I confirm to the director how to write correctly

Method 1. Approval of the document with the signature of the director

This is the easiest way to approve a document. The project is transferred to the general director or a manager authorized by him, who, having familiarized himself with it, signs the signature, for example:

General Director of Alpha LLC

Please note: the word “approve” is in the first person singular, the position of the manager and the name of the company are indicated, and the stamp ends with the date of approval.

An article on how to transfer the right of signature to a director, including the right to approve documents, follow the link.

GLAVBUKH-INFO

Job description of the Deputy General Director

APPROVED General Director Surname I.O. ________________ "________"_____________ ____ G.

1. General Provisions

1.1. The Deputy General Director belongs to the category of managers. 1.2. The Deputy General Director is appointed to the position and dismissed by order of the General Director. 1.3. The Deputy General Director reports directly to the General Director. 1.4. During the absence of the Deputy General Director, his rights and responsibilities are transferred to another official, as announced in the order of the organization. 1.5. A person who meets the following requirements is appointed to the position of Deputy General Director: higher professional (economic, legal) education, work experience in management positions of at least 5 years. 1.6. The Deputy General Director must know: - legislative and regulatory acts governing the financial and economic activities of the company; — basics of civil, commercial, financial, tax, labor legislation; — profile, specialization, features of the company’s structure, prospects for its development, production capacity, basics of production technology; — the procedure for developing and approving plans for the production, economic and financial and economic activities of the company; — organization of financial work at the enterprise; — the procedure for concluding and executing business and financial contracts. 1.7. The Deputy General Director is guided in his activities by: - ​​legislative acts of the Russian Federation; — Charter of the organization, Internal Labor Regulations, other regulations of the company; — orders and instructions from management; - this job description.

2. Job responsibilities of the Deputy General Director

The Deputy General Director performs the following job responsibilities: 2.1. Exercises control over the financial and economic activities of the company, ensuring the effective and targeted use of material and financial resources, reducing their losses, accelerating the turnover of working capital. 2.2. Takes measures for the timely conclusion of business and financial agreements, ensures the fulfillment of contractual obligations. 2.3. Manages the development of measures for resource saving and integrated use of material resources, improving the regulation of consumption of raw materials, materials, working capital and inventories of material assets, improving economic indicators and forming a system of economic indicators of the company's work, increasing production efficiency, strengthening financial discipline, preventing the formation and liquidation of excess reserves inventory, as well as overexpenditure of material resources. 2.4. Ensures timely preparation of financial estimates and other documents, calculations, and established reporting on the implementation of plans. 2.5. Directly in the absence of the General Director or on his behalf, negotiates with customers, contractors, subcontractors, potential partners and other organizations. 2.6. Monitors employees' compliance with labor and production discipline, labor protection rules and regulations, and fire safety requirements. 2.7. Ensures that the instructions and instructions of the General Director are brought to the attention of employees and their execution. 2.8. Informs the General Director about existing shortcomings in the operation of the enterprise and measures taken to eliminate them.

3. Rights of the Deputy General Director

The Deputy General Director has the right: 3.1. Give orders and instructions to company employees on a range of issues included in his functional responsibilities. 3.2. Participate in the preparation of draft orders, instructions, instructions, as well as estimates, contracts and other documents. 3.3. Report to the General Director about all shortcomings identified in the course of their activities and make proposals for their elimination. 3.4. Represent, within your competence, the interests of the company in relations with government agencies, third-party organizations and institutions on commercial issues. 3.5. Establish job responsibilities for subordinate employees. 3.6. Request from the structural divisions of the enterprise information and documents necessary to fulfill his official duties. 3.7. Require the management of the enterprise to provide organizational and technical conditions and prepare the established documents necessary for the performance of official duties.

4. Responsibility of the Deputy General Director

The Deputy General Director is responsible for: 4.1. For failure to perform and/or untimely, negligent performance of one’s official duties. 4.2. For failure to comply with current instructions, orders and regulations on maintaining trade secrets and confidential information. 4.3. For violation of internal labor regulations, labor discipline, safety and fire safety rules.

Source: Rabota.ru
Attachments:

Method 2. Approval by order

The order for the main activity is addressed if, in addition to the approval of the document, some other actions need to be performed. For example, familiarize all employees of the organization with it or simultaneously cancel a previously valid document.

First, an order is issued. The text is approximately as follows:

In order to optimize office work processes, Luch LLC

1. Cancel the Instructions for office management of Luch LLC, approved by Order No. 234 dated September 16, 2015, from September 14, 2015.
2. Approve and put into effect on September 14, 2015 the Regulations for office management of Luch LLC (attached; hereinafter referred to as the “Regulations”).
3. Head of the records management department A.A. Svetlov familiarize employees of Luch LLC with the Regulations by September 11, 2015.
4. Control over the execution of this order is entrusted to the administrative director Temnaya L.D.

The order goes through the usual approval procedure, is signed by the general director and registered in accordance with the general procedure. From this moment the document is considered approved. The vulture is designed like this:

The word “approved” is inclined depending on the type of document: regulations are approved, instructions are approved, regulations are approved, rules are approved.

The approved document is also an annex to the order, and this should also be noted on it. This point always causes a lot of controversy: on the same document you need to simultaneously put a mark on the application and an approval stamp. Most experts are inclined to this option:

How to appoint a general director for an LLC with one or two founders?

The general director of an LLC is an executive person acting on behalf of the company without a power of attorney. This rule is regulated by Federal Law No. 14 of February 8, 1998.

The appointment of the general director is carried out at the meeting of founders by voting.

Each of them has the right to vote. The decision made at the meeting is subject to mandatory documentation. For this purpose, following the meeting, a corresponding protocol is drawn up. This need is regulated at the legislative level, in particular by Article 181 of the Civil Code of the Russian Federation.

It is important to pay attention to the obvious fact - if the company has only one founder, then there is no need to hold a meeting. In this case, the participant’s decision, formalized accordingly, will be quite sufficient. According to the information reflected in Article 39 of Federal Law No. 14, the document should reflect the following data:

• document's name. Such papers are the decision of a single participant;
• Company name;
• date of the decision to appoint a manager;
• initials of the founder of the LLC;
• the main essence of the document;
• signature of the responsible person.

If there are several founders in an organization, a meeting for appointment cannot be avoided. The main person of the company is selected precisely through this event.

Based on the results of the meeting, as stated earlier, a protocol is drawn up. The following data is entered into it:

• name and details of the company;
• date and place of execution of the protocol;
• information about the founders of the LLC;
• the date on which the powers of the appointed manager will come into force;
• term of office of the general director;
• information about the person who, in the absence of the director, can perform his duties;
• signatures of all members of the organization.

Next, an employment contract is concluded with the general director. If there is only one founder in the company, he signs the document himself. If there are several of them, the document must contain the signatures of the person responsible. He, in turn, is appointed at the meeting.

The director of an LLC can be either the founder of the company or an employee. The labor legislation of the Russian Federation provides for the possibility of using both of the proposed options.

How to issue an order for the appointment of a manager?

The procedure for appointing a general director is accompanied by an obligatory moment - the issuance of a corresponding order. Due to the special importance of this document, there is no statute of limitations for it.

There is no unified template for the preparation of such papers in the labor documentation valid on the territory of the Russian Federation. In this regard, a free form of drawing up an order is allowed, taking into account all the norms of document management at the enterprise.

The order must include the following information:

• LLC name;
• serial number of the order;
• date and place of execution of the order;
• initials of the general director appointed by this order;
• term of office of the director;
• initials and position of the person who, in the absence of the manager, will have the right to perform his duties;
• basis for issuing the order. If there is only one founder, this is his written decision. If there are several of them - minutes of the meeting;
• signatures of responsible persons, company seal of the organization (if available).

The document is registered in the book of accounting of such securities. The relevant data is entered into the specialist’s work book.

An order for the appointment of a general manager can be issued by analogy with the T-1 form - an order for employment.

The use of this option is especially relevant in the case when the manager is not the founder, but an employee.

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Method 3: External approval of the document

Some organizations must approve a number of their documents with regulatory, supervisory authorities or higher organizations. Agreement here can be formalized in both of the above methods, but the most common is the third, namely by letter.

The algorithm of actions is as follows. The organization creates a draft document, agrees on it, signs it and sends a copy to a higher authority. The project is accompanied by a cover letter with justification and a request for approval. If the answer is positive, then a letter will also be sent in response, and the signature will look like this:

The original approval letter must be kept along with the original approved document for as long as the document itself is kept.

Link to approved document

Since, as already mentioned, the approval stamp gives the document legal force, the approval information will now always “haunt” this document if you need to refer to it somewhere. It looks like this:

In accordance with clause 3.7. Instructions for office work of Alpha LLC (approved by the General Director on 08/03/2015)…

Guided by paragraphs. 4 – 9 Regulations on relationships between organizations (approved by Order of Beta LLC dated 04.08.15 No. 234-ORD and Order of Gamma LLC dated 05.08.2015 No. 35/467-15)…

What documents need to be approved?

An approximate list of documents that need to be approved by the manager is given in Appendix 7 of the document entitled “Organizational and administrative documentation. Documentation requirements. Methodological recommendations for the implementation of GOST R 6.30-2003." Each organization determines such a list for itself and includes it in its office management instructions.

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2 comments

Elena says:
The article says: The approved document is at the same time an annex to the order, and this should also be noted on it. This point always causes a lot of controversy: on the same document you need to simultaneously put a mark on the application and an approval stamp. Most experts are inclined to this option:

dated 08/27/2015 No. 456 So is there an unambiguous regulatory requirement? or you can simply indicate the Appendix to the order dated no. Or should I indicate both “Appendix” and “approved by order”? There is indeed a lot of controversy on this issue. Thank you.

Evgenia Kozhanova says:

Hello, Elena! There is a “Solomon solution”: since appendices are an integral part of orders and are stored with them, the original appendix is ​​also stored with the original order. It says “Appendix to the order dated... No...”, all in accordance with GOST. And all links to this application are formatted as follows: “Instructions for... approved by order dated... No...”. There is nothing to refer to here, this is from practice.

Source of the article: https://thebestsecretary.ru/?p=4248

Requirements for issuing orders according to GOST

The rules for drawing up administrative documentation are determined according to the new GOST R 7.0.97-2016 dated 12/08/2016.

The standard describes in detail the technical requirements for document execution:

• paper format – A4 (210 x 297 mm), white or light colors;
• acceptable font size – 12, 13, 14;
• paragraph indent – ​​1.25 cm;
• line spacing – 1-1.5;
• margins - at least 20 mm along the top, bottom and left edges, 10 mm - along the right.

The standard contains a sample of a unified order form. Orders are also drawn up on the company’s letterhead.

Order details

GOST regulates the required details:

1. The organization's emblem is placed in the middle of the sheet at a distance of 10 mm from the top edge.
2. The name of the organization approved by the Charter is indicated in full, with a short or abbreviated name in brackets.
3. General information about the company (legal address, contacts).
4. The date of the document is written in Arabic numerals (01/17/2019) or in verbal-numeric form (January 17, 2021).
5. The registration number in the journal of outgoing documentation is recorded similarly to the date (in numbers or verbally-digitally).
6. Title of the act, position and full name of the author.
7. Personal signature of the author or an official with the right to sign. If the order is signed by several people, their signatures are arranged in the order of the hierarchy of positions.
8. Note about the performer (full name, position, structural unit, email address, phone number).
9. If there are applications, their number is indicated. On the application sheet, a number is written in the upper right corner (“Appendix No. 1”).
10. The company seal is placed in the place marked “M. P.”, the imprint should not overlap the signature of the person who certified the act.

The administrative act may contain other details: approval stamp, approval stamp, visa of the responsible person, resolution on sending the document to the file, etc.

IMPORTANT! In the instructions for personnel, a separate line “Familiarized” is highlighted, under which the full names and positions of the employees are written. There is a place for signatures.