How to correctly format the title page of a diploma, coursework, test paper and essay in accordance with GOST

What are the design requirements?

When a work is returned with a request to prepare a title page according to the requirements of the university, the question arises: where do they get these instructions? It would be a good idea if you take care of this issue before you start working on your abstract. What needs to be done for this?

1. Check your subject notes. There is a possibility that the teacher told you about the requirements for the design of work. If you wrote it down and forgot, then you will find the information in your own notes. If you haven’t written it down, ask your classmates if you were given such information.
2. Try to find a manual. Typically, a manual for preparing various kinds of student work can be obtained from the department or the university library.
3. Check with your teacher. Even if you took the manual, don’t be lazy to ask your manager if he has any special requirements for the title page.
4. If you were unable to obtain guidelines for designing a title page, you may find our advice useful.

Rules for storing archival documents

Archives for storing “Case” folders are located in separate rooms that guarantee the safety of stored documentation. The premises must be dry, heated, well ventilated, and comply with fire safety and sanitary standards. Thus, the archival service guarantees the protection of stored “Case” folders from damage.

In addition, the archive must be securely protected (with the help of metal bars on the windows, security alarms, etc.), and then the “Case” folders will not be damaged by strangers or stolen.

All “Case” folders are placed on special numbered shelves; long-term storage is in boxes or cases; less valuable ones (up to 10 years) can be placed in bundles. It is prohibited to place individual “Case” folders on the floor or window sills.

If the volume of “Case” folders is very large, archive staff can draw up so-called topographic maps that will help navigate among the shelves and racks

Special opinion

An organization's documents are a valuable resource of information. To prevent it from being used against you, you should adhere to the rules for storing documentation that are prescribed by law. But the legislative system determines the procedure for creating an archive. Each enterprise decides independently which method of document storage to choose and how to arrange documents in the archive.

There are two main approaches to document storage: creating an archive at the enterprise on your own and transferring documents for storage to archival companies.

To organize your archive yourself, you will need:

1. Competent personnel with the knowledge and experience to carry out archival processing of documentation and transfer cases to the archive (drawing up inventories, drawing up acts on the allocation of documents for destruction, etc.).
2. A specialized room for long-term storage of paper information media, where the requirements for humidity, temperature and amount of light are met.

When the company's document flow is small, all documents can be stored in the same room where the work process takes place. If there is a lot of documentation, it is necessary to allocate a separate room for the archive.

To make it easy to find any document in the archive you organize, create a nomenclature of files - a classifier of documentation indicating their storage periods.

You can simplify the search for the necessary documents by using the following tips:

• allocate each structural unit its own place for documentation, taking into account annual replenishment;
• distribute on different shelves items that have a permanent shelf life and a temporary one (more than 10 years).

Keep personnel files and documentation of liquidated companies (if any) separately.

Outsourcing document storage has certain advantages over self-storage and is suitable for those who plan to:

1. Save money by reducing the cost of renting and maintaining office space used for storage.
2. Increase the efficiency of employees and reduce non-core workload, which often falls on the shoulders of employees in the accounting and human resources departments.
3. Ensure continuity of processes in document management.
4. Create an electronic archive that allows you to quickly access the documentation database at any time and optimize the time for searching it.

Choose your storage partner carefully.

Hello and have a nice day!

Many, many letters and photos under the cut....

I live with my husband, so we keep the documents together. There are more than 5 countries of residence and nationalities between the two of us, so the number of documents naturally increases because of this.

Common storage methods

1. Firstly, I store all documents in this way:

The folder contains a bunch of transparent files, divided into categories with colored separators. Each file contains the ORIGINAL + several copies (because copies are very often needed, not everyone has a copy machine at home, and they don’t always have time if they need something urgently). This way we never have problems with copies and where to look for the original.

When you need to go somewhere, we just take the corresponding folder with us (since very often you don’t know what other piece of paper they’ll ask you for), otherwise everything is in one place + there are copies and you don’t have to run around if anything happens.

2. Secondly, within each category, documents are divided according to the principle “what you received first is the first,” that is, first the birth certificate, then the passport, then someday there will be a pension, etc., etc.

3. Thirdly, we have our photos in the folder with documents, otherwise very often we need photos, but we don’t have the time or desire to run somewhere to take them. Well, it’s okay that I changed my hair color :))

4. Fourthly, all of our documents have already been scanned and stored in a shared folder in Dropbox, which we both have access to at any time, anywhere. In Dropbox, everything is divided according to the same principle as the originals, so even my husband no longer asks where everything is.

Storage

I bought a million multi-colored identical A4 size folders.

Black - there is always a strategic supply of transparent files at home.

At first, my husband and I’s documents were in one folder, but due to the number of countries of residence and citizenship, the number of documents increased, so I decided to divide them:

Burgundy - husband's documents. Inside by country.

Red - our common documents (marriage certificate, apartments, then there will be children). There is also a category for copies of documents of immediate relatives, but you never know.

Orange - medicine. I don’t know about you, but living in several countries, we have collected a million different test results, etc., etc. There are no medical records, so I keep everything just in case. Divided into 2 parts: mine and my husband’s, and inside each part according to the doctors (ORL, gastrologist, etc.)

Yellow - audit trail

Light green folder - study documents. Completion diplomas, professional certificates, etc.

Green - documents from my husband's bank

Dark green - my bank documents

Dark blue - husband’s work contracts (as well as any certificates from work)

Blue - my documents from places of work

Blue - recipes. But I don’t use it at all, so I’ll soon replace it with something, although I haven’t figured out what yet

Bonuses for those who read this far :))

Storage com. payments

Well, as a bonus, I’ll show you how I keep utility bills (although we don’t receive paper payments and everything is automated and is withdrawn from the card monthly, but sometimes some annual/totals come in).

Accordion folder divided by payment type:

Storing instructions, guides and warranties

Thank you very much for stopping by and sorry for such a long post - I wanted to be more detailed and clearer.

If you have any questions or clarifications, I will be happy to answer in the comments.

– this is a set of documents that reflect a person’s activities and indicate his performance. A personal file is often compared to a work record book, but this is a gross mistake. The work book, first of all, differs in that it does not contain any additional information about the employee, except for the place of his current and past work.

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When applying for a job, the enterprise immediately creates a personal file for the new employee, which consists of a number of necessary papers (the set is standard and regulated by law). Only an authorized employee of the HR department can be responsible for maintaining, creating, or making any changes to a personal file.

The personal file reflects the qualities of the employee, his ability to perform his duties at the place of work.

If necessary, these papers can be provided to law enforcement agencies.

As a rule, a personal file contains not only information about the employee, but also all comments and reprimands regarding his work. Information about delays, warnings. If one of the comments is made on a personal file, then you should be wary, because this is very serious.

What does the title page of an abstract consist of?

Conventionally, we could divide the title page of the abstract into the following parts:

1. Abstract header. Here we will write the full name of your university and the name of the department.
2. Title (name) of the work. We write the discipline, type of work and topic of work.
3. Information about the performer and inspector. The details of the student and the supervisor who will check the abstract are indicated.
4. The city where your university is located and the year the work was written. Accordingly, the first part is the very top of the sheet, the second and third are located in the center, the fourth part is the lowest line of the page.

Here's what the title page of an abstract might look like:

Let's see how each part is designed.

Personal data and personal file

Most of the documents that fall into the folders with the personal files of the organization’s employees contain personal data. In this regard, it is mandatory to obtain written consent for their collection, processing and storage. It is compiled in any form. It should contain:

• identification data of the person giving the permission;
• the purpose of processing personal information;
• identification information about the employer who will process the data;
• permitted types of actions with personal data, as well as methods for their implementation;
• a list of information with which the employer is allowed to work;
• validity period of the permit, as well as the signature of the worker.

The permit is also filed in a personal file.

Top of the title page

The header is typed in Times New Roman font (like the rest of the work) at 14 pt. Alignment is done to the center of the page.

On the first top line in capital letters it is indicated: MINISTRY OF EDUCATION AND SCIENCE OF THE RF. In the line below we write the full name of the institution where you study. The entire name most often fits into 2-3 lines. Below it is the name of your department. In the header, one and a half line spacing is most often used, but according to some requirements, single line spacing is used.

Middle part of the title page

The first half of the middle part of the sheet (name of the work) is aligned in the center, typed in 14-16 point size.

First, we indicate in capital letters the type of work: ABSTRACT.

The other line contains the discipline (subject) in which the work is performed.

Below is the full title of the topic. Often shown in bold.

The second half of the middle part of the sheet (information about the performer and the inspector) is aligned to the right. Typed in font size 14.

First, we indicate the details of the person who performed the work in the following sequence:

Completed by a student of the group (group number), full name.

Then the reviewer data:

Checked: teaching position, full name.

A few more notes on the design

Before creating the title page of the abstract, do not forget to set the correct fields in the “Page Options”. They will be as follows:

• left margin – 3 cm;
• right margin – 1.5 cm;
• the upper and lower margins are 2 cm each.

It is also important to remember that although the title page of the work is considered first in the page numbering, the page number is not placed on it. You can get this format by checking the “Special header and footer for the first page” box when adding page numbering in the “Insert” tab.

The title page of the abstract is something that you should pay attention to when preparing your work: the reviewer will definitely see it first. We hope our tips will help you figure this out.

The procedure for creating and maintaining a worker’s personal file

Since the methods, techniques and features of how an employee’s personal file is created and maintained are not established , the company will have to independently determine the entire sequence of actions.

The execution and filing of all necessary documents is carried out only by authorized officials.