OS-6 inventory card in 1C 8.3

OS-6 inventory card in 1C 8.3: where to find it, how to create and print it

The inventory card for accounting for fixed assets OS-6 in 1C 8.3 can be found and printed directly from the directory “Fixed Assets” (Fig. 1).

The corresponding button is available both in the general list of fixed assets (Fig. 2) and in the element form.

How to fill out this card correctly?

Two types of data can be distinguished. Conventionally, they can be called “constants” and “variables”.

Conventionally, “permanent” data is filled in directly in the OS directory (Fig. 3).

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On the “Additional” tab, you can enter the passport number, serial number, issue date, etc. These data do not change during operation (Fig. 4).

The tabs “Accounting Accounting Information”, “Accounting Indicator Information”, “Depreciation of Accounting Unit”, “Depreciation of Accounting Indicator” are filled in when posting the document “Acceptance for accounting of fixed assets” (Fig. 5).

This data is subject to change.

For example, you can change the location of the fixed asset, the financially responsible person, and the service life.

To change conditionally “variable” data, you need to generate and post special documents. For example, in order to assign a new financially responsible person or location of a fixed asset, the document “Movement of fixed assets” is generated (Fig. 6).

After completing this document, the inventory card will contain new data (Fig. 7).

The main thing is not to forget to indicate the date of the information before generating the inventory card. The card will look different on different dates.

Report 1C 8.3 “OS 6b Inventory Book”

All changes to OS reflected in accounting can be seen in the report “Inventory book OS 6b” (Fig. 8).

The report is called up from the “OS and Intangible Materials” window (Fig. 9).

Other reports on fixed assets can be seen in the article Reports on fixed assets in 1C.

Unfortunately, we are physically unable to provide free consultations to everyone, but our team will be happy to provide services for the implementation and maintenance of 1C. You can find out more about our services on the 1C Services page or just call +7 (499) 350 29 00. We work in Moscow and the region.

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Receipt of fixed assets

Let's move directly to accounting for fixed assets and create the first document related to the receipt of fixed assets in our company.

Go to the “OS and Intangible Materials” section of the “Equipment Receipts” magazine. Let's create our first document:

We receive equipment from the supplier:

Invoice 1501 dated 01/15/2015, invoice 1501 dated 01/15/2015
Supplier LLC "KVADROKOM" INN/KPP: 5027147377/ 770301001
OGRN: 1095027003367
Address 123242, Moscow, Sadovaya-Kudrinskaya street, building No. 11, building 1, apartment Room 2P-14

Supply Agreement 1501 dated January 15, 2015 VAT in the amount

Automatic striping machine. EXS 108 1 pc. RUB 1,180,000.00 each

Total: RUB 1,180,000.00 incl. VAT 180,000.00

How to print an inventory card for recording a fixed asset item in 1c

Publication date 09/18/2018

Release 3.0.64 used

To create an inventory card in the 1C: Accounting 8 program, follow these steps (Fig. 1):

Section: Directories
-
Fixed assets
.
Select the fixed asset object for which you want to generate an inventory card.
Button “OS Inventory Card (OS-6)”.
The inventory card of a fixed asset object reflects all information on the fixed asset - name of the object, inventory number, depreciation group, passport, date of acceptance for accounting or deregistration, accounting account, location of the object, useful life, revaluation results (if any) , modernization, etc. (Fig. 2).

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How to create an inventory card?

In the main menu we find the section “Directories”, then “OS and intangible assets” and the item “Fixed assets”. Now we select the desired object for which we create a document. The following information is automatically reflected here:

“Accepted for accounting”;
“Deregistered”;
"Location";
"MOL";
“Method of reflecting depreciation expenses.”

The data in the “Information for inventory card” tab must be filled in manually:

"Manufacturer";
"Factory number";
“Passport number (registration)”;
"Date of release (construction)."

After filling out all the information, print the document and click on the “OS Inventory Card (OS-6)” button.

Are there any difficulties? Contact our technical support for advice. We will help you set up the work program, provide advice, and provide training for specialists.

Inventory book OS-6b

In the case when your organization has a relatively small number of fixed assets, you are allowed not to create its own inventory card for each, but to create a consolidated one. It is called an inventory book.

You can find this report in section 1C “OS and intangible assets”.

All data is presented in table form, as shown in the figure below.

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How to classify objects taking into account the concept of materiality

It turns out that, taking into account the concept of materiality and the requirement of rationality, the classification of material objects in accounting may look like this (clause 7.4 PBU 1/08, clause 3 FSBU 5/2019, clause 5 FSBU 6/2020):

Irrelevant items, regardless of their useful life, are materials and low-value fixed assets that are written off as expenses at the time of acquisition.
Inventories are significant items used for less than 12 months. Materials with a service life of up to a year are accounted for in account 10 “Materials” and are written off as expenses when transferred to production in the same manner as before.
Fixed assets are real, having a unique inventory number. These are significant objects with a service life of more than 12 months, which are first credited to account 08 “Investments in non-current assets” and then put into operation. The cost of fixed assets is repaid through depreciation.

And then the time has come to introduce the concept of “Low-valued equipment and inventories” - this is how we will call objects recognized as non-essential in accounting.

What might fall into this category? Most of what was previously special clothing and equipment, as well as furniture, office equipment, computers, power tools, fire extinguishers, etc.

As a rule, such objects require additional control, that is, operational accounting - to whom, when and how much was issued (clause 8 of FSBU 5/2019, clause 5 of PBU 6/01, clause 5 of FSBU 6/2020).

Inventory cards in 1C: Accounting departments of government institutions, 8th edition. 2.0

In this article, we will look at what an inventory card is, what it is used for, and how to correctly fill out an inventory card in the 1C: Public Institutions Accounting program, 8th edition. 2.0

Inventory card - what is it and what is it for?

An inventory card is maintained for each fixed asset item (non-financial asset). You can call it a “passport” of the fixed asset; it contains all the information about it. Today, the current form for the OKUD inventory card for accounting for non-financial assets is 0504031 (approved by Order of the Ministry of Finance of the Russian Federation dated March 30, 2015 No. 52n, applied from December 29, 2021). For a group of homogeneous objects of fixed assets (software, library collections, stage and production equipment (scenery, furniture and props, props)), items of production and household equipment worth up to 40,000 rubles inclusive, the form according to OKUD 0504032 is used.

A card in 1C:BGU (f. 0504031) is opened by the institution for each inventory item, filled out on the basis of the Acceptance and Transfer Certificate of fixed assets, passports of manufacturers, technical and other documentation characterizing the object, reflecting the date of acceptance for accounting and the transaction log number .

How to print an inventory card in 1C 8.3

Click the Inventory card (OS-6) or More - Inventory card (OS-6) button in the fixed asset card (section Directories - Fixed assets and intangible assets - Fixed assets). PDF

The OS Inventory Card form in the OS-6 form will be filled in with current data as of the Information Date .

The inventory card must be updated when:

moving the OS,
changing OS accounting parameters;
during modernization, repair (reconstruction, etc.);
upon departure.

In 1C you can also print out the inventory book for accounting of fixed assets (form OS-6b), which is used to account for fixed assets of a small enterprise.

The report Inventory book of fixed assets is located in the section OS and intangible assets - Reports - Inventory book of fixed assets (OS-6b). PDF

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Publication card

Sections:	Legislation (ZUP), Salary (ZUP), Personnel (ZUP), Settings (ZUP)
Heading:	1C Accounting 8.3 / Lease of fixed assets / Disposal / Fixed assets (directory) / Receipt
Objects / Types of charges:
Last change:	16.07.2020

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Group printing of inventory cards

If we need to print a large number of inventory cards at once, we can do this by selecting the necessary objects in the “Fixed Assets” directory and using the print button from it (“OS Inventory Card (OS-6)”).

Fig.10 Group printing of inventory cards

To select a group of objects, you can use hotkeys that apply to any list in 1C - both directories and document journals.

For example, you can select all elements of the Fixed Assets directory by pressing the key combination “Ctrl+A”. Or by selecting the first element and pressing “Shift+End”, we will select the directory elements to the end, starting with the current one, and “Shift+Home” – from the current element to the beginning of the list. By holding the "Ctrl" button while selecting elements, we can select objects in any order.

By using this printing method, the user can save a lot of time.

For small organizations that have a small number of fixed assets, it is allowed to use the report “Inventory book OS-6b”, which can be found in “OS and intangible assets-Reports”.

Fig. 11 OS and intangible reports

It is a summary card in the form of a compact table.

Fig.12 Table

Thus, by recording manipulations with fixed assets in accounting and filling in all the necessary data, the user can easily print inventory cards for fixed asset items from the program.

Although the price of 1C:Accounting is one of the lowest in the 1C product line, as we have seen, this product is not only a tool for regulated and tax accounting, but also a multifunctional assistant in accounting for fixed assets.