What is vacation pay
During the vacation, an official employee of the company is completely exempt from fulfilling labor obligations, receives a salary, which in this case acts as vacation pay, and retains his position.
According to the Labor Code of the Russian Federation, Art. 106, vacation pay is a set period of time when an employee has the right not to perform his duties, but at the same time receive wages calculated in a special way.
Important: if an employee is not given vacation for more than two years, this is a direct violation of labor standards, which is punishable for the employer. This applies even to those cases where the employee himself agrees to this.
When calculating vacation pay, accounting or a person authorized to make this calculation must rely on and fulfill their obligations on the basis of Regulation No. 992 of December 24, 2007.
To receive paid leave, the following conditions must be met:
- the employee must work at an enterprise, for example, registered as an LLC, for at least six months;
- leave is granted in accordance with the work schedule or on the basis of a personal statement;
- If the employer allows, you can go on vacation after working for less than six months.
Each company may have individual conditions, for example, you are given the opportunity to take leave after completing a certain amount of work or after another employee starts working.
Features of bonus accounting
Average earnings also include bonuses (this includes incentive payments). However, these surcharges are only taken into account if they are recorded in the accounting department and issued under official conditions.
If the bonus payment is scheduled for exactly the period for which the employee takes vacation, it is still included in the calculation, even if it is issued at a different time.
The annual bonus is included in earnings regardless of the period of its accrual.
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Vacation pay calculator - how to calculate vacation pay in a couple of minutes?
The online vacation pay calculator is probably one of the most joyful, it calculates how much money they should give us at work for vacation. Or rather, an online vacation pay calculator is just a calculator, but it is involved in preparing for a very important period - vacation! How to take into account the minimum wage, wage indexation and all other nuances, pandemics, rules and laws? Theoretically, you can turn to sources and find out everything, update it in your memory (for accountants), etc. But why? In the modern world, it is enough to enter the initial data - and the online vacation pay calculator itself will calculate everything, when necessary - it will warn, where necessary - it will prompt, and the result will be given immediately. True, many sites have begun to acquire calculators - you can find not only a dozen calculators such as an online vacation pay calculator, but also many others. But who created them? Who is watching them? If you contact us right now, can you be sure that the online vacation pay calculator is up to date? The fact that the term calculator is used should not be misleading, a classic calculator is created on the basis of unshakable rules of arithmetic, and a vacation pay calculator can only work on the basis of legislation (which is constantly changing), while everyone has ordinary calculators on their phones. The question about the relevance of calculations in an online calculator can be answered positively with a guarantee and accurately in one case - if we are talking about an online vacation pay calculator, which is part of the number one online accounting system in Russia - Accounting Contour, then everything is definitely always correct there , because more than one hundred thousand enterprises are registered in online accounting! Well, the online vacation pay calculator is simply a wonderful, convenient and free opportunity that does not require absolutely anything - take it and use it!
At the same time, the online vacation pay calculator shows links to current articles of regulatory documents relating to any specific step of filling out data for calculation in the calculator. This can be very important - after all, only an accounting program in which everything is set up, everything is described, and all the initial data is already there (entered!) can know everything (about the calculation of vacation payments). For example, if the company had a massive salary increase, then it needs to be reflected in the calculator. Naturally, vacation pay is calculated based on average earnings for the previous 12 months, as required by law; the work itself in the calculator is divided into three stages:
- Stage 1. First you need to provide data on the vacation period, payroll period and massive salary increases, if any.
- Stage 2. Then the employee’s actual accruals for the pay period are indicated in the vacation pay calculator, which is used to calculate the average daily earnings.
- Stage 3. Finally, the amount of vacation pay to be issued to the employee is calculated, taking into account the approximate amount of personal income tax.
The online vacation pay calculator itself is presented below:
If you want to clearly see how the online vacation pay calculator from Kontur Accounting works, you can watch a short video:
If you liked how the calculator helps an accountant, it’s quite possible that you should pay attention to online accounting itself, because in general all tasks in it are performed according to the same simple principle - which means it’s definitely worth getting acquainted with. You don’t need to download or install anything - just use any modern browser (“go online”) Chrome, Mozilla, IE, etc., and try it, Kontur Accounting friendly provides half a month of full-fledged work for free!
Changes for 2021
Due to the increase in holidays in 2021, the coefficient used during calculations has changed. It has decreased and is equal to 29.3, when previously this figure was 29.4.
Coefficient – the average number of days in a calendar month. It is not equal to 30 or 31 because it does not include holidays.
The changes came into force because back in 2014 the average number of working days was 29.4, and already in 2021 two more holidays were added - January 6 and 8. Thus, the number of working days in one month has decreased.
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An example of calculating the number of days of labor leave
According to Art. 155 of the Labor Code of the Republic of Belarus, the duration of the main vacation cannot be less than 24 calendar days.
Let's take an example where an employee is not entitled to additional leave. This employee got a job on April 14, 2015. According to the order, leave is provided from February 8, 2021.
1) We calculate the hours worked by this employee in days:
16 (April 2016) + 31 (May 2016) + 30 (June 2016) + 31 (July 2016) + 31 (August 2016) + 30 (September 2016) + 31 (October 2016) + 30 (November 2016) +31 ( December 2016) + 31 (January 2017) = 292 days
2) divide the resulting number of days by the average monthly number of calendar days:
(30+31+30+31+31+30+31+30+31+31) / 10= 30.6 – average monthly number of calendar days
292 / 30.6 = 9.542 months
We get a full 9 months
3) We calculate the remaining days:
0.542 * 30.6 = 16.6 days
By rounding we get 17 days. Since this is more than 15 days, it is necessary to round up. That. we get ten months worked.
4) Let's calculate the amount of vacation per month:
24 / 12 = 2 days
5) Let's calculate the duration of the vacation provided:
10 x 2 = 20 calendar days
What information is needed for calculation
When determining the amount of salary during vacation, in addition to basic earnings, the following data is taken into account:
- allowances;
- bonuses and additional payments in the form of remuneration;
- additional payments for length of service;
- payments for special achievements in activities.
The following indicators cannot be taken into account when making calculations:
- food expenses, if provided for in the company’s terms and conditions;
- material assistance;
- payments accrued in connection with forced travel as part of their activities;
- payments made on the basis of the employee’s incapacity for work.
The billing period is 1 year, and if the employee works less than the specified period, then the calculation is made for the time worked.
If a person has been working at an enterprise for 1 year, but in some months he did not receive a salary and this is recorded in the accounting department, then only those months for which wages were paid are taken.
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Vacation concept
Labor leave is time free from work under an employment contract, provided to an employee for rest and restoration of performance, health promotion and other personal needs, during which he retains his previous job and salary in cases provided for by the Labor Code of the Republic of Belarus (hereinafter referred to as the Labor Code of the Republic of Belarus) . Previous work means work performed before the vacation with the same employer, in the same specialty, position and qualifications at the same workplace (Article 153 of the Labor Code of the Republic of Belarus).
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The working year for which labor leave is granted is a period of time equal in length to a calendar year, but calculated for each employee from the date of hiring (Article 163 of the Labor Code of the Republic of Belarus).
The working year for which labor leave is granted includes the time actually worked (Article 164 of the Labor Code of the Republic of Belarus).
The following are equivalent to actual time worked:
- the time that the employee did not work, but he retained his previous job and salary or was paid state social insurance benefits, with the exception of maternity leave.
- employee vacations at his own expense, if they do not exceed 14 calendar days during the year.
- time of paid forced absence.
- other periods that do not meet the above conditions, but which, by law or collective agreement, are included in the working year.
Holidays do not include or pay holidays and public holidays. However, the vacation is extended by the number of these days.
Principles of self-calculation
Vacation pay can be calculated under different conditions, taking into account different information. General order:
- We determine wages along with all required additional payments.
- Let's find out the number of vacation days that can be provided for this period.
- If necessary, the number of months worked.
- If necessary, the number of unused vacation days.
Provided that the billing period is fully worked out
First, we need to calculate the average daily earnings (ADE) taking into account the average salary (AS). To do this we use the formula:
After this, you need to calculate vacation pay using the formula:
Example:
Alexey earned 400 thousand rubles in a year - SZ, he goes on vacation for 28 days.
We calculate SDZ using formula 1:
400,000\(12*29.3) = 400,000\251.6 = 15,898.25 rubles
We calculate OT using formula 2:
15 898,25 * 28 = 44 515, 03.
Answer: 44,515.03 rubles.
Incomplete completion of the pay period by the employee
The calculation period is 12 months, if the employee worked less than this period, then the calculation is made as follows:
And we apply the formula from the first option:
Example:
Sergey has been working for the company for 8 months and decided to go on vacation for 20 days. During this period, according to accounting records, he received earnings of 170,000 rubles.
We calculate using 1 formula:
SDZ = 170,000\ (8 * 29.3) = 725.25 rubles
Let's use formula 2:
OT = 725.25 *20 = 14505.11 rubles
Answer: 14505.11 rubles
Compensation for unused vacation
Upon resigning, an employee receives compensation for unused vacation. The calculation is made in almost the same way as in the case of an incompletely worked billing period, however, the formula for determining OT changes:
Example:
Vladislav receives a salary of 140,000, and he has already worked for 18 months in the company. During this time, he did not use 24 days of his vacation pay.
SDZ = 140,000 \(18*29.3) = 265.4 rubles
OT = 265.4 * 24 = 6370.87 rubles
Answer: 6370 rubles
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Procedure for calculating labor leave
First, let's look at the duration of the vacation. It is calculated in proportion to the time worked in the working year. First, we calculate the amount of vacation per month, then we multiply this amount by the number of months worked in the working year.
According to Art. 177 of the Labor Code of the Republic of Belarus, we count the full months worked in the working year:
- counting the days included in the working year;
- divide the resulting amount by the average monthly number of calendar days per year;
- the remainder of the days, if it is 15 or more calendar days, is rounded to a full month, and if it is less than 15 calendar days, it is excluded from the calculation.
- tenths obtained when calculating the total duration of vacation days in proportion to the time worked, equal to 0.5 or more, are rounded to one day, and less than 0.5 are excluded from the calculation.
If, among the months taken to calculate average earnings for vacation pay (vacation compensation), there were months in which, in accordance with the law, the employee was released from his main job with partial pay or without pay, these months are excluded from the calculation. If in the months when the employee was released from work, he had earnings higher than or equal to full months, then these months are not excluded.
Calculation using online calculators
If you don’t want or can’t do the calculations yourself, then use online calculators.
For example, using this calculator you can calculate the approximate payment of vacation pay for free, for this:
Enter information about the start of the vacation:
In the vacation end column, an automatic number is displayed when the vacation is equal to 28 days; if the vacation is equal to a different number of days, then change this indicator yourself:
Next, select the period that has passed since the end of the last vacation:
We indicate the average monthly salary:
Select one of the values indicated by arrows in the photo:
Click on the “Calculate” button and we will have an approximate payout value:
Self-calculation figures or online calculator information may differ from those obtained from your company's accounting department.
This is due to the fact that you may not take into account some details or incorrectly determine the indicators needed in the calculation.
You can always take an extract from the accounting department showing how the amount of your payment was received. If you find gross violations, contact your superiors. In this case, you have the right to receive a recalculation of the amount.
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