All subjects of the alcohol market must ensure that the data required by law is uploaded into a single database. Recording of relevant information is necessary for the legal circulation of alcoholic beverages on the territory of the Russian Federation. Confirmation of invoices in EGAIS is the basis of the document flow. Not only information about invoices, but also data about excise stamps and other information are loaded into a single platform. This helps the government surveillance sector track all movements of the AP from the starting point to the ending point.
The EGAIS system was created for the purpose of checking invoices. This includes suppliers of strong alcohol-containing drinks, as well as beer products. A production association engaged in the sale of AP must take care of providing the relevant information to a single electronic platform. At the same time, a representative of the wholesale and retail segment is obliged to reconcile the actual delivery with what is recorded in the confirmed invoice through the EGAIS personal account. If there are discrepancies, appropriate documentation must be drawn up.
How does the TTN load into EGAIS?
The corresponding document is drawn up in a special accounting program. An information system is also used to record all data. To process the invoice after scanning the stamps in EGAIS, you need to issue a TTN manually or perform the operation using the special tab “Exchange UTM with EGAIS”. After uploading a document, it must acquire the appropriate status, for example, “Accepted for processing,” “Confirmed,” or “Rejected.” If EGAIS does not receive invoices, you need to edit the document in accordance with the methodological recommendations and then try to upload the document again.
Features and timing of confirmation of invoices in EGAIS
Recording of relevant information is usually carried out through your personal account on the egais web portal. Before uploading a document, it is necessary to check the invoices in the Unified State Automated Information System using the TTN. To do this, the manufacturer will need to perform the following steps:
- Calculate the available number of APs and compare them with nomenclature information.
- Compare the information on the consignment note provided in paper form with the data in the electronic system.
Wholesale and retail companies, at the time of receiving the goods, must check the invoices in the Unified State Automated Information System, checking all the data. If everything agrees, a corresponding act is drawn up. Then, automatically, the quantity and amount of the AP supply is debited from the account of the production association and transferred to the account of the wholesale and retail company.
If there are discrepancies in the data, you must ask the manufacturer to make the appropriate adjustments and re-send the invoice to EGAIS using your personal account. In addition, you will also have to send a discrepancy report to the production company. In the event that the production association refuses to accept the discrepancy report, your store will need to return the AP to the production association.
Based on the current legal norms and approved standards of the law regulator, the period for confirming the delivery note in the Unified State Automated Information System is 3 days after the official delivery date. This applies to all those production associations that are located in the city or near it. When the warehouse of a production association is located in a rural area, 7 days are allocated to confirm the document. If, after checking the status of the invoices, any difficulties arise, you will need to contact technical support on the official egais website.
Important! Data uploaded to the unified state information platform cannot be changed. If errors are subsequently identified during registration, it is necessary to post the invoice in EGAIS, that is, reject the document.
New procedure for submitting declarations
On January 1, RAR Order No. 396 dated December 17, 2020 came into force, which introduces a new procedure for submitting declarations in electronic format. At the same time, breweries and producers of beer drinks, cider, poire and mead with a capacity of less than 300,000 deciliters per year no longer need to submit declarations on production. You can view the full text of the order and all declaration formats by following the link.
How does the receiving company accept the invoice?
- Acceptance of goods. On the unified information portal, select the corresponding “Acceptance” tab.
- Excise scanning. During the period of receiving the AP, a representative of the wholesale and retail company scans each excise stamp from the bottle.
If the number of bottles of alcoholic beverages matches the invoice, you will need to select the “Accept” button. In case of refusal, a discrepancy report is automatically generated.
Who should confirm invoices and what is needed for this?
In accordance with current practice, the invoice in Unified State Automated Information System is usually accepted by the recipient of alcohol-containing products. He will need to upload the document and check the electronic information with the submitted papers and the number of APs. If there are no discrepancies, you need to confirm the invoice document in the Unified State Automated Information System, and if there are discrepancies, issue a statement of disagreement.
The manufacturer or supplier company has the right to provide the relevant document within 3 days. Therefore, usually the document is confirmed within a few days; of course, the reconciliation time also needs to be taken into account here, since the recipient also needs to check everything.
New format for notifications in FRAP
On January 1, 2021, Decree of the Government of the Russian Federation dated December 31, 2020 No. 2466 “On the maintenance and operation of the Unified State Automated Information System for recording the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products” came into force, which approved, in particular, a new list of information, contained in notifications. This list should now include, inter alia, the following information:
- container capacity (indicates the volume of alcoholic beverages in consumer (transport) containers into which alcoholic beverages are bottled, in liters);
- description of containers (packaging) (glass, ceramic, crystal, metal, PET, Tetra-Pak, keg, bag in box and others);
- labeling of alcoholic products (a file (in pdf format) must be attached to the notification of the start of circulation, consisting of 3 photographs of alcoholic products in consumer (transport) containers in full size (front view, rear view, label, back label, necklace) for each container in consumer (transport) containers into which alcoholic beverages are bottled.
Previously, this information, as a rule, was indicated in the notification in other information about alcoholic products. The full text of the resolution can be read at this link.
Where and how to view invoices in EGAIS?
Heads of production associations or their authorized representatives can do this by going to the official egais website. You can check the status of the invoice through your EGAIS personal account. In this case, you will need to enter the following information:
- Identification number of the sending holding company.
- ID of the recipient company.
- Corresponding invoice number.
It should be noted that if a manufacturing enterprise does not know the number, it can obtain the data by contacting the official fsrar resource. As soon as you find the invoice in EGAIS by the corresponding number, you will be able to see the answer in the status. The answers may be as follows:
- "Accepted". In this case, you can be sure that all data is entered correctly. All you have to do is wait for a response from the recipient company.
- “Waiting for a response from EGAIS.” In this case, you should immediately write to technical support indicating the store identification number and TTN.
- "Refusal". This means that some of the data was entered incorrectly.
At the moment, in addition to the official service, there are special applications through which you can track the status of a document, which greatly simplifies many processes. When using third-party resources, you must be sure that the information will not become available to unauthorized persons. Therefore, it is imperative to read reviews about a specific application.
If the TTN is successfully registered, the sending company receives a registration receipt; in case of refusal, a receipt of refusal is received. After confirming the data, the TTN is redirected to the sender. In some cases, it happens that invoice documentation is lost. In most cases, this happens due to a failure in the 1C platform or due to the reinstallation of UTM. To solve the problem, you can contact fsrar support directly. When applying, you will definitely need to provide your identification information.
In some cases, situations arise when it is necessary to re-send the received TTN. The presented function is provided only for the recipient company. The manufacturer, unfortunately, cannot send its own documentation through the web resource a second time. In this case, you will need to select the “Resend” tab on the official web portal. If you have any difficulties, contact technical support, where they will tell you how to re-request an invoice in EGAIS.
You might also be interested in:
Online cash registers Atol Sigma - how to earn more
How to make a return to a buyer at an online checkout: step-by-step instructions
MTS cash desk: review of online cash register models
Scanners for product labeling
Shoe marking for retail 2021
Online cash register for dummies
Did you like the article? Share it on social networks.
Add a comment Cancel reply
Also read:
Economic census of small businesses - new report to Rosstat in 2021
The economic census of small businesses, according to government decree, must be conducted again in 2021.
Rosstat will conduct continuous static monitoring of all enterprises that fall under the category of small and medium-sized businesses. This means that all individual entrepreneurs, small and micro-organizations are required to submit reports to the Federal State Statistics Service containing certain information about their enterprises collected for 2021. Open a current account for… 475 Find out more
Water labeling in 2021
Water labeling started as part of the experiment on April 1, 2020.
The pilot project will last until June 1, 2021. We will tell you how the experiment is going, what water is subject to labeling and what entrepreneurs can expect in the near future. Registration in the Chestny Znak marking We provide assistance with registration in the Chestny Znak marking system from 1 day - benefit of 1,500 rubles. Read more about the proposal Experiment on labeling packaged... 476 Find out more
Self-employed in 2021 - clarification of the law
Self-employed people will receive new opportunities in 2021.
We will tell you who the self-employed are, who can take advantage of the tax regime, what tax benefits are provided, how to get them, what taxes you need to pay, and what will change in 2021. Since October, the special regime “Professional Income Tax” has been in effect in all regions. Regulates the application of the tax regime of Federal Law No. 422 of November 27, 2018. Now residents of any locality… 650 Find out more
Responsibility for violation of terms of confirmation of TTN
All alcohol market entities are required to keep records and promptly enter information required by law. If this is not done, supervisory units may issue orders and then impose penalties. In addition to the enterprise, a fine may also be imposed on the general director of the production association. Both the supplier company and the recipient organization can be held administratively liable for the lack of an invoice in the Unified State Automated Information System. In this case, all unaccounted products may be confiscated by supervisory authorities. Therefore, a market participant must always monitor the status of the invoice to avoid negative legal consequences.
Conclusion
What conclusion can be drawn from the above? In 2021, participants in the alcohol trade will have to react faster when issuing and confirming invoices. As practice shows, the restriction is still in effect at the level of regulatory requirements, not technical ones. That is, deferment of invoices is considered an offense and faces a fine. However, the system does not reject documents created after the deadline.
Do you need help with working in the EGAIS system?
Don’t waste time, we will provide a free consultation and help with service in EGAIS.
