Preparation of payment documents in foreign currency: where to start
In order to understand the details of processing a foreign currency payment, we will consider the most general case:
- the payment is made in foreign currency to a non-resident;
- payment is made under a foreign trade contract;
- the payment leaves the Russian bank to a foreign bank
How a buyer can take into account settlements under a contract in foreign currency is explained in detail in the Ready Solution from ConsultantPlus. Get trial access and proceed to the material. It's free.
To begin correctly processing a payment in foreign currency, you must first register with the bank (clauses 4.1, 4.2 of Instruction No. 181-I):
- import contract, loan agreement, the amount of obligations under which is equivalent to 3 million rubles. and more;
- an export contract, the amount of obligations under which is equivalent to 6 million rubles. and more.
IMPORTANT! Until 03/01/2018, along with the contract, it was necessary to submit a transaction passport to the bank. But after the Central Bank’s instruction dated August 16, 2017 No. 181-I came into force, the passports were cancelled.
More information about control of settlements with foreign counterparties and the nuances of registering a transfer agreement can be found in the article “Currency control when transferring money abroad.”
- take the payment form for the currency transfer that your bank uses. The general requirements for filling out such payments are established by instruction No. 181-I, but there is no uniform form for all - therefore the bank usually develops and approves its own;
- decide on the details of the payment: who pays the commissions and fees for the transfer - the payer, the recipient, or both (in the practice of international payments there are different options);
- how currency will be purchased to complete the transaction: the company will buy it in advance itself or instruct the bank to exchange the required amount immediately on the basis of a payment order;
- Is there a currency clause in the contract that may adjust the payment amount?
For information on currency clauses, see: “Sample of a currency clause in a contract and its types.”
How to send money to Kazakhstan from Russia through Sberbank
Sberbank offers clients fast and reliable transfers without opening a bank account or having a card. The sender and recipient of the funds may not be Sberbank clients, which is an obvious advantage.
Transfers using the Kolibri system are available at any bank branch. In the context of international operations, only two countries are considered - Belarus and Kazakhstan. Sending funds to other countries, including Ukraine, is not available.
How to make a transfer
To send money, you need to come to any Sberbank branch in Russia with your passport and the amount of cash. No additional details are required: only the recipient’s passport details. Sequencing:
- Visit the Sberbank office where the cash desk operates - these are mainly large bank branches.
- Fill out a receipt for the transfer - the receipt indicates the details of the sender and recipient of the funds.
- Deposit cash into the bank cash desk.
- Receive a control number from the cashier - the number consists of eight digits.
- Sign the check - signing implies agreement with the terms of the transaction.
Making a transfer takes no more than 10 minutes. An hour after sending the money, the recipient will be able to withdraw it at a Sberbank branch in the Republic of Kazakhstan. Money is withdrawn at any office where the Kolibri transfer system operates.
Transaction limits and commissions
Residents of the Russian Federation send no more than $5,000 or the equivalent amount at a time. This limitation is established by current legislation. Non-residents send up to $10,000 or its equivalent at a time. Sending is available in three currencies: Russian ruble, American dollar, euro.
The commission for sending money from Russia to Kazakhstan is 1%. Important: according to the terms of Sberbank, the commission is paid by the sender and recipient of the transfer. Minimum commission for the sender: 150 rubles / 5 USD Maximum: 3000 rubles / 150 USD
Why “Hummingbird” may not be suitable for transfer to Kazakhstan
The reason lies in the national script in Kazakhstan, which is formed on a Cyrillic basis, but has differences with the Russian alphabet. That is why Kolibri transfers to Kazakhstan are made only according to foreign passport data.
To receive money, the recipient must have a foreign passport with him. According to internal Kazakh documents, the operation is not performed. Accordingly, the sender will be denied the service at the Sberbank branch.
How to receive a translation of Kolibri in Kazakhstan
If the recipient has a foreign passport and the money is successfully sent, then after an hour they can be withdrawn at a branch of Sberbank KZ. To receive money, you must present a foreign passport and state the transfer control number - 8 digits, which are given to the sender when registering a transaction in the Russian branch of Sberbank. If the recipient does not have the money to pay the fee, it will be deducted from the transfer amount. There are no maximum commission values for the recipient.
Refusal to issue money is possible if there is an error in the recipient’s personal data. If the data in the passport does not match the information specified when sending, it will not be possible to withdraw money at the Kazakh Sberbank office. To solve the problem, the sender can adjust the details to correct the detected error.
Currency transaction type code
Since this code is a specific feature established on the basis of the currency legislation of the Russian Federation, and not the general rules for conducting international banking transactions, we will dwell on it in more detail.
The code is entered into the payment slip in cases of settlements for foreign trade transactions in Russian currency. That is, the presence of a currency transaction code in a payment order is a signal to currency control structures (whose agents are banks) that the currency of the Russian Federation is being transferred outside the Russian Federation.
Read more about currency transaction codes: “How to indicate a currency transaction code in a payment order?”
ConsultantPlus experts explained how to properly process a foreign currency payment and what documents to provide to the bank. If you have access to the system, check that you have prepared the paperwork correctly. If you don’t have access, sign up for trial online access and proceed to the Ready Solution.
Ways to make a transfer from Russia to Kazakhstan
The vast majority of such transactions are carried out using the services of credit institutions, as well as international money transfer systems. Based on the level of availability and popularity, the following methods will be considered:
- Using Sberbank services.
- Translation using the Contact system.
Considering that money transfer systems operate according to the same scheme, the remaining options will be described in terms of limits and commissions for the transaction. The choice regarding Sberbank was made due to the presence of its branches in the territory of the Republic of Kazakhstan. Therefore, the recipient will not have problems receiving the transfer amount.
Sample currency payment order
For those who will have to fill out an instruction for a currency transaction not in the client bank, but manually, we suggest that you familiarize yourself with a sample of filling out such a document.
At the same time, we remind you that in the form that a particular bank will actually offer to fill out, the location of some columns may be changed, and additional columns or sections may be introduced for information that this bank considered necessary.
For example, in the proposed sample there is no separate table “Information for currency control,” which can often be found in forms issued by banks. In essence, such tables combine and duplicate in Russian the information that is already in the completed mandatory columns of the payment order. Filling them out, as a rule, does not cause any difficulties.
Sending money to Kazakhstan using the Contact money transfer system
Contact is a system of international transfers that do not require opening a bank account. The system allows you to send money to countries near and far abroad.
You can transfer money to Kazakhstan at one of the system service offices. On the territory of the Russian Federation and CIS countries the number of branches exceeds half a million. There are separate offices that operate autonomously, and numerous credit organizations are connected to the system and provide the corresponding service. To send money you will need:
- Visit one of the branches - the system’s own office or a partner bank.
- Fill out a receipt for the transfer - you will need to indicate the recipient’s passport details.
- Deposit money into the cash register and receive a unique code from the employee.
A unique code is sent to the recipient of the transfer. Without it, money will not be issued. To receive funds, the recipient must find the nearest customer service office, take his passport with him, and arrive at the address. On site, the cashier must be presented with an identity card (Kazakh passport) and a unique code. Money is issued upon verification of information.
The operation is carried out in rubles, dollars, euros. There are no minimum limits for sending. Maximum transfer amounts: $5,000 (euro) for residents, and $10,000 (euro) for non-residents. The maximum commission amount is 1000 rubles / 30 dollars / 30 euros.
Terms and conditions for services from other money transfer systems
In the Russian Federation, such a service is provided not only by the Contact system. There are other, no less large players on the market offering potential clients to send money to Kazakhstan. Names of systems and conditions for performing the operation:
- Western Union - 1-2% (commission is calculated depending on the amount and method of transfer).
- Zolotaya Korona - 1% (for transactions in rubles).
- Unistream - from 1.7% (commission is calculated depending on the transfer amount).
Clients check detailed values for transactions using special calculators. Each of the described methods, including the Contact system, provides for sending money online. A non-cash transfer is convenient because the sender does not have to go or go to a bank or office: money can be sent from any bank card.
Information sources:
- Official website of Sberbank of Russia - link.
- Official website of the Contact money transfer system - link.
about the author
Anatoly Darchiev - higher education in economics with a specialty in “Finance and Credit” and higher education in law in the direction of “Criminal Law and Criminology” at the Russian State Social University (RGSU). Worked for more than 7 years at Sberbank of Russia and Credit Europe Bank. He is a financial advisor to large financial and consulting organizations. Engaged in improving the financial literacy of visitors to the Brobank service. Analyst and banking expert. [email protected]
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To correctly fill out a payment form in foreign currency, you need to:
- declare the transaction against payment to the bank and issue a PS;
- determine the details of a specific payment;
- fill out the transaction order according to the bank form - either in the client bank or manually according to the sample.
All actions involving the transfer of foreign currency funds outside the Russian Federation must be checked for compliance with the currency legislation of the Russian Federation.
Sources: Bank of Russia instruction No. 181-I dated August 16, 2017
You can find more complete information on the topic in ConsultantPlus. Free trial access to the system for 2 days.
How to send money from Russia to Kazakhstan from card to card
To implement this option, the sender must be a client of Sberbank. The bank that issued the recipient's card does not matter. The transaction is available in the Sberbank Online service. Sequencing:
- Open Sberbank Online.
- Go to the "Payments" section.
- Select the transfer direction - “Abroad”.
- Select a country from the list - Kazakhstan.
- Specify the amount and account to be debited.
The operation is carried out using VISA and Mastercard cards. Transfer currency - Russian rubles, American dollars, euros. The commission is 1% of the transfer amount. Minimum commission amount: 30 rubles / 1 dollar / 1 euro. Maximum amount: 1500 rubles / 20 dollars / 20 euros.
All transaction costs are paid by the sender. Money is credited to the card within the period established by the foreign credit institution. If none of the described options for sending money to Kazakhstan are suitable, you can use the SWIFT and MoneyGram systems. These services are available for use in Sberbank of Russia branches.
An example of filling out a payment order for transferring personal income tax from employee salaries to the Federal Tax Service
Let's say the amount was 102,302 rubles.
Let's look at how to fill out the tax fields of a payment order in 2020 (sample), since this is what most often causes difficulties.
Field 4. Date of payment. The tax must be paid within the established deadlines. For benefits and vacations, create a payment slip no later than the last day of the month for which payments were made. When transferring wages or other income, set a date no later than the day following the day of payment of income to the employee (paragraphs 1 and 2 of paragraph 6 of Article 226 of the Tax Code of the Russian Federation).
We fill out fields 6 and 7 without kopecks, since the tax is calculated and transferred in rubles: 102,302.00 rubles.
In prop 22 put “0”.
Set the payer status (detail 101) to “02”, since the organization acts as a tax agent for employees receiving salaries.
KBK (detail 104) for personal income tax payment will be 182 1 0100 110.
Cell 105. OKTMO for your organization must be clarified with the tax office.
Cell 106 of the form. Reason for payment: TP (current period).
107th field. Tax period: MS.06.2017; If we transfer tax on vacation pay or benefits, you need to indicate the month and year for which the transfer took place. In columns 108 and 109 we put “0”, since there is no data to fill in, the 110th field is empty.
A fully completed personal income tax payment slip will look like this.
How to generate a payment order to the tax office
For the tax office, you can generate a payment order online, quickly and without errors, on the official website of the Federal Tax Service of Russia. The service is free (thank you). Here you can prepare a new document (print it or send it by mail, but it may end up in spam), check the accuracy of the already drawn up payment document, or make your own online payment through one of the partner banks that have entered into a cooperation agreement with the Federal Tax Service.
To access the service you need to register, the process will not take much time. But to make a payment in real time you will have to use an electronic signature.
