How to send a resume by email to an employer

Today, the Internet is the most popular tool for finding a job. The most basic way is to leave a response to a vacancy on a personnel website with just one click. But when it comes to sending resumes by email, job seekers often make mistakes. We will tell you how to correctly send your resume to an employer so that it does not go unnoticed.

Subject line when sending your resume

Job seekers often neglect the most important rule - to format the subject line correctly when sending a resume by email. Do not leave this field empty under any circumstances: without a subject, your letter may end up in spam, or the employer simply will not notice it.

The topic should be brief but contain the necessary information. Examples of successful topics: “Response to the vacancy of an assistant designer”, “Resume of the chief accountant”, “Resume of A. N. Ivanova for the position of translator”.

Sometimes the employer asks you to indicate something specific in the subject line of the letter (for example, a vacancy code). Be sure to pay attention to this so that you are not considered absent-minded.

How to write a resume: the most important thing in 4 minutes

Additional recommendations

The proposed tips will certainly be useful to those who are looking for work on the Internet and sending their resume via email.

When sending it is recommended:

Scan attached files with antivirus programs
Do not archive files unless asked to do so in the advertisement.
Send .doc files in early formats, as new ones may not be opened by the employer
Please leave a contact number on the accompanying form.
Do not resend the letter if the employer left the first one unanswered
Copy the recipient's address rather than rewriting it manually
Write a letter from a corporate address, from your previous place of work

After submitting your resume, it is recommended that you turn on notifications when you receive new emails. This will allow you to know in a timely manner that a response has been received to the letter.

What to write to an employer when sending a resume

You should not send the employer a blank letter with an attached resume file. Having a cover letter is not only considered a sign of good manners, but also shows your sincere interest in the proposed position.

Place the cover letter in the body of the message. The text of the letter should be concise and may contain:

contacting the employer;
the name of the vacancy you are interested in;
information about how you found it;
brief information about your experience, skills;
completion of the letter (thanks for the time spent, full name).

Example of a cover letter:

“Hello, Alexander Ivanovich!

I saw your advertisement for a translator vacancy on the website hh.ru. I propose my candidacy for the specified position and send my resume. I am a certified philologist and translator of the English language, I have five years of experience in translating technical documentation. I carry out assigned tasks clearly and efficiently.

Please consider my candidacy and thank you for your time. You can contact me by phone (123) 456-78-91.

Sincerely, Ivanova I.P.”

Preparatory stage

First of all, it is important to correctly compose the specified document in electronic form. If you don’t know how best to format it, you can use the templates that our website offers and recommendations for filling it out. In them you will find the main sections that need to be completed when writing a resume. Don't deviate too much from the given standard. It is convenient for recruiters to view a clear, structured document in which all the information is arranged in the order they are accustomed to. Such a resume has a better chance of being read and evaluated.

Please note that when sending the specified document by email, you must provide a cover letter. It is best to send your resume as an attached file. This will allow the recruiter to view the document, download and print it if necessary. You can write a cover letter directly in the body of the email. According to established rules, it must contain an appeal to a potential employer and a request to consider your resume for the proposed vacancy.

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Should you call the employer after sending your resume?

Experience shows that contacting an employer can be quite difficult. If you do leave a phone number, you can call the company the day after you send your resume and ask if they received your letter. The call will show that the proposed position is really important to you, and will also prevent your letter from going unnoticed.

If you can’t get through by phone, don’t worry: if you followed all the recommendations for sending your resume, your letter will be received. And they will call you back if you are among the selected candidates.

Important nuances

In addition to preparing a competent resume and writing a cover letter, there are a number of points to consider. Please note that the recruiter will see the name of the document under which you saved your resume. Therefore it must be neutral. It is better if it is immediately clear who sent it. This way it won’t get lost among the mass of similar downloaded documents. For example, you can call it “Resume_Starchenko_economist”.

But that is not all. Look at your email name. It is unlikely that the employer will be able to seriously evaluate the document sent from or It is not difficult to create a new mailbox from which you can send your resume by email. Its name can be, for example, your first name and last name or a combination of your last name and date of birth. When registering a new mailbox, almost all mail systems offer several options for its name, based on the data you provide.

After sending the letter, you can call the company whose vacancy interests you and find out if they received your message. It is better to do this only the next day. Don't think that you might seem intrusive. On the contrary, it will only emphasize that you are still interested in the proposed vacancy. In addition, after the phone call, you will be sure that the potential employer received your letter, and it did not go unnoticed, ending up in the spam folder.

Good to know: How to write a cover letter for a resume

It is advisable to indicate the name of the vacancy you are interested in in the subject line of the message. But you can also do this in the body of the document. Please note that in large companies several vacancies may be open at the same time, and compliance with this rule will greatly facilitate the recruiter’s task of sorting correspondence and increase your chances.

Tip 1: How to send your resume by email

You should start your resume by indicating your last name, first name and patronymic. Write your date of birth, address, as well as contact information where you can be contacted - mobile phone number, email. If the work is remote or partially remote, it would be a good idea to indicate your Skype login or ICQ number. You can also write about your marital status and presence of children, but this information is not required. If necessary, the employer can clarify this when hiring you.

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All employer contacts that the employer deems necessary to make public can be found directly in the vacancy announcement. E-mail will definitely be among them: employers often prefer not to make their phone number public in order to protect themselves from calls from mostly obviously unsuitable applicants (and there will always be significantly more of them than there are vacancies).

Preparing your mailbox

greeting and address;
the name of the vacancy that interests you;
the source that brought you to this vacancy;
a summary of your skills;
ending the letter as a thank you for reading.

Writing a cover letter to an employer

DOCX, if you are sure that the employer has a modern version of MS Word installed;
DOC, which is suitable for any version of a Microsoft text editor;
RTF, due to the fact that it can be opened in most programs;
PDF, if the resume involves a beautifully designed presentation of a specialist.

The first step, which begins with instructions on how to send a resume by mail, is the employer’s email address. The contact information you need is usually included in the job posting. Employers most often leave an email address rather than a telephone number to protect themselves from numerous and unnecessary calls. Having found the necessary contact, do not copy it down on paper, but immediately copy it from the electronic page into the corresponding field of the letter.

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Sharpen your resume and cover letter

Spelling mistakes.
Any spelling mistake is bad, but be especially careful when spelling company names. If you enter the company name incorrectly, it may make it difficult to verify your information.
Grammatical errors.
This makes your resume and cover letter look sloppy. If grammar is not your thing, have someone check your documents.
Inaccurate information.
Make sure you have not made any mistakes in your years of employment or graduation dates.

Send your resume to the company's address

If you don't know anyone at the company, you can still find the hiring manager's name on LinkedIn. Once you know his name, make sure he can see your profile so he can see your qualifications.

Selecting this shipping method only if there is an emergency request from a potential employer. Most likely, he needs to see the text itself, and not how it is formatted.
It is advisable to also send it by regular mail at the same time . This will not only show the degree of desire to work in this particular organization, but also perseverance - as a positive side of character.
Submitting your paper twice will expand the circle of potential readers, and this automatically increases your chances of being invited to an interview. Where you show your best side.

Personal data - indicate your full name, date of birth (not age), your marital status, actual residential address and contact phone number;
Goal - most applicants needlessly miss this point, but it is precisely this that makes it clear to your future employer your priorities regarding the vacancies available to him;
Education - divided into two subsections. The first describes the basic education you received, and the second describes various courses, additional classes, trainings and the like. It is very important to write down the name of the educational institution in full, not forgetting about the faculty and specialty;
Work experience - we start with the last position and company, then in descending order we write down the positions and organizations in which you worked. Do not forget to note the dates of entry and departure from positions, as well as the profile of the organizations. Avoid brief and common language in terms of the field of activity of the company, only official names;
Professional skills - here we describe everything you learned in previous jobs. There is no need to go too far and describe how you know how to arrange correspondence according to Feng Shui. Only what will be useful for your future vacancy;
Foreign languages - knowing them is not just good for you, but wonderful, because this is the point that can tip the scales in your favor. Do not forget to indicate the level of proficiency, only in generally accepted official formulations;
Ownership of a PC and office equipment - in the modern world there is nowhere without this, do not forget to write down the names of the software systems that you can use;
Additional data - this includes: the ability to drive a vehicle, its availability, attitude towards business trips, etc.

Summary: general information

This method is clearly no different in terms of speed of delivery. But this does not mean that it should be completely discounted. Let's start with the costs that you will incur when choosing this method of sending a document:

In the subject line of the letter, it is worth indicating that your letter is a resume. Otherwise, the letter will be ignored or considered spam.
Don’t forget to attach your resume; you can do this by using the “attach file” button.
In the letter itself, you should write something that will encourage the employer to read the resume. Get him interested.

The content of your resume determines the first impression you make. But we can say that it plays a key role in the device. However, not everyone knows how to write a resume correctly , what is worth writing about it, and what should never be written about it.

Preparing and writing a resume

The most important step is writing a resume. You can approach this from a creative side, but in no case overdo it. It is worth understanding that you need to give the impression of a serious, reasonable person, but in no case an ordinary one. Therefore, you need to compose your resume in such a way as to please the employer, hook you, and interest you. To begin with, you can start with a sketch, make a plan. List the most important information according to content. You shouldn’t think that your resume should be short, no, not at all. The resume should be detailed, fully revealing the reasons why you should be hired.

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Recently, employers prefer to indicate only email as a method of communication in order to make an initial selection of resumes. According to statistics, more than 90% of applicants send their application by email incorrectly. To be in the remaining 10% you need to follow simple requirements.

Examples of cover letters for resumes

A cover letter is a business document, therefore, it is subject to the basic requirements for business correspondence. The experience of many years of practice has developed content that is optimal for this type of information.