What to consider on off-balance sheet account 02 in 2021?

Keeping records on off-balance sheet accounts 17 and 18

Data is provided on disposals reflected in off-balance sheet account 18, opened to accounts 1,201 21,000 “Institutional funds in accounts with a credit institution” and 1,201 27,000 “Institutional funds in foreign currency in accounts in a credit institution,” by code KRB

Reflection of indicators of off-balance sheet accounts 17 and 18 in budget reporting

Data is reflected on the types of expenses of previous years restored in the reporting period, reflected in off-balance sheet accounts 17 opened for the corresponding accounts, in a manner similar to the procedure provided for in section. 2 “Institutional expenses” for the formation of columns 5 - 8

• cash;
• financial receivables;
• financial debt claims;
• financial assets held to maturity: money placed on deposits for a period of more than three months and debt securities;
• financial assets for resale: shares, bonds, bills and other securities;
• financial assets intended to generate income from participation: shares for the corresponding purpose of ownership, participation shares in the authorized capital of organizations, participation in institutions, etc.

The standard divides all payments into two groups: current (for example, wages) and deferred (for example, vacation pay). The procedure for assessing and accounting for payments will depend on its membership in the relevant group: current - as part of accepted obligations for wages and accruals for them, and deferred - as part of the reserve for future expenses for payments to personnel on account 0 401 60 000.

The standard establishes uniform rules for the recognition of costs for state/municipal debt of public legal entities, for borrowings of autonomous and budgetary institutions, as well as requirements for the disclosure of information about these costs in accounting/financial statements. Thus, the Standard divides the costs of debt obligations of an accounting agency/buying authority into two categories: interest expenses on long-term obligations and other costs of debt obligations. The expenses of each category should be taken into account separately. Other costs are initially recognized as deferred expenses on account 0 401 50 000 and are subsequently included in capital investments or attributed to current period expenses.

Both accounts are intended to record transactions with securities received under repurchase agreements. In this case, off-balance sheet account 33 is used by institutions, and off-balance sheet account 53 is used by the Federal Treasury authorities for operations related to the management of funds on the single treasury account (TSA).

38 “Estimated cost of creation (reconstruction) of the concession facility.” This account is intended to account for the amount of investment (the maximum amount of expenses) for the creation and (or) reconstruction of the object of the concession agreement, provided for by the concession agreement. Analytical accounting of the account is carried out in the context of objects of concession agreements and legal grounds (name of the concessionaire and details of the concession agreement);

Changes effective from 2021

Acceptance for off-balance sheet accounting of securities under repurchase agreements is carried out on the basis of primary accounting documents confirming the execution of the first parts of repurchase agreements, disposal - on the basis of primary accounting documents confirming the execution of the second parts of repurchase agreements, as well as other primary accounting documents in the event of failure of the credit institution to fulfill its obligations under such agreements.

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Let us consider the situation in which Institution A receives income from the provision of paid services. To reflect this business transaction in the program “1C: Accounting of a State Institution”, ed. 1.0, you can generate documents “Cash receipt” or “Cash receipt order”. When posting a document, the following transactions will be reflected:

However, the developers of 1C, in order to separate returns on transactions of previous years from returns on transactions of the current year, off-balance sheet accounts 17 and 18 are used “in reverse” for reflection in the relevant indicators of the financial statements:

Reflection of transactions in the third group

According to clause 43 of Instruction No. 33n in columns 5, 6, 7 of the section “Institutional Expenses”, indicators are reflected on the basis of analytical data on the types of expenses reflected in off-balance sheet accounts 18 “Outflows of funds from institution accounts” opened to the same accounts, which is the 17th count.

Important! As of October 17, 2020, changes to the Unified Chart of Accounts and Instruction No. 157n came into force. Some of the innovations need to be introduced before reporting for 2021. The remaining amendments will apply from the new year, for which we also need to prepare. A review from ConsultantPlus experts will help you understand the changes. Get free trial access to the system and proceed to the material.

How to make postings to accounts 17 and 18

In accordance with the rules of paragraphs. 365, 367 of the Unified Chart of Accounts s/s 17 and 18 are opened to the main accounts 020100000 and 021003000, as well as 030406000 (only for cash payments). To understand how to use salary accounts 17 and 18, you need to study cash accounting (hereinafter referred to as DS).

Application of account 020100000

Account 020100000 “Institutional funds” is used for cash flow entries. Using the example of coding used in budgetary institutions (Chart of Accounts, approved by Order of the Ministry of Finance of the Russian Federation dated December 16, 2010 No. 174n), we will consider what combinations of synthetic and analytical codes are possible for creating accounts for the accounting of DS.

All standard postings to accounts are given in the instructions for private charts of accounts - orders of the Ministry of Finance of the Russian Federation dated December 16, 2010 No. 174n, dated December 6, 2010 No. 162n, dated December 23, 2010 No. 183n.

For information on how to reflect the cash flow of personal assets in accounting, read the article “Accounting for cash transactions in budgetary institutions (nuances).”

Application of account 021003000

Account 021003000 “Settlements with a financial authority for cash” is used as a temporary account for transactions involving the movement of money from personal accounts to the cash desk and vice versa, as well as when employees of the institution use bank cards. Let's see this using examples of wiring.

Simultaneously with the postings to accounts 020100000 and 021003000, the institution must maintain off-balance sheet accounting of DS movements in accounts 17 “Receipts of DS” and 18 “Disposals of DS”. The diagram shows cases of application of these s/s.

Let's look at examples of using accounts 17 and 18.

Example 1

The institution received a subsidy to carry out state work. tasks 75,000 rub. Of these, 20,000 rubles. was issued to an accountable person through a cash register to pay for services of a third-party organization, 17,000 rubles. was transferred to a bank card and also spent by the accountant on the purchase of materials. The following entries were made in the accounting records.

In the following example we will show the reflection of non-cash transactions.

Example 2

The institution provides paid services to the population. In the current month, income from such services amounted to 187,000 rubles. The salary paid to employees amounted to 113,000 rubles. The institution also incurred expenses for transport services, which were paid through the accountant, in the amount of 15,000 rubles, and also paid for other work performed by a third-party organization last month in the amount of 23,000 rubles. The following entries were made in the accounting records.

Postings to accounts 17 and 18 are the basis for compiling some reporting forms for government agencies. In accordance with the order of the Ministry of Finance of the Russian Federation dated March 25, 2011 No. 33n, the data from these accounts is used:

• in the report on the institution’s implementation of the plan for its financial and economic activities (f. 0503737);
• report on the institution's obligations (f. 0503738);
• cash flow statement (f. 0503723);
• certificate to the balance sheet (f. 0503730) about the availability of property and liabilities for the salary.

About the nuances of drawing up a report on the movement of budgetary funds, read the article “Filling out Form 723 of budget reporting (nuances).”

And for institutions falling under the scope of Order of the Ministry of Finance of the Russian Federation dated December 28, 2010 No. 191n, the data from these accounts is used:

• in the cash flow statement (f. 0503123);
• report on budget execution (f. 0503127);
• report on budgetary obligations (f. 0503128);
• certificate to the balance sheet (f. 0503130) about the availability of property and liabilities for the salary.

We also note that at the end of the financial year, the balances on accounts 17 and 18 are reset to zero.

Off-balance sheet accounts in government agencies

The unified chart of accounts provides for 30 off-balance sheet accounts (hereinafter referred to as o/s) numbered from 1 to 27, as well as 30, 31 and 40. A simple accounting scheme is applied to all these accounts, that is, income is reflected only in debit, and expenses - on a loan, without correspondence.

How to make postings to accounts 17 and 18

In accordance with the rules of paragraphs. 365, 367 of the Unified Chart of Accounts s/s 17 and 18 are opened to the main accounts 020100000 and 021003000, as well as 030406000 (only for cash payments). To understand how to use salary accounts 17 and 18, you need to study cash accounting (hereinafter referred to as DS).

On October 17, 2021, changes to the Unified Chart of Accounts and instructions for its application, approved, came into force. by order of the Ministry of Finance of Russia dated December 1, 2010 No. 157n (hereinafter referred to as Instruction No. 157n). Read more about this here. Some of these changes apply from 2021, some from January 1, 2021. The instructions for using the chart of accounts, which are uniform for all budgetary organizations, have changed, which means that the instructions for maintaining budget (accounting) records must also be changed.

Results

Entries under s/s 17 and 18 must be made if there are transactions in accounting that affect the DS accounting accounts and the account for settlements with the financial authority for cash DS. The double entry method is not applied to off-balance sheet transactions, that is, receipts are reflected only on a debit basis, and disposals - on a credit basis. Off-balance sheet accounting of the movement of assets helps to control these assets, and also allows for detailed analytics, which is necessary for drawing up some forms of reporting.

Sources: Order of the Ministry of Finance of the Russian Federation dated December 1, 2010 No. 157n

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Changes that should be applied when maintaining records and generating reports as of 01/01/2021

The issue of recording the transfer of fixed assets that are listed in account 21 has been controversial for a long time. Someone restored objects to account 101 00, someone transferred directly from account 21. Now the posting is fixed in Instruction No. 162n

Changes from January 1, 2021

Fixed assets are revalued to fair value upon their transfer, sale to organizations not related to the public sector, to individuals (clause 29 of the federal standard, approved by order of the Ministry of Finance of Russia dated December 31, 2016 No. 257n, hereinafter referred to as the GHS “Fixed Assets”).

For CG, the use of 17, 18 accounts is not such a vital necessity, it’s just that CG was brought under the same umbrella as AC and BU, where these accounts really make sense. You just need to learn to recognize and use them correctly. Firstly, accounts 17 and 18 can reflect income, expenses and sources of financing. What does it mean? This determines the analytics with which the account data will be used.

Instruction 157N: Transactions for the transfer of returns of receipts accounted for in the corresponding analytical accounts of account 17 “Cash receipts” are reflected with a “minus” sign. Operations for the return of expenses (payments from sources of financing the budget deficit, with the exception of cash) of the current year, recorded in the corresponding analytical accounts of account 18 “Cash disposals”, are reflected with a “minus” sign.

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If you simply use account 17 for debit 201.34, 210.03 and 201.23, and account 18 for credit 201.34, 210.03 and 201.23, and give a person 1 ruble through the cash register on account, and then he will not understand what to do with it and will return it (that is, they will be fulfilled entries from 1 and 2), then on account 17 there will be 4 rubles and on account 18 there will be 4 rubles. This is right? What does it mean? How should it really be?

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The unified chart of accounts provides for 30 off-balance sheet accounts (hereinafter referred to as o/s) numbered from 1 to 27, as well as 30, 31 and 40. A simple accounting scheme is applied to all these accounts, that is, income is reflected only in debit, and expenses - on a loan, without correspondence.

Identifying “non-assets” in accounting

Let us recall that an asset is property, including cash and non-cash funds, owned by an institution and (or) in its use, controlled by it as a result of the facts of economic life that have occurred, from which useful potential or economic benefits are expected to flow (clause 36 of the Federal Accounting Standard accounting for public sector organizations “Conceptual framework for accounting and reporting of public sector organizations”, approved by Order of the Ministry of Finance of Russia dated December 31, 2016 No. 256n, hereinafter referred to as the “Conceptual framework” standard).

Fixed assets that do not meet the concept of an asset are accounted for in off-balance sheet accounts (clause 8 of the Federal Accounting Standard for public sector organizations “Fixed Assets”, approved by Order of the Ministry of Finance of Russia dated December 31, 2016 No. 257n, hereinafter referred to as the “Fixed Assets” Standard). Information about such fixed assets is subject to disclosure in the accounting (financial) statements.

At the same time, individual items of property that are owned by the accounting entity not for the purposes of their operation (do not bring useful potential, do not ensure the receipt of economic benefits), but ensure that the institution performs certain functions, are subject to reflection in the composition of fixed assets (clause 3 of the Methodological Recommendations on the application of the Standard “Fixed Assets”, communicated by the Letter of the Ministry of Finance of Russia dated December 15, 2017 No. 02-07-07/84237, hereinafter referred to as Methodological Recommendations).

Clause 8 of the Standard “Fixed Assets” is applied in systemic interaction with clause 335 of the updated Instruction No. 157n. That is, clause 335 specifies in which account (off-balance sheet account 02) “non-assets” should be accounted for.

In other words, if it is determined with respect to the property that further operation is ineffective, repairs or restoration are not planned, then it may not be recognized as an asset and written off to off-balance sheet account 02.

To identify property that does not correspond to the concept of an asset, an inventory is carried out in the institution. Moreover, this can be either an inventory carried out for the purpose of generating annual reporting, for other mandatory reasons * (1), or during the year - as necessary (last paragraph of paragraph 3 of the Methodological Instructions).

Reflection of transactions in the third group

Off-balance sheet account 17 is intended for cash receipts, and account 18 is for cash payments (clauses 365, 367 of Instruction No. 157n). Article 610 “Disposal from budget accounts” of KOSGU corresponds to off-balance sheet account 18.

KEC for off-balance sheet accounts and

Off-balance sheet accounts reflect additional information about the obligations of the enterprise and its inventory, which did not have a place on the main accounts. As the name suggests, these accounts are “behind the balance sheet”, that is, they are not reflected in the balance sheet of the enterprise; they do not characterize the financial position of the organization; rather, they highlight the features of its activities.

Most of the off-balance sheet accounts are used by institutions in the budget system in a similar way to how they are used in private organizations. That is, an off-balance sheet account is used to register in an organization a certain object that cannot be clearly attributed to assets or liabilities “within the balance sheet.” For example, this may be because the object:

Off-balance sheet accounting accounts in budgetary institutions: concept and scope of application

However, in the case of unpaid vouchers recorded on account 08, the situation is different. If the primary document on the basis of which these vouchers were accepted indicates their nominal price, it is for this that the documents are placed on the off-balance sheet account. If not, at a conditional valuation of 1 ruble.

Rules for maintaining accounting records on off-balance sheet accounts in a budgetary institution

A unified form for such a card has not been introduced, but the form approved by Order of the Ministry of Finance of Russia dated March 30, 2015 No. 52n can be taken as a basis. This order also introduced a multigraph card, which is recommended to be used to document transactions on accounts 10, 17, 18, 30.

Off-balance sheet accounts in budgetary institutions in 2021 are regulated by the Chart of Accounts approved by Order of the Ministry of Finance of the Russian Federation No. 157n dated December 1, 2010 (Instruction No. 157n). The procedure for maintaining balance sheet accounting for non-profit organizations is established by Order of the Ministry of Finance of the Russian Federation No. 94n dated October 31, 2000. They are also regulated by 402-FZ “On Accounting” dated December 6, 2011 and the Civil Code of the Russian Federation. Having these legal acts at hand, it is much easier and clearer to conduct accounting for off-balance sheet accounts.

1. Keeping records of property that either does not belong to him or is written off as expenses.
2. Collection of information that must be indicated in the subject of the explanatory note to the balance sheet and final reporting.

Features for budgetary institutions

Don't know what an off-balance sheet account is in accounting? In the working charts of accounts used in accounting in both budgetary and commercial and non-profit organizations, main (balance sheet) and off-balance sheet accounts are distinguished. On the main accounts, accountants must conduct transactions related to the movement of cash and other material assets, receipts and disposals, profits and mutual settlements with counterparties; information about various goods and works, as well as advertising and other services are taken into account. Off-balance sheet accounts are used to account for inventory items that are temporarily at the disposal of the organization and do not belong to it as property. Off-balance sheet accounts are also needed to reflect transactions on those obligations that are awaiting fulfillment, and the movement of values ​​​​not intended for accounting on the main accounting accounts.

The receipt (granting) of rights to temporary use of objects of non-produced assets does not need to be reflected on balance sheet accounts. For this purpose, off-balance sheet account 01 “Property received for use” is used.

Why is off-balance account 02 needed?

The list of property subject to accounting on off-balance sheet account 02 is given in paragraph 335 of Instruction No. 157n. This:

• material assets of the institution that do not meet the criteria of assets;
• material assets accepted by the institution for storage and processing;
• material assets received (accepted for accounting) by an institution until they become the property of the state and (or) transfer of the specified property to the owner (property received as a gift, ownerless property, etc.);
• material assets seized to compensate for damage caused, with the exception of material assets that, according to the legislation of the Russian Federation, are material evidence and are accounted for separately;
• material assets seized (detained) by customs authorities and not placed in a temporary storage warehouse of the customs authority;
• property in respect of which a decision has been made to write off (cessation of operation), including due to physical or moral wear and tear and the impossibility (inexpediency) of its further use, until its dismantling (disposal, destruction).

As you can see, the latest changes do not exclude any types of property recorded in off-balance sheet account 02. On the contrary, this list has been supplemented with material assets that do not meet the criteria of assets.

Please note that the list of assets accounted for in off-balance sheet account 02, given in paragraph 335 of Instruction No. 157n, is open. For example, specialists from the financial department propose to attribute to it a spare part replaced as a result of modernization, transferred by the work contractor to the institution before a decision is made on its further functional purpose (use, sale, etc.) (Letter of the Ministry of Finance of Russia dated February 28, 2018 No. 02 -06-10/12969).

More on the topic: Transfer of property from account 21: postings, documents and reflection in 1C: BGU 8

Application of off-balance sheet accounts 17 and 18

Based on these records in f. 0503737 in section 2 “Institutional expenses”, column 5 “Through personal accounts” under expense type code 244 “Other purchase of goods, works and services to meet state (municipal) needs” this amount will be reflected.

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How to keep accounting records in a government institution in 2019

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• A simple accounting scheme is applied to all off-balance sheet accounts: receipts are reflected only as a debit, and disposals as a credit, without correspondence.
• Data on off-balance sheet accounts does not have to be reflected in the journals of transactions and the General Ledger.
• All material assets and other assets and liabilities that are recorded on off-balance sheet accounts are inventoried in the manner and within the time limits established for objects recorded on the balance sheet.

General accounting procedure for off-balance sheet budget accounts

Collateral (property, excluding cash) is taken into account according to primary documents in the amount of the obligation for which the collateral was received. Accounting is kept in a multigraph card in the context of obligations by type of property, quantity, storage location and obligations for which the property was received as security. The collateral is written off if obligations are fulfilled.

New off-balance sheet accounts

The account is used to record settlements when paying pensions and benefits through Russian Post offices or paying agents. Analytical accounting is maintained in a multi-graph card or a card for accounting for funds and settlements in the context of monetary obligations by type of payment of budget funds or other payments.

Information about the movement of equipment that the customer transferred to the contractor for installation and/or installation work is reflected on the account. 005. Accounting is carried out in the context of equipment items, at the prices specified by the customer in the transfer documents.

• Law No. 402-FZ regarding key issues in the organization of accounting;
• instructions No. 157n and No. 162n regarding the unified chart of accounts and the rules for its application;
• Instruction No. 132n regarding the formation of budget classification codes to reflect transactions in corporate accounting;
• Instruction No. 191n regarding the composition and procedure for generating reports in the CU;
• order No. 209n regarding the formation of KOSGU;
• federal accounting standards regulating industry accounting methods;
• methodological recommendations, letters and explanations from the Ministry of Finance of the Russian Federation and individual departments regarding the settlement of issues related to accounting.

How accounting is carried out in government institutions

In 2021, almost all existing budget accounting instructions were adjusted. Officials have published a new procedure for the formation of budget classification codes to reflect income and expenditure transactions - Order No. 132n. The general structure of the KBK has been preserved, but there are changes, and there are quite a lot of them.

Fixed assets received under lease agreements are reflected at the cost specified in the contractual terms. If the lease agreement does not contain such information, and the lessor does not provide data on the value of the object, then fixed assets are taken into account at market value.

If it is not possible to unambiguously attribute the amounts of adjustments to a specific previous year, the opening balances under the item “Financial result of an economic entity” of the balance sheet (form 0503130), as well as the values ​​of related reporting items for the earliest previous year to which such adjustments can be applied, are reviewed. or at the beginning of the reporting year (clause 33 of the GHS “Accounting Policies”).