Form SZV-4-1 and SZV-4-2, filling rules, download form

When providing information starting from 2002, the policyholder (employer) fills in:

form SZV-4-1 when providing information about an insured person who, during the Calculation Period, had any conditions for the appointment of an early retirement pension, or if it is necessary to allocate separate periods of work, periods of child care, etc.. Also to This type of forms will include forms SZV-4, in which insurance premiums are made for the entire Insured (including separate divisions)
form SZV-4-2 (list form) when providing information about insured persons who do not have any conditions for the early assignment of a labor pension during the Calculation Period, except for those indicated in the “Territorial conditions” detail

In order to correctly fill out these forms, certain rules for filling them out have been developed. Let's take a closer look.

About the SZV-TD form

The SZV-TD form was approved by Resolution of the Board of the Pension Fund of the Russian Federation dated December 25, 2019 N 730p.

Information in the form SZV-TD ( Information on the labor activity of a registered person ) should be submitted to the territorial body of the Pension Fund of the Russian Federation at the place of registration of the employer.

In 2021, SZV-TD information must be submitted to the Pension Fund on a monthly basis no later than the 15th day of the month following the reporting month. The first report will be due on February 17, 2021 (postponed due to the fact that February 15, 2021 is a holiday).

Starting from 04/27/2020, when dismissing or hiring an employee, the SZV-TD should be submitted no later than the working day following the day the corresponding order (instruction) is issued.

For more details, see: The deadlines for filing SZV-TD for hiring and dismissing employees have been officially approved

The SZV-TD can be submitted electronically, and if the number of employees is less than 25 people, then submission on paper is allowed.

Delivery method

Policyholders who employed 25 or more insured persons in the previous billing period (month) are required to submit the SZV-TD via the Internet.

Fill out and submit the SZV-TD online for free

To do this, you can use the free PFR program, or you can use any other service. The report must be signed with an enhanced, qualified electronic signature.

Get a certificate of enhanced qualified electronic signature

Employers who employed 24 or fewer insured persons in the previous billing period (month) have the right to submit a new report on paper. This is stated in paragraph 2.6 of Article 11 of Law No. 27-FZ.

What information is included in SZV-TD

The form is not filled out for all employees, but only for those working under an employment contract (including part-time employees and employees working remotely), for whom one of the events occurred in the reporting month:

hired,
fired,
other personnel changes, namely: transfer, establishment of a second and subsequent profession or other qualification, cancellation of earlier events,
Submission by an employee of an application to continue maintaining a work book in paper form or to switch to an electronic work book.

When submitting the SZV-TD for the first time for an employee, it is necessary, in addition to the events with which the submission of the report is associated, to indicate information about his personnel status as of January 1, 2021. That is. The last personnel event that occurred on the eve of January 1, 2020 should be shown.

If during 2021 none of the events in connection with which the SZV-TD form is submitted occurs for the employee, then information on labor activity as of January 1, 2021 will need to be submitted by February 15, 2021.

Who is required to take the SZV-TD and when?

In 2021, employers have a new obligation - to submit another personalized accounting document to the Pension Fund.
This is the SZV-TD report, which is called “Information on the work activity of a registered person.” The form, format and procedure for filling it out were approved by Resolution of the Pension Fund Board of December 25, 2019 No. 730p (hereinafter referred to as Resolution No. 730p). Fill out and submit the SZV-TD via the Internet Submit for free

The SZV-TD is drawn up separately for each employee with whom an employment contract has been concluded, including those who work part-time or remotely.

IMPORTANT

Is it necessary to submit a SZV-TD for the sole founder director if an employment contract has not been concluded with him? No no need. This opinion was expressed by representatives of the Ministry of Labor in a letter dated March 24, 2020 No. 14-2/B-293 (see “The Ministry of Labor reported whether it is necessary to submit a SZV-TD for the director - the sole founder”).

According to Article 11 of Federal Law No. 27-FZ dated 01.04.96 (hereinafter referred to as Law No. 27-FZ), this form does not always need to be submitted, but only if the following events occurred:

recruitment;
transfer to another permanent job;
dismissal;
Submission by the employee of an application to choose the form of the work book: paper or electronic.

Prepare all documents for the transition to electronic work books

Resolution No. 730p added to the list of activities that require reflection in the SZV-TD. The list also included: renaming the employer; assigning a new profession, specialty or qualification to an employee; injunction to engage in certain activities (hold a particular position).

It is logical to assume that personnel events from the additional list are not an independent reason for drawing up a report, because Law No. 27-FZ says nothing about them. And only in the case when the employer submits information in connection with the main list (hiring, dismissal, transfer or filing an application for a work book form), then he must indicate an additional event (for example, renaming the employer) in a separate line.

This conclusion was confirmed by specialists from the Ministry of Labor. In letter dated 03/05/20 No. 14-0/10/B-1703, officials explained: if the court prohibited a person from holding a certain position, information about this must be included in the SZV-TD. But not immediately, but only upon the dismissal of the specified employee (see “The court deprived the employee of the right to hold a certain position: when do you need to submit the SZV-TD?”).

What does the SZV-TD form look like?

The header of the SZV-TD reflects:

registration data for the organization (registration number in the Pension Fund of Russia, name, INN, KPP)
information about the employee (full name, date of birth, SNILS).
information about the reporting period (codes from 1 to 12).
date of submission of the Application to continue maintaining the work record book and/or the Application to provide information on labor activity . To be completed by the employer to whom the corresponding application was submitted.

The tabular part is filled out by type of event, each of which is assigned its own code:

1 - hiring;
2 - translation;
3 - renaming the employer;
4 - establishment (assignment) of a profession, specialty or other qualification;
5 - dismissal;
6 - prohibition to hold a position (type of activity)

It also states here:

Date of admission, transfer, dismissal
Position, profession, specialty, qualification, structural unit - filled in accordance with the staffing table

If, in accordance with Federal laws, the performance of work in positions (specialties, professions) is associated with the provision of benefits or the presence of restrictions, then the names of these positions (specialties, professions) must comply with the names and requirements provided for in the relevant qualification reference books, the provisions of professional standards or job registers.

Function code (if available) - will be filled in from January 1, 2021.
Article, clause of the Labor Code of the Russian Federation, federal law, reasons for dismissal.
Information on the supporting documents (name, number and date of the document).

Rules for filling out form fields

Information about the policyholder
Registration number in the Pension Fund of Russia		Employer number, consisting of 12 digits in the format ХХХ-ХХХ-ХХХХХХ.
Employer (name)		Name: organizations in accordance with the statutory documents (allowed in Latin transcription); separate division; branches of a foreign company operating in the Russian Federation. Last name, first name, patronymic (if available): IP: lawyer; a notary engaged in private practice; heads of a peasant (farm) enterprise.
TIN		Must match the TIN in the policyholder's card.
checkpoint		9-digit checkpoint assigned at the place of registration: organization (if the form is submitted by the parent company); separate unit (if the form is submitted by the OP). Must correspond to the checkpoint in the policyholder's card.
Information about the registered person Must correspond to the data reflected in the ADI-REG document (see “The form of the document that replaced the SNILS plastic card has been approved”
Last name (required)		Indicated in Russian in the nominative case. Abbreviations and substitutions with initials are not permitted.
Name (required)
Middle name (if available)
Date of Birth		Day, month and year of birth. The year is indicated by a 4-digit integer.
SNILS		Insurance number of the individual personal account of the insured person, consisting of 11 digits in the format ХХХ-ХХХ-ХХХ-ХХ or ХХХ-ХХХ-ХХХХХ
Information on choosing the form of a work book: paper or electronic (see “The law on the transition to electronic work books has been adopted”)
An application has been submitted to continue maintaining the work record book or An application for the provision of information on labor activity has been submitted Read also: How to compile a list of jobs for carrying out SOUT?		To be completed by the employer to whom the corresponding application was submitted. In the “Date of Submission” field, enter the date in the format DD.MM.YYYY (for example, 02/17/2020). An “X” sign is placed in the “Cancellation Sign” field; it is filled in only when previously submitted information is canceled.
Information about the reporting period According to clause 2.4 of the Procedure for filling out the SZV-TD form, this section is completed when submitting the SZV-TD form on a monthly basis. However, it does not say what is meant by “monthly presentation.” Probably, reports submitted in connection with a personnel event (dismissal, transfer, etc.) are considered monthly. And not monthly - reports filed as of January 1, 2020. We hope that this issue will be clarified by officials in the near future.
Reporting period: _____month _____year		The month is indicated in MM format, the year in YYYY format.
Information about the registered person’s work activity
No.		The serial number of the personnel event within this SZV-TD form.
Date (month, day, year) of admission, transfer, dismissal		Date of the personnel event in the format DD.MM.YYYY.
Information about admission, transfer, dismissal		The following values: RECEPTION - when applying for a job (service); TRANSFER - when transferring to another job; RENAME - changing the name of the policyholder (i.e. employer); ESTABLISHMENT (ASSIGNMENT) - when establishing (assigning) to an employee a second and subsequent profession, specialty or other qualification; DISMISSAL - upon dismissal from work; PROHIBITION TO HOLD A POST (TYPE OF ACTIVITY) - if there is a court decision to deprive the right to hold certain positions or engage in certain activities.
Name	Labor function (position, profession, specialty, qualification, specific type of assigned work), structural unit	To be completed in accordance with the staffing schedule. If the law establishes benefits or restrictions for certain positions (professions, etc.), then it is filled out in accordance with qualification reference books, professional standards or job registers. The structural unit is indicated if the employment contract contains a condition on working in a specific unit. For state or municipal employees, a code is noted according to the register of positions. When establishing (assigning) a second and subsequent profession, the rank, class, category, etc. are indicated. If the court makes a decision to deprive a citizen of the right to hold certain positions or engage in certain activities, a record is made about on what basis, for what period and what position cannot be held.
	Function code (if available)	Filled out from January 2021. A code consisting of 7 alphanumeric characters in the format ХХ.ХХХ-Х-Х, where: the first 5 digits separated by a dot are the code for the type of professional activity (section I of the professional standard), containing a generalized labor function (section III of the professional standard); the last 2 alphanumeric characters (Section II of the professional standard) are the alphabetic character of the generalized labor function code and the digital character are the qualification level.
	Reasons for dismissal, paragraph, part of the article, article of the Labor Code of the Russian Federation, federal law	The reason for termination of the employment contract in accordance with the Labor Code of the Russian Federation or other law. Any reductions are not allowed.
Base	Title of the document	Data of the document (order, instruction, decision, etc.) confirming the registration, change or termination of the employment relationship: admission, transfer, dismissal, etc.
	date	Day, month, year in DD.MM.YYYY format.
	Document Number	Indicated without the “No” sign.
Sign of cancellation of recording information about admission, transfer, dismissal		To be completed only if previously submitted information is canceled. An "X" is placed.

Implementation of the SZV-TD form in ZUP 3

The SZV-TD form is implemented in ZUP 3.1.10.305 and 3.1.12.113 .
For information on the implementation of the form in other 1C programs, see Monitor of the implementation of legislative changes in 1C programs.

The SZV-TD form is implemented in the form of the document Information on the work activities of SZV-TD employees .

The document can be entered from the new journal Electronic work books (Personnel - See also - Electronic work books or Reporting, certificates - Electronic work books) or from the 1C-Reporting .

The data in the document is filled in automatically by clicking the Fill :

The document should include employees of the organization for whom hiring, transfer or dismissal were registered in the reporting month. Since the program document Personnel transfer records events such as, for example, an increase in an employee’s tariff rate or a change in schedule, which should not be reflected in the employee’s work book, a special checkbox was implemented Hiring , Personnel transfer and Dismissal Reflect in the work book , and personnel changes marked with this checkbox are included in the SZV-TD form:

Starting with the releases of ZUP 3.1.10.348 or 3.1.13.120, personnel events can also be registered with a special document Registration of labor activity (Personnel - Electronic work books - Registration of labor activity).

For more information about the document Registration of Labor Activities , see the Document “Registration of Labor Activities” in ZUP 3.1

In the SZV-TD form, in addition to the actual information about the personnel event, it is also necessary to reflect information on applications submitted by employees: about continuing to maintain a work book and / or about providing information about work activity (switching to an electronic work book). If these applications are registered in the program, then information on them will be “pulled up” in SZV-TD automatically.

How to register employee applications for choosing a method of maintaining a work record book - see the publication Notifications about the transition to electronic work records (ETK) and filling out applications for choosing a method for maintaining a work record book in 1C programs

Responsibility for undelivered SZV-TD

According to Article 17 of Law No. 27-FZ, failure to submit within the prescribed period or submission of incomplete and (or) unreliable information about labor activity entails administrative liability for violation of labor legislation. The policyholder or his official will be involved in it.

For officials, a fine is set - from 300 to 500 rubles. (Part 2 of Article 15.33.2 of the Code of Administrative Offenses of the Russian Federation; see “Employers will begin to be fined for late submission of SZV-TD”).

In addition, inspectors have the right to impose a sanction on the policyholder on the basis of Part 1 of Article 5.27 of the Administrative Code. Then the fine for the organization will be from 30,000 to 50,000 rubles; for individual entrepreneurs - from 1,000 to 5,000 rubles.

Information about the labor function code

One of the fields of the SZV-TD form is the Function Code (if available) . According to the filling rules, this field must be filled out from January 1, 2021 . if available .

In the Code field of the function being performed (if available), indicate the corresponding code, consisting of seven alphanumeric characters in the format “ХХ.ХХХ-Х-Х”, where:

the first five digital characters, separated by a dot, are the code for the name of the type of professional activity (Section I of the professional standard), containing a generalized labor function, which includes the work performed by the employee by position (profession), specialty (Section III of the professional standard);
the last two alphanumeric characters (Section II of the professional standard) are the letter character of the generalized labor function code and the digital character - the level of qualification to which this generalized labor function belongs.

Codes of professional activity and labor function are prescribed in professional standards. The list of approved professional standards can be found on the Ministry of Labor website:
Register of professional standards

To automate the filling of this code, accounting of labor functions was implemented in the ZUP 3 program.

Firstly, a special reference book Labor functions . For the elements of this directory, you can set the name and professional activity code :

The professional activity code can be entered manually; loading from classifiers is not yet provided.

Secondly, the indication of the labor function in the staffing table and for positions has been implemented:

in the staffing position, the labor function is indicated on the tab Additionally:
The job function should be indicated in the position if staffing is disabled in the program:

Next, the completed information about the labor function from the staffing table or position will be pulled up in personnel documents in the Labor function (if necessary, the value in the field can be reselected):

For more details, see - WHAT THEY ARE FOR AND HOW THE FIELDS “JOB FUNCTION” AND “PROFESSIONAL ACTIVITY CODE” ARE FILLED IN IN HR DOCUMENTS

Indication of the reason for dismissal

If the SZV-TD form is filled out upon the dismissal of an employee, then the reason for dismissal must be indicated in the form:

According to the filling rules, the reason for termination of the employment contract must be indicated without any abbreviations in accordance with the provisions of the Labor Code of the Russian Federation or other federal law and an indication of the subparagraph, paragraph, part of the article of the Labor Code of the Russian Federation or other federal law that is the basis for dismissal.

Please note that in the paper SZV-TD there is only one column for the reason for dismissal, but in the electronic format there are two columns: separately the basis for dismissal, and separately - the reason:

In the ZUP 3 program, the reasons for dismissal and grounds are combined in the directory Grounds for dismissal the SZV-TD document indicates an element of this directory:

In this case, uploading into electronic format occurs in separate fields of the file indicating the reason for dismissal and the name of the regulatory document, as well as specific subparagraphs, clauses, articles and parts of the Labor Code of the Russian Federation, according to the approved filling formats:

In ZUP 3, detailed information on the numbers of subparagraphs, clauses, articles, parts of the Labor Code of the Russian Federation is stored in special details of the directory Grounds for dismissal (Settings - Classifiers - Grounds for dismissal):

The text of the basis from the directory is displayed in the file in the details Reason for dismissal :

The breakdown of subparagraphs, paragraphs, articles and parts of the Labor Code of the Russian Federation is reflected in the block with the grounds for dismissal:

Information about the base document

When reflecting personnel events (hires, transfers, dismissals, etc.) in the SZV-TD , the details of the basis document (order, instruction) with which this event was formalized are indicated.

According to the rules for filling out the SZV-TD form, the following information must be indicated on the basis document:

in the Document Name - the name of the document confirming the registration (termination) of the employment relationship (hiring, transfer, suspension, dismissal, etc.). The name of the document may include: order (instructions), decision or other document of the policyholder;
in the Date - the date of the document;
in the Document number - the number of the order (instruction) or other document without indicating the “N” sign.

At the same time, more details are provided in electronic form for the base document; in addition to those listed above, there is also the Series , for which there is no separate column in printed form:

Therefore, in the SZV-TD there are 4 columns for the details of the basis document, including the series:

Since the basis document for personnel events can be not only an order, but also a directive, a decision of the founders, etc., to support the storage of various names of documents in ZUP 3, a special field has been added to personnel documents - Document name :

If you do not fill it out, then in the SZV-TD this document will be presented as an “order”. And if you indicate a special name, for example, “order”, then this name will be indicated in the SZV-TD .

Frequently used document names can be added to a special list for later selection in personnel documents:

Hiring , Personnel transfer , Dismissal as Document Date in the SZV-TD form :

Before ZUP 3.1.13.188 and 3.1.10.416, the document number was taken from the Personnel document number

Starting with ZUP 3.1.13.188 and 3.1.10.416, the numbering of the “electronic” personnel document and the printed order is separated. In SZV-TD the number corresponds to the number of the printed order. Accordingly, in these releases, the Additional settings for reflecting personnel numbers in a personnel document in SZV-TD do not play a role.

More details - THE NUMBERING OF THE “ELECTRONIC” HR DOCUMENT AND PRINTED ORDERS IS SEPARATED (ZUP 3.1.13.188 AND 3.1.10.416).

If the information base up to ZUP 3.1.13.188 and 3.1.10.416 uses document number prefixes, then the output of the number depends on the parameters set in the Additional settings (Settings - Additional settings), according to the output of the prefixes:

If the Delete organization prefixes in information security from personnel order numbers , then both when printing personnel documents and when filling out information in SZV-TD the prefixes will not be filled in:

How to rename an employer

It is necessary to create a separate line in the SZV-TD form, filling it out as shown in Table 2.

Field		What to indicate
Date (day, month, year) of admission, transfer, dismissal		The date from which the name of the policyholder changed, in the format DD.MM.YYYY.
Labor function (position, profession, specialty, qualification, specific type of assigned work), structural unit		Information that the previous name has been changed to a new name since the specified date. Example: Elara Plus LLC has been renamed Elara Minus LLC since January 28, 2020.
Base	Title of the document	Details of orders (instructions), other decisions or documents confirming the change in the name of the policyholder.
	date
	Document Number

Information on the staffing status of employees as of 01/01/2020

In accordance with the rules for filling out the SZV-TD, when submitting information about an employee for the first time, it is necessary, in addition to the events with which the submission of the report is related, to indicate information about his personnel status as of January 1, 2021. That is. The last personnel event that occurred on the eve of January 1, 2021 should be shown.

In order for SZV-TD to reflect information about the employee’s personnel status as of January 1, 2021, you can use one of the options for registering these events:

Option 1 : in the last personnel document ( Hiring or Personnel Transfer ), registered on the eve of January 1, 2021, check the Reflect in the work book .

Option 2 : fill out the document Registration of work activity by team Data until 2021 and, if necessary, edit the “historical” information

For more information on registering “historical” information using the document Registration of Labor Activities , see the Document “Registration of Labor Activities” in ZUP 3.1

Checking SZV-TD

To check the SZV-TD, you should use the PFR - PD software program:

You can download it from the link - https://www.pfrf.ru/strahovatelyam/for_employers/software/

After installing the PD software, to launch a check from 1C with third-party programs, click the Check – Check upload button in SZV-TD .

In the form that opens, click on the link Setting up programs . You will need to indicate the path where the PD software program was installed.

In the future, when you click the Check – Check upload button, the uploaded files will be checked using SZV-TD a third-party program.

Correction of data based on submitted reports

Filling out corrective or canceling information on the SZV-TD was automated in the ZUP 3.1 program, starting with versions 3.1.10.348 and 3.1.13.120 . Therefore, starting from these versions, the actions described below do not need to be performed.
For more details, see - SZV-TD: ADJUSTMENT OR CANCELLATION OF INFORMATION ABOUT EMPLOYMENT ACTIVITY IN 1C: ZUP 3 BY EXAMPLES

If it is necessary to cancel information previously submitted for an employee, then a new form SZV-TD , where the columns of the tabular part are filled in with the original data and in the column Sign of cancellation of the entry of information about admission, transfer, dismissal, “ X ” is entered.

If it is necessary to correct previously submitted information, then in the new SZV-TD you will need to fill out two lines:

in the first - indicate the initial data and in the column Sign of cancellation of the entry of information about admission, transfer, dismissal, set the sign “ X ”;
in the second - enter new correct data.

If you only need to adjust the date of submission of the Application to continue maintaining the work record and/or the Application to provide information on labor activity , then in the new SZV-TD report for this employee you will simply need to indicate a new date. If there is a need to cancel information about the date of filing the application, then the previously specified date is entered SZV-TD X sign is entered Cancellation Attribute .

How to make adjustments and cancellations

Information about choosing a work record form

The report contains a field for the date on which the application for the form of work record book chosen by the employee was submitted. If the date is entered incorrectly and needs to be corrected, you should submit another SZV-TD form for this employee to the Pension Fund. The repeated report must reflect the correct date. Please note that you do not need to cancel the original report.

If you need to cancel previously submitted information about choosing the form of the work book, you should proceed as follows. Submit a repeated SZV-TD, indicate in it the same date as in the original report, but put an “X” in the “Cancellation Sign” field.

Information about admission, transfer, dismissal

To cancel the previously submitted SZV-TD form, you must submit another report. All fields in it are filled in exactly the same way as in the original report, but with one addition: in the column “Indication of cancellation of recording information about admission, transfer, dismissal” an “X” is placed.

To correct previously submitted information about work activity, you need to fill out a SZV-TD report with two lines:

the first line is the same as in the original form, but in the column “Indication of cancellation of recording information about admission, transfer, dismissal” there is an “X” sign;
the second line is with the correct data.

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