Moving goods between warehouses in UT 11

Properly organized warehouse accounting is necessary for every organization, regardless of the type of activity.

This article will answer questions about what document to use to formalize this or that warehouse operation in the “1C: Enterprise Accounting” version 3.0 configuration.

All documents that will be described in this material are posted in the Warehouse

Warehouse
section .

Documentation

Warehouse accounting has three main forms. This is the arrival of goods at the warehouse, the consumption of goods from the warehouse and periodic inventory. To properly organize warehouse accounting, it is necessary to record every step - for this they use primary documentation, that is, those papers that accompany the goods as they move. These usually include various invoices and invoices.

The following documents are used for reception and departure:

Invoices from suppliers;
Receipt invoices;
Receipt warehouse orders;
Acts on acceptance of goods and materials;
Acts on write-off of goods.

For internal movement and storage of goods and materials, the following are used:

Invoices for internal movement of goods;
Requirements-invoices;
Materials accounting cards;
Product labels.

Previously, paper materials accounting books were actively used in large warehouses. But recently, all large enterprises have switched to automated warehouse accounting. There are dozens of programs for warehouse accounting. Which one is better to choose depends on the size of the enterprise, functionality and price.

Education on resume: warehouse manager

It is possible that the employer will first look not at the work experience, but at the applicant’s education, so having a special education will be your advantage. In order to convey this important information, it is enough to fill out the “education” section correctly. Here you need to indicate the full name of the educational institution, faculty, specialty received and year of graduation.

Example: basic education

Bachelor:
University of Management and Commerce
Faculty:
Commodity research and examination of product quality
Speciality:
Commodity expert
Year of ending:
2009

Unfortunately, not many applicants for the position of warehouse manager have a specialized education, but in this case, advanced training courses or other additional education can come to the rescue. The employer will definitely pay attention if it directly relates to the position for which you are applying.

Example of additional education:

Year of ending:
2010
Name:
Warehouse Logistics
Conducting organization:
Coursera

Optimization of warehouse operations

However, before introducing automation of goods accounting in a warehouse, it is necessary to conduct a full audit of all processes. It is necessary to optimize equipment, space, labor resources, temperature, and energy consumption. If an enterprise has several warehouses, or is connected to a production facility, it is necessary to check how optimized their interaction with each other is.

To optimize the number of goods in a warehouse, it is necessary to analyze them, that is, sort them according to demand, identify those that are not in demand among consumers, and calculate the cost of storing them. To successfully organize the accounting of goods or materials in a warehouse, it is necessary to calculate the level of demand in advance. It is necessary to analyze the warehouse processes themselves. Identify weaknesses (lack of space, problems with deadlines, lack of mechanization). Because without debugging the entire operation of the warehouse, focusing only on optimizing accounting is pointless.

What to write about yourself on your resume as a warehouse manager

Despite the fact that this is not the main section of the resume, information about yourself must also be presented adequately. Perhaps it is from this that the employer will understand that you are the employee he was looking for.

The warehouse manager must be stress-resistant, have organizational skills, be efficient and ready for long working hours.

Meanwhile, you should not talk about your love for fishing or football, since this will definitely not help you find a job, even if the employer is an avid fisherman. Keep your presentation short and write something like this:

Example “About yourself” in a resume for a warehouse manager:

Analytical mindset, ability to work cooperatively in a team, perseverance and the ability to work in irregular hours, high communication skills, focus on the final result.

Basic principles of product accounting in a warehouse

So, in order to briefly summarize, it is worth highlighting the main thing that needs to be done to properly organize the accounting of goods in the warehouse:

Conduct a competent analysis of the warehouse operation, allowing you to identify the main problems.
Achieve full or partial automation of processes (depending on the size of the business). In this way, you can completely save all information about warehouse processes, quickly find information about balances, eliminate the influence of the human factor and optimize the workload of workers.
Control staff: divide workers according to responsibility and strictly defined functions, select the right management personnel, organize all work in the most convenient way.
Optimize space. If a successful combination of circumstances occurs, the warehouse should be located in close proximity to production or stores.
Carry out inventory regularly, as this is the most powerful tool for measuring the success of all warehouse processes.
Use the most suitable software, working with which will allow you to keep track of goods in the warehouse as efficiently as possible.

One of the main principles is the organization of space. Often, large production facilities are forced to increase warehouse space by renting new premises at a considerable distance from the old one. In our complex you can organize all the necessary business processes in one place: we provide for rent both warehouse space and industrial buildings, refrigeration rooms and offices.

General recommendations

If you want to get a job in your specialty, you must first approach the preparation of your resume correctly. This is an important document that does not tolerate trifles, which means that each item must be filled out carefully. It is important to make it clear to the employer that you know what you have to deal with and what difficulties await you.

In the case of a warehouse manager’s resume, it is important to point out such strengths as the ability to manage paperwork and organize the work of the warehouse team.

Prove that you are a responsible and efficient employee.

If we talk about the general provisions of the resume, you will have to indicate:

the position you are applying for (manager, warehouse manager);
data on basic and additional education;
work experience and achievements;
professional skills and additional information about yourself;
full contact details.

Many applicants make the mistake of talking a lot about things that do not relate to their future job. Before submitting your resume to a warehouse manager, you need to understand that the director of the enterprise or a person authorized by him reviews a lot of profiles of candidates for this position every day. It is unlikely that he will read long essays, but rather will prefer an applicant who knows how to express his thoughts briefly.

Remember these words of Plutarch: “The coins that are most valued are those that are of the greatest value in the least volume: so the power of speech consists in the ability to express much in a few words.”

Not with papers alone

Warehouse accounting of goods in trade and production is not limited to only the mentioned documents. Additionally, a materials accounting book is also used. This is common in cases where the movement of goods is active. Sometimes replacements in the form of warehouse cards are also possible. They are filled by the storekeeper in cases where it is necessary to work in a large warehouse.

Also, do not forget about programs. Warehouse accounting of goods using computer technology allows you to organize an adequate analytical and synthetic electronic document, easy for orientation and transfer to other departments.

Also, competent selection of employees plays an important role in warehouse management. They must have appropriate qualifications. Automation of work processes plays a significant role in this matter. So, if such a provision was successfully implemented, then machine programs will be able to perform part of the activities. Essentially, they are used in the same way as maps and books. But working with them is carried out much more quickly and efficiently.

Contact details of the warehouse manager in your resume

When filling out the contact information section, remember that the mobile phone information may not be enough. You are interested in not missing an offer for an interview, which means that you need to indicate all contacts, including email address, WhatsApp, Viber and Skype, social network accounts will also help.

Example of contact information in a resume for a warehouse manager:

Telephone:
+7
Email:
[email protected]
Skype:
ZavskladMyresume
FB:
/zavsklad_myresume/

Let's say a word about documentation

When keeping inventory of goods, it is necessary to ensure careful recording of all product movements that occur in the warehouse. Primary documentation provides significant assistance in this matter. It is this that is operated by the storekeeper, who is responsible for the safety of material assets in the warehouse. Actually, he provides it to the accounting department as part of the reporting. Primary documentation includes all papers that accompany commodity units during their movement along the chain: supplier – warehouse – consumer.

Equipment used

Warehouse accounting of goods can be optimized with high-quality equipment of the farm. The equipment used greatly influences how rationally the goods will be distributed and how correctly they will be stored.

First of all, it is necessary to note the fact that proper arrangement allows you to hide the acceptance of goods from unnecessary eyes. This applies to both unpacking and documentation. The consumer simply receives already neatly laid out product units.

Proper installation of loading, handling and unloading areas is essential. As a rule, they are made in the form of a space-platform where all the necessary manipulations are performed, and the accompanying documentation is also received on it.

An important element for successful long-term storage of most goods is adequate temperature. That is, such an environmental value that ensures the preservation of material assets in the warehouse. This, by the way, can also be solved by selecting equipment.

Principles and objectives of warehouse accounting

Warehouse accounting will help you optimize business processes and employee performance. It performs a number of important tasks, including:

Control of balances and stocks

The main goal of warehouse accounting is to ensure that the accounting quantity of goods coincides with the actual quantity. Then you won’t need to check everything a hundred times before each sale.

Objective procurement planning

By analyzing balances and movement of goods, you can predict the average number of sales and plan purchases so that there is enough of everything and at the same time the goods do not lie in the warehouse as dead weight.

Facilitating the inventory process and finding the right units

When the warehouse is in order, it becomes much easier to count and look for goods to issue to customers.

Systematization of the product directory

If you have a lot of items in your warehouse, you can organize them, for example, by dividing them into categories and groups. Each category can be stored in a separate place to make it easier for you to complete orders and deliveries.

Reducing errors and theft

After implementing warehouse accounting, all capitalization, write-offs and movements will be documented and displayed in the system you use. As a result, you will have fewer shortages, surpluses, mismatches and thefts, as well as errors during sales and ordering.

Optimization and zoning of the warehouse territory

Keeping inventory records will help you find stale items that need to be written off or sold at a promotional price. And also detect defective goods, for which it is worth organizing a separate place for storage. As a result, it will become clear what is where.

Improving employee performance

They no longer have to spend a lot of time searching for products and completing orders.

Among the principles and rules of warehouse accounting are:

Planning - work must be carried out according to a schedule and the storekeeper, for example, must understand what days to expect the arrival of goods and when the next inventory will be taken.
Honesty – goods and spare parts should be accounted for based on actual availability, and not on the words of colleagues.
Responsibility - all warehouse operations need to be reflected and carried out in real time, so that it does not happen that capitalization in the program was carried out before the actual arrival of the goods and they already managed to sell several units to someone, but they ended up with a defect.
Reporting - it is advisable to maintain an archive with documents of capitalization, write-offs, movements, returns, inventories, etc. This way you can always recall the necessary events in your memory.

Now you know why warehouse accounting is needed, which means you can talk about the methods and features of its maintenance.

About the changes being carried out

When is optimization needed? And also what should its measure be? Very often, enterprises are not limited to having only one warehouse. Industrial companies may own several of these facilities. Often warehouses are located nearby. In this case, it is important to ensure organic and continuous communication.

Also, in such cases it is very difficult to do without specialized software. A popular approach is to allocate a central warehouse. If you need something that is not very often used, then you need to turn to other objects. And/or they number the storage facilities in which the bulk of the necessary materials or products are located.

Very often, separate storage facilities are provided for workshops. They house everything that is necessary for production. This is done in order to prevent the complete consumption of the necessary resources and not to stop the process. Intermediate warehouses can also be set up. They are used for short-term storage of products or materials.

Basic moments

So, warehouse accounting of goods in wholesale trade and industry is carried out taking into account three main factors:

First of all, maintaining all documentation should be aimed at confirming the movement of commodity units. The reliability of the data provided in them determines whether the enterprise will be profitable or not.
Then it is important to ensure that you have the necessary equipment. It should be selected and installed so that the goods can be stored in such a way that they do not deteriorate, are easily loaded and removed, and, if necessary, can be checked without problems during accounting.
And finally: if there are several warehouses, it is necessary to ensure their interaction in order to adequately support the production or sales process. In addition, it is necessary to estimate the amount of work. It may also be that one person is not enough to run a warehouse.

Is it necessary to use expensive software and hardware systems?

If you are tired of preparing warehouse cards for goods and want to automate some of the work, then it is better to turn to computer technology. Many people are horrified by the prices of the most famous programs. After all, for some of them you have to pay quite large sums. For large companies this is not a problem, but what about smaller objects? In this case, you can use simpler solutions.

For example, a program like Excel. Warehouse accounting in it can be organized for any production or trading organization where it is important to ensure accounting of the quantity of materials, raw materials and finished products. Of course, if we are talking about a very significant scale, then Excel may not be so convenient. But for small and medium-sized companies its functionality is sufficient. In particular, if you fill out documents as accurately and in detail as possible, enter data in both quantitative and monetary terms, follow the chronology of recording transactions, and do not disdain additional information. In this case there should be no problems. That is, you just need to think through the process of working with this software.