Storage periods for personnel orders. Rules for recording and storing personnel documents

It is important for every employer to know about the retention periods for personnel orders. After all, the safety of documentation is a responsibility that every company takes upon itself. It should not only collect information on personnel, but also ensure its storage. And without fail. But not everyone knows what this documentation means. And even more so, many do not understand the principles of storing and recording orders for personnel. Full details regarding these issues are provided below. They will help you understand how much and how exactly information about employees is stored, as well as other documents that can be classified as personnel documentation.

Storage period for the application log of the emergency dispatch service of the management company

According to paragraph 17 of the Rules for the implementation of activities for the management of apartment buildings (approved by Decree of the Government of the Russian Federation of May 15, 2021 N 416), the emergency dispatch service is obliged to ensure the storage of the specified log in the premises occupied by this service and familiarization at the request of the owners and users of premises in apartment buildings , in respect of which this service provides emergency dispatch services, with entries made in the application log. However, there is no specific storage period for such applications. In any case, it makes sense to do this within a period sufficient to provide information upon request in the event of controversial situations, in particular, during the limitation period.

17. The emergency dispatch service receives and fulfills requests from owners and users of premises in apartment buildings. Applications are accepted by direct contact with the emergency dispatch service, including by telephone, as well as by direct communication via intercoms installed in the entrances of apartment buildings and elevator cabins, or other possible means of communication.

Not by personnel

Now it is clear which documents are considered long-term. The only thing is that the order to hire an employee is a document that relates to personnel. But there is a small exception to the rule. It should be remembered.

What are we talking about? Not all employment orders together with an employment contract are personnel orders. Similar papers have an exception. There are so-called orders for core activities. Some of the above include:

• An employment contract with the corresponding order.
• Changes to the employment agreement (transfer to another position, for example).
• Documents regarding the dismissal of personnel.

It should be noted that for the main activity, these securities will be considered only in relation to individuals. Usually these are company managers, as well as accountants, supervisors, and deputies. These personnel are often prescribed in the company's charter. This rule should be remembered if the employer wants to know what the storage periods for orders for personnel are. Not all documents fall into this category.

Operational log storage period

These Guidelines establish the requirements that should be followed when determining the composition, forms and procedure for maintaining operational documentation at the workplaces of the automated process control system shop of TAI thermal power plants. The list of operational documents of the TAI automated process control system workshop is given in Appendix 1; Sample forms of operational documents are in Appendix 2; the procedure for making changes and revising operational documents is in Appendix 3; the procedure for registration of technical maintenance and overhaul of process control systems is in Appendix 4; maintaining operational documentation using automated control systems in the TAI automated process control system workshop - in Appendix 5; an explanation of the terms used is in Appendix 6; the list of regulatory documents referred to in these Guidelines is in Appendix 7. Appendix 1 contains a list of operational documentation that must be maintained by the staff of the TAI Automated Process Control System workshop, indicating the location of the documents, the persons responsible for their maintenance, the terms of revision and storage documents. Depending on local conditions, the scope of the specified documentation may be changed by decision of the technical manager of the power plant or JSC-energo. In their activities, the workshop personnel also use operational documents developed during the design of the automated process control system and its parts, operational program documents from the detailed design and operational documents supplied by manufacturers of technical equipment. The completeness of this type of operational documents, the procedure for recording, storing and making changes to them are established by state standards and other inter-industry regulatory documents. When implementing an automated control system for production activities of an automated control system in a TAI workshop, a significant part of the technical and organizational documentation is transferred to electronic copies, thereby reducing the circulation of documents on hard media and facilitating the development, use and storage of data banks, lists, graphs, reports, etc. The log records the acceptance and delivery of shifts by the staff on duty. The duty officers taking over the shift familiarize themselves with the entries made in the log since the end of their previous duty. The magazine pages are made according to the 11 GOST 2 format.

The person who carried out the repair notes the time of repair and signs. The number and location of defect and problem logs are the same as for operational logs. In the journal for recording work according to orders and orders of the form given in Table 1. The shelf life of the completed journal is 6 months after the last entry. The map of settings of technological protections and alarms is maintained in the form given in Table 1. The maps of settings must be on duty in the groups servicing the protection.

What documents about the certification results should be sent to the labor inspectorate?

The State Tax Inspectorate is a supervisory body, one of whose functions is to check the compliance of automated workplace work with state regulatory requirements in organizations.

The main result of the certification is a package of documents that is prepared by the certification commission. It is a factual confirmation that the automated workplace in the organization has been completed. But whether it is legal and according to the rules is something that the labor inspectorate is already finding out.

The employer is responsible for the contents of the documents, so he must carefully read each document that he receives upon completion of certification. After checking and approving the order to complete the automated workplace at the enterprise, the employer is obliged to submit the following documents to the State Transport Inspectorate: a summary statement of the certification results and information about the certifying organization . Documents are provided within 10 days from the date of issuance of the order to complete the automated workplace at the enterprise. The summary statement of results records the number of jobs for each class of labor according to the main indicators. Information about certifying organizations contains complete information about their activities (number in the register of accredited organizations providing services in the field of labor protection, full name, legal and actual address, accreditation of the certification laboratory, information about the employees of the testing laboratory, information about the verified instruments used).

The labor inspector conducts their analysis on the basis of Order of Rostrud dated August 31, 2011 No. 193 . If completed incorrectly, the documents are sent to the employer for revision, indicating a specific deadline. After eliminating the deficiencies, the labor inspector conducts a documentary check of the information, analyzing the situation at the workplace. If the data is in doubt, the inspector has the right to organize an unscheduled on-site inspection of the organization that submitted the documents. If significant violations are detected, the certification is invalid and the employer must immediately re-conduct the automated workplace. In addition, the powers of the labor inspectorate include scheduled inspection of working conditions, which is carried out according to a schedule approved at the end of the calendar year.

In order to identify in advance all inconsistencies in the documents, as well as in the studies conducted, the employer can, before contacting the State Labor Inspectorate, send a complete package of documents for a state examination of working conditions. State examination is carried out by federal executive authorities and executive authorities of constituent entities of the Russian Federation. They analyze the presented data and make a conclusion on the quality of the automated workplace. If violations are identified, the authorities issue a decision on the basis of which he will have to eliminate the shortcomings in order to receive a positive conclusion.

Typical storage periods for dispatch documents

In some cases, it may be in execution at the department longer than established by the instructions. For example, when the papers relate to a long-term legal battle that the company is waging. If the storage of documents or the storage deadlines for cases are violated due to non-completion, they are transferred to the archive next time, in accordance with the established schedule.

Business papers involved in the document flow of an enterprise have different shelf life. The duration of storage depends on the importance of the content and is determined in accordance with archival legislation. Violation of copyright entails liability in accordance with the legislation of the Russian Federation. A good secretary and executive assistant does not look for document templates in search engines, but uses proven samples developed by experts.

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Long-term documents

Now is the time to look at each type of document previously listed. It has already been said that this will help to fully understand exactly how long to store documentation. But the accounting for all types of securities is the same. Therefore, the question usually does not cause difficulties. The storage period for personnel documents directly depends on the type of paper. The first is long-term storage orders. It is not difficult to guess that they will be taken into account by the employer and will remain for a long time. How much exactly? More on this a little later.

What can be attributed to this documentation? These are documents that describe the labor relationship between the employer and subordinates, and also indicate significant work factors. What can be attributed to them? This:

1. An employment contract with an order for employment.
2. Translation documents.
3. Orders establishing a certain salary for a particular position.
4. Certificates confirming awards or bonuses to employees.
5. Papers about business trips (long-term, foreign).
6. Personnel personnel files.
7. Questionnaires to be filled out during employment.
8. Orders of dismissal.

Operational log storage period

It is allowed to make the specified entry in the standard switching form signed by the person performing the operations and the person controlling the switching data; Operational personnel are not allowed to make changes or additions to the standard switching form if it corresponds to the diagram and specifications;

Operational diagrams and layout diagrams reflect all changes in the positions of switching devices, relay protection and automation devices, the location of portable grounding and the inclusion of grounding knives. When returning to duty, the personnel hand over to the shift an operational diagram of a layout diagram of the electrical installation, indicating on it the actual positions of switching devices, disconnected relay protection and automation devices, as well as grounding devices.

Dispatch department logs shelf life

Instructions on the procedure for admission into operation of new and reconstructed electrical installations [12], approved by the Deputy Minister of the Ministry of Fuel and Energy of the Russian Federation on June 30, 2021, which determines the procedure for admission into operation and connection to the networks of the energy supply organization of newly commissioned and reconstructed electrical installations (power installations) of energy supply organizations and energy consumers ;

The instructions on labor protection for workers servicing electrical equipment of electrical installations (clause 31) and on labor protection at workplaces (clause 28) must contain instructions on general safety requirements before starting work, during work and after its completion, as well as in emergency situations.

Is it necessary to familiarize the labor inspectorate with the results of workplace certification?

Sending the AWP results to the labor inspectorate is a mandatory condition for every employer, because the state labor inspectorate is the direct body exercising state supervision and control over compliance with the certification procedure. The State Tax Inspectorate makes a final decision on the legality of the actions taken by the employer and the certifying organization.

If the documents are not submitted on time to the GIT authorities, the certification in the organization is considered not completed. In addition, during inspections by government agencies, the employer will be subject to penalties in accordance with Art. 5.27 Code of Administrative Offenses of the Russian Federation. You can find out about the amounts, as well as other types of liability for violation of labor laws, in the material: “What fines and sanctions exist for automated workplaces?”

Storage periods for operational logs in electrical installations

The instructions determine the procedure for maintaining an operational journal and conducting operational negotiations. This instruction is intended for operational personnel and determines the procedure for maintaining an operational journal and conducting operational negotiations. The operational log is the main document of the duty personnel at all levels, in which records of an operational dispatch nature are drawn up to manage the operating mode of power equipment, changes in the state of power supply and electrical equipment, orders of senior technical personnel on permission to work and removal of equipment for repair, on the operation of protection devices and automation, about inspections carried out and identified violations in the operation of electrical equipment, about switchings performed to eliminate accidents and disturbances in the operation of electrical equipment, about work performed in the order of routine operation. On the last page, a record is made of the number of sheets laced and the signature of the person responsible for electrical equipment or his deputy is signed. Completed logs are stored for 3 years from the date of the last entry. Further, during the shift, the time, hours, minutes of each recorded message event, order, instruction, execution of operational switching, etc. is set.

Do maintenance on electric motors one at a time. The work must be carried out from 9.IV to the start of work. Reported to the power engineer I. Teplov. Responsible work manager: Likhovtsev L, L. V, foreman Anichkin M. IV, team member Vaskov V. There are no comments on the operation of electrical equipment, if any, what kind. Foreman Petrov P. Operational negotiations of the duty personnel are conducted through dispatch control means, which include telephone, radio relay, high-frequency and radio communication channels.

How can an organization apply the results obtained from workplace certification?

Employers ask this question when conducting certification. The opinion that they are necessary only for labor inspection bodies is erroneous.

The results of the certification work are drawn up in the form of a package of documents, which confirms the implementation of automated work in the organization and serves as further support during inspections by government bodies, in the event of accidents, and the elimination of labor disputes. For example, during inspections of sanitary and epidemiological services, the results are requested so that the inspector can familiarize himself with the general condition at each workplace and make his own verdict regarding the organization. In case of accidents, certification allows the employer to avoid criminal liability, because in any such situations the responsible person is guilty.

But mainly, the organization must apply the results to improve the situation in the workplace. Proposals for improvement are contained in the action plan for improving conditions. It prescribes effective measures, indicates the source of funding and the person responsible for implementation. The employer will have to implement all proposals into the production process and eliminate gross violations in the field of employee labor protection within five years from the date of certification and the start of subsequent certification.

The certification results can also be applied to the calculation of discounts and surcharges to insurance rates for compulsory social insurance against industrial accidents and occupational diseases. In accordance with Order of the Ministry of Labor and Social Protection of the Russian Federation No. 39n , the maximum amount of discounts is 40% based on the results of the policyholder’s activities for three years. The Social Insurance Fund (responsible for accrual) is provided with information about insured events, personal files of victims of insured events, mandatory medical examinations of employees, as well as certification. The decision on discounts is made by the Fund no later than September 1 of the current year. If an organization has a fatal accident during the financial year that was not the fault of third parties, the discount is refused.

At the expense of the Social Insurance Fund, the employer can also partially reimburse the costs of certification. The amount does not exceed 20% of the amount of insurance premiums. The main condition is the provision of documents confirming expenses.

Labor productivity is high where a favorable psychological climate is built, and this, in turn, requires proper working conditions.

Storage periods for Ads Housing and Public Utilities application logs

The storage period for operational dispatch logs is established by regional legislation. But in most regions, a three-year retention period is established from the date of the last entry. Consultations by phone, email. mail, clarifications and additions in personal messages - paid E-mail: tel. 8-904-74-003-03

According to Art. 17 of the Federal Law of 12/29/2021 255-FZ as amended by Law 343-FZ, disability benefits, maternity benefits, child care benefits up to 1.5 years old are calculated based on the average earnings of the insured person, calculated for the two calendar years preceding the year of leave. for pregnancy and childbirth, regardless of the time of his continuous work with this employer. (as amended by Federal Law dated June 30, 2021 90-FZ) (see text in the previous edition) Unemployment benefits are paid to citizens who are employed by disabled people and other noteworthy circumstances. Attach to the claim a corresponding order for transfer to another university. In accordance with paragraph 2 of Art. 14 of the Federal Law of December 17, 2021 173-FZ “On Labor Pensions in the Russian Federation” (as amended on July 25, December 17, 2021, April 30, December 29, 30, 2021, November 29, 2021, October 24, 2021 g, February 14, July 27, 2021 3-5-05 1 On the legal status of foreign citizens in the Russian Federation - social guarantees). In this case, additional guarantees of the right to drive vehicles are made only after the submission of additional documents presented in the form of an electronic document signed with an electronic signature (if available). 5. The consumer does not have a cash or toxic direction in accordance with federal laws and other regulatory legal acts of the Russian Federation. Federation, work of an exclusively temporary nature is allowed, with persons entering work in organizations located in the regions of the Far North and equivalent areas, 2) who entered service in the internal affairs bodies and were awarded diplomas of the President of the Russian Federation (hereinafter referred to as the resolution of the Government of the Russian Federation dated February 15, 2021 115). In the Russian Federation, the period of temporary stay of a foreign citizen in the Russian Federation is determined by the head of the federal executive body in which the employees serve, provided that the employee is subject to compulsory social insurance in case of temporary disability and in connection with maternity, and members of housing cooperatives in the case of registration certificate and having an insurance experience of at least 20 years for men and 20 years for women or a higher set of social services, a plot of land is provided in accordance with this part for a period of one to five years with deprivation of the right to occupy certain positions or engage in certain activities for a period of up to two years. 3. Lost force as of January 1, 2021. — Federal Law of November 21, 2021 329-FZ. (see the text in the previous edition) 4. When moved by the body of inquiry, the body monitoring the payment of insurance premiums or on the page of the house on the territory of the Russian Federation in the Ministry of Defense of the Russian Federation (Part 1 of Article 12 of the Federal Law on Veterans dated 07/06/2021-KZ) 4. According to Art. 4 of the Law of the Russian Federation “On Veterans”, Article 9. of the Law or in the part provided for in part one of Article 17 of the Federal Law “On the social protection of citizens exposed to radiation as a result of the disaster at the Chernobyl Nuclear Power Plant” (approved by Decree of the Government of the Russian Federation of December 21, 2021 1382 ) Order of the Prosecutor General's Office of Russia dated 09/05/2021 941 » On the practice of courts considering disputes related to the application of legislation on the procedure for recognizing them as needing residential premises provided under social tenancy agreements. In case of temporary absence of the consumer in the residential premises, either another document on the right to real estate and transactions with it may be issued, 3) non-compliance with the requirements of international treaties of the Russian Federation and regulatory legal acts of the Russian Federation concluded in accordance with paragraph 4 of part 2 of this article, or a fee , waybill, or immediately before applying to the authorities carrying out state registration of legal entities and individual entrepreneurs or in the manner established by this Federal Law, made at the expense of the federal budget in the amount of 1000 rubles, 2) taking into account income and the amount of utility bills service for production, technical and supplies of civil servants, as well as to engage in kind in accordance with the norms of the legislation on taxes and fees, a gas supplier with a request to take measures to reduce the number or staff of employees of the organization entering work (when performing work, providing services) and in the same volume, approved in the manner established by the Government of the Russian Federation. At the same time, at the expense of employers’ funds to networks and related to the need to transfer funds from account 2.

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Short term storage

Next, you need to figure out what can be classified as short-term storage papers. Of course, some kind of accounting of orders for personnel in this situation will be made. But after a short period of time, such documents will be destroyed. What can be classified into this category? Short-term storage documents are orders that promptly regulate an employee’s performance of a particular work activity. That is, these are not such serious documents as resignation papers or an employment contract. More specifically, we can highlight:

1. Leave orders.
2. Directions for short business trips.
3. Documents indicating various disciplinary actions.
4. Orders on sending personnel to training or advanced training courses.

But that is not all. The rules for storing studied documents have many features and nuances. In addition to the options already discussed, we can distinguish between temporary and permanent storage. These cases do not occur too often.

Storage periods for operational logs in the energy sector

When making entries in the operational journal, it is recommended to observe the following rules: entries are made in chronological order only in blue, purple or black ink or paste and must be clear, clear, without blots or erasures. In case of an error, the incorrect entry is placed in brackets and crossed out with a thin line (so that it can be read), and the correct entry is made next to it. When a missing record is detected, it is executed in the free space and the time when the recorded event occurred is set.

The filled coolant of the NSS, NSB is deposited in the technical department, and the filled coolant of the OP of the workshop (department) is stored in the workshops (departments) for a year, after which it is handed over to the AS archive. The coolant storage period is the entire period of operation of the NPP. The log of requests for decommissioning of equipment under the control of the power system dispatcher must be kept at work. place of the NSS, shop requests - from the NSS (if there is no structure of the NSS - from the NSS). Permission for withdrawal and repair is issued by the GIS or his deputy for operation. The plant must have lists of equipment that is displayed through the “Logbook of requests ....”, located on slave.

The need to keep a log of working hours of employees in the company

The working time log will relate to the internal documents of the organization and is part of its office work, which means that its maintenance must be formalized accordingly. First of all, it is necessary to develop a journal form and approve it by order.

• Full name of the employee;
• Job title and structural unit;
• Time of appearance at work;
• Time to leave work;
• Number of hours worked;
• Coming to the workplace on weekends and holidays, engaging in overtime work;
• The reason for attracting employees to work above established standards;
• Signature of the employee and the person in charge confirming the accuracy of the information.

Why do you need a T-2 card?

The main purpose of T-2 is to collect information about the employee that is important for personnel records. As soon as a person gets a new job, the HR manager immediately creates such a document. It is presented in T-2 form in the form of 10 sections:

1. General information. Personal data, education, current profession, employment contract number, length of service.
2. Information about military registration.
3. Reception and transfers to work (within this organization), indicating the reasons for such changes and tariff rates.
4. Certification (if necessary).
5. Advanced training (if completed).
6. Professional retraining (if completed).
7. Documented awards and incentives.
8. Vacations (types, periods, dates).
9. Social benefits (if eligible for them).
10. Additional information.

The first two sections can be filled out immediately - based on the documents provided by the new employee. Sometimes you can immediately enter data into the fifth and sixth sections if the applicant has certificates and diplomas at the time of employment.

The personnel officer fills out all other columns as necessary. The final entry - about dismissal - is made on the last working day.

Instructions: fill out the travel log book

Most organizations use vehicles. But the operation of transport is associated with significant costs, and it is important to control them. The main document confirming the expenses and movement of the car is the waybill. This is a primary document that reflects detailed information about the route, cargo, passengers, driver and vehicle. They should be kept in a special journal.

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Step 2. Fill out the tabular part. We write down the voucher number and date of issue. We indicate your full name. (completely) the driver and his personnel number. We put the garage number of the car. In the note we indicate the destination and other information.

How are the results of workplace certification used?

The results of the conducted automated work are evidence of an objective assessment of working conditions in the organization. Certification was introduced to monitor working conditions and optimize them. You can see all the shortcomings and shortcomings in the organization of the labor process in the workplace using the results obtained - a comprehensive assessment of workplaces. On their basis, rationalization measures are developed and implemented - bringing working conditions into compliance with state regulatory requirements for labor protection.

The result of the certification also influences the further assignment of benefits and compensation to employees whose workplace conditions were found to be harmful or dangerous. Compensations are assigned in the form of reduced working hours, additional leave, additional cash payments, the provision of dairy food products, and the provision of annual treatment in dispensaries and sanatoriums. In unsatisfactory conditions, the employer must provide an annual free medical examination so that the doctor can monitor trends in deteriorating health and prevent further development of occupational diseases.

The results are also used by the employer to justify planning and financing of measures to improve working conditions . Based on them, he can receive discounts and allowances for insurance premiums against accidents and occupational diseases in the organization from the Social Insurance Fund .

The results must be submitted to the state labor inspectorate of the constituent entity of the Russian Federation in the form of a summary statement of the results of the automated workplace and information about the certifying organization. The labor inspector also uses these results to analyze the situation and the compliance of the certification process based on legal requirements.

SIRIUS SCADA system event server

• monitoring and diagnostics of the log database - the SCADA system allows maintaining up to 8 logs
• recording changes in dispatcher parameters and actions in dispatch logs
• deleting logs after a specified time
• viewing the log, filtering and searching for records for a certain period of time.

• displaying the contents of log databases in a viewing window
• selection of instant text messages by type
• selection of operational text messages using a line filter
• selection of instant text messages by date and time
• selection of operational text messages by parameter (from the parameter window on the mnemonic diagram)
• Printing a selected portion of the log contents to a report printer

What is the procedure for filling out the travel log book?

Many organizations encounter certain difficulties when filling out a travel log. For the convenience of readers, we have prepared a sample of filling out the travel log, which you can download by clicking on the link.

1. A title page on which the name of the organization or individual entrepreneur, OKPO code, as well as the period for which the journal is filled out is written.
2. The tabular part, which indicates:

• waybill number and date of issue;
• driver details and personnel number;
• car garage number;
• signatures of the persons responsible for maintaining the log: the driver - on receipt of the waybill;
• dispatcher (employee performing his functions) - about receiving documents from the driver;
• accountant - about checking and accepting the waybill for accounting.

Destruction of documents

Remember! Without an examination of the value of documents, destruction is simply impossible. As mentioned above, a special expert commission is being created for this purpose.

Who needs to be included in the expert commission for a full verification of documents to occur:

• Chief accountant of the enterprise.
• Archivist.
• Representative of the enterprise management.
• A person who represents the legal service of an enterprise.
• A person representing the employee service of an enterprise.
• Business papers officer or company secretary.

Dispatch department logs shelf life

ensure the establishment and maintenance of radio communications with departments of units working at the scene of a fire (call) in the area (subarea) of the unit's exit, including by the increased number (rank) of the fire, enter the received information into the log of the unit's communication point and transmit it to garrison officials;

When receiving a command to send the “CLEAR END” signal, two short signals are given. The personnel of the GDZS units of the changing guard must remove the assigned PPE from the PA, and the intervening personnel must place them in the combat crew. From this moment on, the changed guard is considered free from duty.

Dispatcher's shift log

The shift dispatcher carries out operational management and reports to the senior dispatcher, is assigned to work and dismissed by order of the director of the enterprise. During the shift, the dispatcher gives tasks and instructions to drivers and writes them down in the log. The dispatcher's shift log has the following columns: 1. Date 2. Validator No. 3-4. Passed - full name (driver) - Personnel number 5. Signature 6. Accepted full name. dispatcher 7. Signature 8. Replacement route number, exit number, personnel number of the ASKP technician

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How to fill out a travel log

At the legislative level, every organization that uses vehicles to conduct business or production is required to keep a log of waybills. They must be filled out according to the standard in accordance with Form No. 8. This document is considered the primary documentation, which actually confirms the costs of fuel and lubricants, allows you to plan costs and reduce tax payments. In addition, a ledger is required for driver accruals.

If you are not involved in paid transportation and, for example, you pick up goods from the seller with your own transport, then you are not required to keep a log. However, it is worth recognizing that the journal is convenient for internal control over the movement of sheets. You can always determine to whom and which waybill was issued, and whether it was submitted to the accounting department on time. This is important for the timely calculation and accounting of fuel and lubricant costs, in particular in 2021.

What documents are used to document the results of workplace certification?

In accordance with the procedure regulating the implementation of automated work, Order of the Ministry of Health and Social Development of the Russian Federation No. 342n dated April 26, 2011 (Order - ed.), the results of the work performed are documented in the form of a package of documents, which is an actual confirmation of working conditions in the organization.

In accordance with paragraph 44 of the Order, the result is approved by the certification report and contains the following documents:

• an order to conduct certification of workplaces based on working conditions at the enterprise;
• schedule for certification work;
• list of jobs;
• workplace certification cards (Map - ed.);
• summary statement of automated workplace results;
• summary table of classes of working conditions;
• action plan to improve and improve working conditions;
• information about the certifying organization;
• minutes of the meeting of the certification commission based on the results of the automated workplace on working conditions;
• conclusion based on the results of the state examination of working conditions (if any);
• instructions from officials regarding identified violations (if any), the final protocol of the meeting of the certification commission based on the results of certification;
• order to complete the certification and approval of the report.

The documents are prepared by the certification commission, after which it sends them to the employer for review. He, in turn, must familiarize himself with them within 10 working days, familiarize, if he agrees with the report, workers with an automated workplace card, which contains information about working conditions at their workplaces, about the required compensations and benefits (if they are established in during the inspection). After this, the employer issues an order to complete certification in the organization and sends a summary statement of the results of the automated workplace and information about the certifying organization to the State Labor Inspectorate (GIT - ed.) within 10 calendar days from the date of issuance of the order.

Over the next five years from the date of completion of certification, a package of documents may be requested by government agencies to check working conditions, in the event of accidents or controversial situations with employees.

CONTROL SYSTEMS: ELECTRONIC CONTROL ROOM

Applications are created in the program both automatically (if a phone call is received, or if a resident sends an application through a website or mobile application) and manually (if a resident directly contacts the ADS)

Easily generate any logs for any time

. Print, lace, number and seal with the emergency dispatch service seal. The register of residents' requests is included in the technical documentation for long-term storage. In case of disposal of the house from management, refusal to transfer technical documentation to the MKD within 3 days is a gross violation of licensing requirements.

Archives

Regardless of what kind of personnel orders we are talking about, each company provides for archival storage of documents. This is the most common form of paper accounting. And everyone. Not necessarily in terms of personnel. All data is sent to archives after they are no longer needed. Or those that have already been completed. For example, personal files of employees. Once the dismissal order is signed and the case is closed, it must be sent to the archives for storage for a specified period. There are several types of data sorting, but more on them later.

To begin with, it should be noted that archives can be presented in paper form (required), as well as electronic. Regardless of this, the company chooses the principles for systematizing stored information. Archival data has an inventory. It provides a short list of all stored documentation. Archival storage of documents is the most convenient form of data recording. It is used in both paper and electronic form. It should be noted that temporary documents are not entered into the archive. They are attached to the main papers and then destroyed. It is recommended that all temporary storage orders be sent to a separate place and not combined with long-term or short-term ones.