Sample of filling out a personal T-4 card in 2021

What it is

Company card is an optional form.
There are no regulatory documents obliging entrepreneurs and managers to prepare documentation of this kind. But in practice, the form has taken root. At its core, a company card is an expanded business card of an enterprise. If a regular business card reveals a minimum set of information about the entity: name, contact information and sometimes a list of basic services, then the card of an organization or merchant is a detailed transcript of registration data and details, as well as detailed information about the entity. This is an internal document that does not have a special and approved structure. The requirements for its design are not established by law. Each entrepreneur or company fills out the form at their own request.

Why is a company card used?

A completed organizational registration card (the sample shown below does not have to be repeated exactly, you can create your own) can be used in completely different situations: from the first acquaintance with business partners to concluding a deal at the government level.

Let’s outline the key points when a card for an individual entrepreneur, enterprise or LLC is useful:

When meeting business partners. Information from the enterprise map will allow new clients to navigate the list of services provided.
When completing a transaction, concluding a contract, legal support of contracts. The document details will allow you to quickly and correctly prepare documents for concluding an agreement or contract.
To participate in state and municipal procurement. The details and OKVED of the economic entity will be checked at the initial stage of the procedure.
For settlements with clients and counterparties. The correctness of payment information directly affects the speed at which funds are credited. Mistakes can lead to delays and interruptions in funding.
To resolve tax issues. Often partners are interested in the question of applying VAT. Since tax exemption directly affects the cost and possibility of applying benefits.
To control the integrity of the counterparty. Based on the information provided about the company, partners can easily check the organization for debts with the Federal Tax Service, determine whether the company is a fly-by-night company, whether there are legal claims and enforcement proceedings against the subject, and whether the businessman is listed in the register of unscrupulous suppliers.

This is not a complete list of operations with a business letterhead. The form may be required at the bank or the Federal Treasury to detail payment information. Controllers from the Federal Tax Service or law enforcement agencies have the right to request information.

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Document structure: required details

There is no single template for a business card. Companies develop the structure and format of paper independently. It is allowed to use company letterheads to issue a company card.

Make a card in any form. But take into account the requirements for mandatory details. Please include the following information on your detailed business card:

Full and abbreviated name of the economic entity. Indicate the abbreviation if it is provided for in the constituent documentation.
OGRN - for a legal entity, and OGRNIP - for a businessman.
Taxpayer Identification Number (TIN) must be indicated by both the individual entrepreneur and the legal entity. CPT is prescribed only by organizations.
Charter, regulations or other regulations on the basis of which an economic entity operates.
Main activities of the enterprise and OKVED codes.
Information about the applied taxation system. If a company combines several modes, then it is recommended to indicate the SNO for each type of OKVED. This may be fundamentally important for future partners.
FULL NAME. and the position of the head of the company or full name. private businessman.
Legal, actual and postal addresses.
Contact details for communication. Indicate phone, fax, email, and messenger numbers (if available).
Bank details for payments. Decipher the information:

name of the bank or other financial institution in which the company’s current account is opened;
BIC of a banking organization and correspondent account;
current account, if necessary, indicate a personal account (relevant for public sector employees).

Legal requirements for filling out an organization card

At the legislative level, there are no requirements for the inclusion of certain information in the enterprise card. The exception is cases of providing information about the organization by virtue of legal acts.

Currently, the only regulatory document that contains information on the procedure for filling out the card is the order of the Ministry of Transport of the Russian Federation “On cards...” dated October 20, 2009 No. 180. The card, the form of which is approved by the Ministry of Transport of the Russian Federation, is necessary for international road transport. Its introduction is due to the participation of the Russian Federation in the European Agreement concerning the work of crews of vehicles engaged in international road transport (signed in Geneva on July 1, 1970).

You can find more complete information on the topic in ConsultantPlus. Free trial access to the system for 2 days.

If providing information about an organization is necessary to conclude an agreement under the Civil Code of the Russian Federation, the enterprise card must allow the counterparty to identify it. The law does not define more specific requirements for the content of the document.

Form for individual entrepreneurs

An individual entrepreneur will most likely have to apply for a card himself, of course, if he does not have a lawyer and an accountant on his staff. You should also check your bank and constituent details yourself. Make a reconciliation according to the USRNIP extract and the agreement with the bank for servicing the current account.

If the data changes, promptly adjust the IP card. Provide new details to existing partners as well.

Sample individual entrepreneur card with details

Template for clients

Having developed your own form, you can provide a counter form. This will be a special client card, the sample will be filled out by the partner. You must provide similar details about your own enterprise or company.

The customer form is suitable for businesses and entrepreneurs who work with a wide customer base. For example, online stores, workshops and other entities. The company will need a template with the client’s details to prepare closing accounting documentation: contracts, invoices, acts, invoices.

Organization card - and form

The main mission of any commercial organization (company, enterprise, LLC) or private entrepreneur who has registered an individual entrepreneur is to make a profit. And in accordance with the paradigm of the modern market, the only way to achieve the goal is to interact with counterparties, which are government agencies, legal entities and individuals. It goes without saying that the stronger and more friendly the connection between business partners, the more fruitful the cooperation will be.

There are many ways to strengthen commercial relationships: from writing thank-you letters for cooperation to jointly hosting receptions, shows and other special events. However, every acquaintance begins with mutual introductions, and the best way to immediately get complete information about a potential client or partner is to look at his card. What is an enterprise card, how is it drawn up and where can you find a sample - see below.

What is a company card?

A card, or enterprise map, is a table compiled in a relatively free form containing information that will help a potential counterparty get an idea of the company.

The more useful information is provided in the company card, the better.

Important : as follows from the provisions of Article 52 of the Civil Code of the Russian Federation, an enterprise card (LLC or individual entrepreneur) is not a mandatory document, and, therefore, its absence will not be a reason for imposing penalties or suspending the company’s activities, not to mention its forced dissolution . However, nowadays, when information can be transmitted not only from hand to hand, but also over the Internet, the presence of such a card is a sign of good form. And since drawing up a document is not difficult (no more difficult than a cooperation agreement between legal entities), then why not do it?

An example in favor of drawing up a card can also be given from the opposite: the conclusion of a cooperation agreement in most cases does not occur on the basis of a public offer, and therefore, a counterparty who, based on general practice, requested an enterprise card and did not receive it, has every right to refuse it and cooperation that has not begun.

In addition, having a company card is simply convenient. It contains information necessary for the work of the accounting and legal department of the counterparty and, as necessary, for further resolution of controversial issues through going to court.

Advice : it doesn’t hurt to check the accuracy of the information contained in the enterprise card. Even if the counterparty is exceptionally decent, an error may creep into the document (due to the fault of the originator or during subsequent revisions). In particular, you can obtain information about the organization by TIN or check each code given in the document on the Internet; There are many ways, and it is up to the inspector to decide which one to prefer.

As already mentioned, there is no legally established form of an enterprise card. Theoretically, it can be composed in any way; The main task is to make working with the provided information as comfortable as possible for the other party (client or partner). The holder of an LLC or individual entrepreneur card can act at his own discretion, based on general practice and following the wishes of his superiors; if necessary, the structure of the document, a sample of which in the form of a Word document can be downloaded from the links given in the following paragraphs, can be easily changed. In addition, there is an opportunity, rarely used to this day, to create a card automatically in the 1C: Enterprise program.

Important : although this advice is not supported by law, it is highly recommended that when changing the data of an organization (LLC, company, firm) or individual entrepreneur, send cards with corrected data to all counterparties: this will help in the future to avoid annoying misunderstandings associated with the use of outdated information by business partners.

STEP 1. FIRST THE BUSINESS PLAN, THEN THE MARKETING PLAN

In most cases, engineering companies think they have a marketing plan when they come up with a document listing marketing tactics.
As a rule, the marketing activities listed in these documents are separated both in terms of goals and time. There are no specifics: budget, deadlines, responsible, resulting indicators. Very often, such a document states that the company needs a website redesign or needs a corporate blog. Moreover, it is not indicated why there is a need for these projects. It’s just that the site was made a long time ago and, therefore, a redesign is needed (and there are indicators that will definitely tell you whether a redesign is needed or not), and since the site was originally made without a blog, it would be necessary to add it. Moreover, who, about what, for whom and how often will write on the blog - this information is not in the document. It’s good if in such a plan expectations are not too high and priorities are correctly defined. In general, it seems that people are simply rushing into directions that look promising at the moment. Working on such a marketing plan leads to mediocre results, high time and financial costs, stress and disappointment. Before starting a marketing plan, ask your senior management about the company's goals for the next 1-3 years

.
What are your key products and services? What is your competitive advantage? Who is your target audience? What is the profile of your average customer? What is the state of the competitive environment facing the company? All this is reflected in the company’s business plan and is based on strategic planning tools and models. This information will help you prioritize your marketing campaigns and select the necessary KPIs
. The rest is simple. Define marketing activities for the company at each stage of the sales funnel. For simplicity, we are posting a typical sales funnel for construction companies and design organizations. All you have to do is choose what to include in your marketing plan.

Marketing funnel of an engineering and construction company

This sales funnel, with marketing initiatives highlighted on it, allows you to be sure that you are attracting potential customers and leading them to the conclusion of a contract throughout the entire process of interaction with the target audience.

How to fill out a business card?

The card of an enterprise or individual entrepreneur is usually drawn up in the form of a table on an A4 sheet: this will make it easier to print in the future. There are no formal restrictions on sheet size; but since it is the default, there is no point in changing it.

In the most general case, a card, no matter whether it is an LLC or an individual entrepreneur, may contain the following information:

Logo, emblem or characteristic recognizable image. They are placed at the very top of the sheet, and not in the table. If the logo itself is a trademark, there should be a corresponding icon next to it; if not, it is better not to mislead the counterparty, exposing your reputation to a blow at the initial stage of cooperation.
Full official name of the company. Despite the apparent obviousness, this is one of the most important fields in the table; You need to very carefully read the entered data, eradicating all the errors that have crept in. Of course, a typo will not be a reason to go to court (and if it does, the plaintiff will not win the case), however, it is unlikely that a reputable entrepreneur will want to deal with an LLC or individual entrepreneur who does not even know how to “introduce himself” without making a mistake.
Abbreviated official name of the organization. Like the complete one, it must be indicated in the document without errors - exactly as in the statutory documents (without surprises or innovations).
The name of the LLC, JSC or individual entrepreneur in a foreign language (if any). This column is primarily necessary if a company or private entrepreneur works with foreign counterparties - it will be much easier for them to obtain ready-made information rather than try to translate the Russian name. However, the presence of such a line in any case adds solidity to the organization, and translating a few words will not become a serious problem - therefore, the name in another language is recommended in any case, regardless of the international ambitions of the company. If the organization is not strictly focused on a specific country or region, international English should be preferred; otherwise, the ideal option would be to combine two languages - local and English.
Information about the leader. It is not necessary to provide detailed information and describe a biography; It is enough to provide the last name, first name and patronymic, optionally - TIN and the name of the document on the basis of which the specified person is vested with authority (for example, the Charter of the company). In addition to the director, this column may include:
executive director;
heads of departments;
other authorized persons.
The address of an LLC or individual entrepreneur is the one at which the company is registered. In accordance with general practice, in this case one should start with the index, however, if exclusively intraregional activities are planned, it is enough to start the listing (in descending order) with the name of the subject of the Federation.
The postal address of the organization is actually the one where the offices (buildings, workshops) of the legal entity are located.
Telephone and, if available, fax. There is nothing complicated here: just provide the available numbers, not forgetting to indicate the domestic Russian codes.
E-mail address. In the modern world, almost every enterprise or individual entrepreneur has a virtual mailbox - its address should be entered in this column of the table.
Basic codes and numbers according to Russian classifiers. The more detailed information the company card compiler provides, the better; usually indicate:
OGRN;
Checkpoint.
OKATO;
OKPO;
OKTMO;
OKVED and other codes.
Bank details:
correspondent account;
name of the bank or branch;
BIC.
It is highly advisable to tell in a separate field about the main activities of the company and, if any, awards and insignia.

Advice: before registering an LLC or individual entrepreneur, it would be a good idea to study the names of companies that bring good luck - the more impressive the top line of the table looks, the better.

Sample for individual entrepreneurs: download

We recommend you:
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You can simply enter your details and print the finished document. When filling out, pay special attention to bank details, since important accounting documents will be compiled using them: payment orders, invoices, invoices.

The sample enterprise card for individual entrepreneurs contains less information than for legal entities. Important details include:

IP name;
legal address and actual address, if they coincide, only the legal address is written;
mailing address;
TIN, OGRNIP, OKVED;
checking account;
name of the servicing bank;
Bank BIC;
bank correspondent account;
telephone and fax numbers;
email and website address (if any);
Full name of the director of the individual entrepreneur or the individual entrepreneur himself.

Let's look at an example of how and what information to enter into a personal card for an individual entrepreneur, listing them in the table:

Full name of the enterprise	Individual entrepreneur Moiseenko Yuri Sergeevich
abbreviated name	IP Moiseenko Yu. S.
Director	Moiseenko Yuri Sergeevich
TIN	768594748696
OGRNIP	658495758494758
OKVED	56.34, 45.23, 11.23
Legal address	186004, Moscow, st. Sovetskaya, 10, apt. 1
Telephone	8
Fax	8
Current account number	000000000000666666
Bank IP	VTB Bank (PJSC)
Address of the bank	Moscow
Correspondent account	6786877865657657868
BIC	6575758575
Phone fax	657-56-56, 657-56-56
E-mail address	[email protected]

Let's sum it up

The company card allows you to immediately familiarize the counterparty (client or partner) with the company’s mission and provide him with the data necessary for the work of the accounting and legal departments. There is no single legally approved form of the form: the compiler can act at his own discretion, independently developing the structure or using ready-made samples.

The more useful information is provided in the company card, the better. However, you should not overload the document: the counterparty can obtain detailed information after preliminary review by requesting the Charter and other open documents.

Sample enterprise card for LLC and individual entrepreneur 2021

An enterprise card is a systematic list of basic data about a company or individual entrepreneur - name, bank details, address and contact details, information about the director, etc. Drawing up this document is optional, but it is often useful when interacting with clients and partners.

What is a company card, what are the goals of its preparation?

A company card (enterprise card, account card, unified card) is a special form containing registration and information information about the organization, its management bodies, bank details, etc. In the usual sense, this is a business card, but not of an individual, but of a legal entity.
The organization has the right to independently approve the composition and form of providing information to counterparties (at the local level). A local act is adopted in the form of an order from the head of the company. The main significance of such a card is to provide partners with reliable and complete information about the organization, sufficient both to conduct a check on the reliability of the counterparty and to conclude an agreement. Providing complete information about the enterprise, including indication of persons authorized to sign documents and bank details, will also facilitate and automate the preparation of accounting, transport and other reports and acts.

Purpose of the company card

The main function of an enterprise card is to provide comprehensive data about the company or individual entrepreneur for clients, counterparties, partners, tax and other inspection authorities. However, the card is not a business card, if only because it:

contains quite a lot of information (a business card usually shows only the name, address, field of activity and contact information);
drawn up on A4 sheet without any special requirements for appearance.

An enterprise card is requested by almost all organizations that can become potential clients, suppliers, etc. It is also convenient to transfer the data to any inspection body, inspector, or other officials. Surely, these organizations and individual entrepreneurs will be required for a transport company and other organizations providing any type of services.

Similarly, the company itself also has the right to request an organization card from other companies that are negotiating with it, intend to become clients, issue an invoice, conclude an agreement, etc.

How to apply for an individual entrepreneur card

An enterprise card can be used not only as a list of details necessary for cooperation between two enterprises. If you approach its design wisely and with a little imagination, you can create an effective advertising business card.

For example, if you create your own letterhead in Word with a logo and a catchy photo, you can draw attention to your company. This way you will stand out from the crowd and can count on cooperation with large companies. A bright card, designed on company letterhead, attracts more attention than an ordinary A4 sheet with a list of information.

What can be indicated on the enterprise card for an individual entrepreneur or LLC:

If you have your own website, invite potential partners to visit it so they can get to know your business better.
Promotional image. Any photo attracts more attention than information. You can place a small image of your company or a picture associated with your business area. For example, if you produce children's toys and place on a card an image of happy children with teddy bears in their hands, a potential contractor will have a better chance of remembering you when he needs a batch of similar goods.
Logo. You can specify it so that the client, upon seeing an advertisement for your product, instantly correlates its content with your company and thinks about concluding a relationship with you.
Time spent working in a specific area of business. This will allow the client to evaluate your reliability.
Kind of activity. Not every businessman will look for the OKVED indicated on the card to find out what exactly your company does. Therefore, you can decipher this code. It is not necessary to list all types of services provided; a general name is sufficient. The map should be compact and easy to read, not a kilometer-long list of information.

Download a sample individual entrepreneur letterhead in Word format. One example of a company card on company letterhead is shown in the photo.

Document structure

You can create a business card either on plain paper or on company letterhead. The main requirement is information content: the list must contain all the basic data about the organization:

Full and abbreviated title.
Address – actual and legal; if necessary, the addresses of all structural divisions and branches.
Contact information: phone number, email, social media accounts, full name of the person answering calls and other requests.
TIN.
Checkpoint (for legal entities only).
OGRN (only for legal entities).
OGRNIP (only for individual entrepreneurs).
Details of the current account and the name of the bank in which it is opened.
OKVED.
Full name of the director.
On the basis of which the organization operates - the Charter of the LLC and other documents (not necessary for individual entrepreneurs).

The document must be printed in several copies at once in order to be handed over to the director of another organization, his deputy and other authorized persons. You also need to draw up the document in electronic form in order to send it by e-mail at the request of the counterparty.

Sample business card for a legal entity

The legislation does not oblige a legal entity or individual entrepreneur to maintain an enterprise card, nor does it contain requirements for the preparation of this document. Therefore, when developing a sample, you can proceed from your own considerations. As a rule, the card is drawn up in the form:

a simple list of data;
or tables.

To reflect all the information, 1 A4 page is enough. At the end of the document a seal is placed, the manager signs and deciphers it (last name, initials). Although a seal and signature are optional, they give more confidence in the correctness of the data provided.

When drawing up an enterprise card for an LLC, you can use this sample as a guide.

Information for the document

The company card is actually the business card of the organization, so you should pay attention to filling it out correctly, as this will enable your future partners to form the right opinion about your organization.

Features of drawing up a contract

On what basis is the company card filled out?

The main documents required to fill out an enterprise card are the constituent documents of the organization. According to Art. 52 of the Civil Code of the Russian Federation, these include documents on the basis and on which the organization carries out its activities, these are:

charter;
memorandum of association;
certificate of registration of a legal entity;
tax registration certificate.

The last two points are not mandatory, but they confirm the law-abiding nature of the enterprise and its registration with government agencies.

Constituent documents must contain the following information:

name of the legal entity;
the activity it carries out;
the location of its head office;
management order.

Important! The charter of the enterprise is the main document of the enterprise, and if there are any contradictions between it and other documents of the enterprise, the norms of the charter always apply.

Researcher's registration card (form T-4): sample