO-2 is filled out in the following cases:

• when depositing cash proceeds into a bank account (the Basis line must contain a corresponding phrase, for example, “Transfer of cash to a current account”);
• when transferring money to an employee on account in connection with the purchase of materials necessary for the needs of the organization, going on a business trip, issuing financial assistance (the reason must be specified in the “Bases” line).

Summary

Well, let's summarize? I am sure that after reading this article, you all came to one, common conclusion - today no entrepreneur can exist without cash management services. The advantages of this service are obvious, because the possibility of making non-cash payments helps us make our lives easier, more convenient and more mobile. Even though cash settlement implies additional costs, such service saves time , since all transactions on the current account can be carried out through a smartphone with Internet access.

I sincerely hope that after reading this review you will cast aside all doubts regarding whether or not to pay for cash settlement services, and begin to save your energy and time by delegating some of the work to the bank. That's all for me. As always, I ask you to share your impressions of cash settlement services in the comments, tell us which banks you order services from and why. In the meantime, I say goodbye, see you soon!

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How to fill out the RKO correctly?

The form must be filled out on the same day of the actual expenditure of cash.

The presence of corrections in the RKO is unacceptable. Compiled in one copy and kept at the cash desk to confirm the transaction.

Filling out the details of the RKO form:

1. OKPO code is the statistical code of the organization; if not, a dash;
2. The name of the organization is filled in completely; abbreviations approved by its Charter are also acceptable;
3. The structural unit that issued the order is indicated (if there is no unit, this column is crossed out);
4. All cash orders are registered in the journal (form No. KO-3), the number and date of the document correspond to the entry in it;
5. In the “Debit” column the following is coded:

• structural unit (if not, a dash);
• correspondent account for cash expenditures from the cash register;

• if analytical accounting is used, its code (otherwise - a dash);

1. The “Credit” column reflects the accounting account - 50 (cash);
2. The amount of expenditure is indicated in rubles and kopecks;
3. The “Bases” contain information about the purposes for which these funds were issued;
4. In the lines “Amount” and “Received” the amount is indicated in words with a capital letter without indentation from the beginning. The abbreviation of the words “ruble” and “kopeck” is unacceptable; kopecks are written in numbers. The remaining free space on the line is crossed out;
5. The “Appendix” line indicates information about the primary documentation on the basis of which cash was issued from the company’s cash desk.

All signatures must have transcripts. The person who receives the funds writes down the full amount, puts down the date of receipt and certifies with a signature.

A sample of filling out cash settlements for the payment of wages according to the statement

The cashier who has issued funds from the cash register makes it available to the person upon presentation of an identity card; his details are entered in the RKO line.

After filling out the order, the cashier checks it for correctness and then cancels it with a stamp with the inscription “Paid” (if it is absent, it is permissible to use a stamp with the name of the organization) and the date. The canceled form is stored at the cash desk, and a record of the funds issued is made in journal No. KO-4.

An expense cash order is also used when issuing wages in cash from the cash register.

1. If the salary is issued without preparing a payroll, then the expense order is drawn up for each separately.
2. When preparing a payroll at the end of the last day of its term, the cashier notes the refund and transfers it to the accounting department. After the check, the accountant certifies the statement and on the same day draws up a cash settlement for the entire amount actually issued on it. The date of the order must correspond to the date of the last day of payment of wages (closing of the statement). On the last page of the payroll, the accountant puts the date and cash register number.

The cash receipt order must be registered by the cashier in the cash book.