HR outsourcing

What is outsourcing?

Outsourcing is the transfer of non-core tasks of a company or enterprise to a third party organization specializing in this type of activity. It is one of the unique forms of cooperation between organizations.

What functions can be transferred? Accounting, office work, promotion, advertising, business, production tasks.

What does the performer do? Supports the uninterrupted functioning of individual infrastructure branches and services them. With this organization of work, the customer has the opportunity to reduce the number of jobs, concentrate on the main areas of his activity, without being distracted by secondary ones.

Leasing functions

You will be able to determine which functions will be useful for your organization based on the capabilities and needs of your business.

Hiring and firing staff

When hiring new employees, experienced outsourcers will pay attention to details that you didn’t even suspect. A high level of competence in the field of labor law will also be necessary in the case of dismissal. When an employee leaves, conflict situations arise more often, and to avoid sharp corners, a certain literacy in this matter and knowledge of the rules of the game are simply necessary.

If conflict cannot be avoided, the right thing to do is to seek professional advice. For example, it provides online consultations.

Drawing up contracts and instructions

Modern managers and business owners most likely cannot afford to keep up with constant changes in labor legislation. Often there is simply no time for this, or the budget does not allow. Writing job descriptions takes a long time and is often delayed until the next day, week or even months.

In order to avoid ignorance and all the ensuing consequences, it is better to delegate this task to a specialist. Remote HR employees do this in a timely manner and are always aware of changes.

Maintaining work records

It seems that keeping work books is quite simple, but this is only at first glance. We are talking about filling out the main document about work activity and length of service. Accordingly, it is necessary to comply with all standards.

Performing this task requires a high level of responsibility if you do not want your employee to run into problems due to incorrect completion of the document and sue you.

It is unlikely that a company that does not have a personnel department as such can boast of the absolute correctness of filling out this document. It is for this reason that it would be better to entrust this to specialists.

Formation of staffing and vacation calendar

The work schedule is not mandatory according to the labor code of our country, so often in developing and medium-sized companies it simply does not exist. But when it comes to new employees or accounting for primary documentation for processing salaries, it really makes the job easier.

The vacation calendar is rarely filled out correctly. If the schedule is not approved by order, during inspection there is a risk that it will be considered a violation, which, in turn, is fraught with unpleasant penalties.

Creation of internal labor rules

To draw up high-quality internal work schedule rules, you need to know the Labor Code of the Russian Federation. If your organization does not have such a specialist with knowledge of labor legislation, and you yourself are incompetent in this matter, HR outsourcing will be an excellent solution.

Of course, these are not all the aspects that personnel leasing contains, but only the main ones that are most often encountered in practice.

What is HR outsourcing?

In the case of staffing such services, a third-party company takes on the functions of the HR department. It is no secret that in the personnel policy of an organization, all issues must be resolved quickly, efficiently and effectively. At the same time, maintaining a modern and competent in-house HR service requires significant investments. This is expensive for start-up, small companies.

Many managers make the mistake of entrusting the functions of a personnel officer to an employee without proper education. This immediately affects the quality of the staff. Therefore, many, many organizations are turning to HR outsourcing. After all, companies specializing in such activities already have a full staff of professionals (from HR managers to lawyers, accountants), accumulated experience, the necessary equipment, etc.

Main tasks of an outsourcing specialist

Hiring and dismissing employees

Experienced specialists will be able to organize a high-quality hiring process, taking into account your individual preferences and wishes, as well as taking into account certain features of the enterprise. Often, company management does not devote the required amount of time to the process of analyzing all the nuances of admission. The company's outsourcing specialists will be able to competently assess all the important points, which will further eliminate the hiring of unqualified specialists.

Development of labor contracts and instructions

There are specialized job descriptions that clearly define all the nuances of the work of certain specialists, taking into account a certain professional focus. Such instructions require careful attention to the description of details and nuances. It is for this reason that instructions are developed by specialists taking into account the requirements of management and the characteristics of the position. Also, the company’s specialists will carry out all the necessary work related to the issue of drawing up employment contracts. Such documents must be processed taking into account all the norms of the legislative framework, which will allow the manager not to worry about certain nuances of employing specialists.

Filling out labor books

Official employment requires the preparation of a specialized package of documents; a number of actions are also carried out aimed at organizing personal documentation for each employee. It is mandatory to fill out a work book, in which all data on the availability of employment, the position received, length of service, etc. is entered. That is, there is a need for a detailed description of the data on employment, indicating the order number, and all data that relates to the issue of dismissal is also indicated . If the company’s management does not have an employee who carries out the personnel control process, then all actions of this format are carried out exclusively within the framework of the outsourcing company’s work.

Drawing up staffing and vacation schedules

Labor legislation clearly defines all the important points that relate to the issue of hiring specialists. It also determines the need to provide a vacation schedule and a specialized schedule. All of the above documents will be completed by specialists from the company you hire.

Internal work schedule

A very important document that must, in all its parameters, comply with the established standards of labor legislation. When drawing up this document, it is very important to use clear and accurate information, to determine working hours taking into account various parameters that should not violate the rights of workers and worsen their situation at the enterprise.

Transferable functions

The following functions are usually transferred to an outsourcing recruitment agency:

• Recruitment of employees, hiring of new personnel. Most often, third-party professionals are entrusted with the selection of new employees and their subsequent employment. Sometimes outsourcing companies also engage in the dismissal of personnel and the analysis of conflicts on this basis. After all, many recruitment agencies have professional lawyers on their staff.
• Drawing up employment contracts and job descriptions. A specialist who monitors changes in labor legislation is most often a costly unit of the state. It is much more profitable to entrust this work to professionals who specialize in this area.
• Staffing, vacation schedules. HR outsourcing includes this activity. After all, not all companies develop such a normative act as a staffing table due to its optionality. However, the document simplifies the process of hiring new specialists and the procedure for calculating their salaries. As for the vacation schedule, a non-professional can easily make a mistake in it, which could result in punishment from the employer. Therefore, it is much easier to shift such labor-intensive activities to an intermediary.
• Maintaining work records. It is no secret that this document is the main evidence of the employee’s work activity and length of service. Therefore, you need to fill out work books strictly following labor legislation. And again, such a responsible job should only be entrusted to a professional.
• Drawing up internal labor schedule rules. Another document that should not contradict the Labor Code in any way, which increases the time for its development. Therefore, this function is often transferred to HR outsourcing companies.

Advantages of cooperation with BukhProConsulting LLC

• Extensive experience in the Russian market of outsourcing accounting services and enterprise support.
• Qualified specialists in the field of accounting, taxation, labor legislation and law.
• High quality of services.
• Individual approach to each client.
• Complete confidentiality.
• Competitive prices.
• Support and reliable support in all matters relating to labor legislation.

To order outsourced services, just call us or use the online service.

Benefits of Mediation

Now let's move on to the features of cooperation. The advantages of HR outsourcing are as follows:

• Professionalism. The staff of such companies is made up of experienced, highly qualified workers focused on their narrow specialization.
• Agreed deadlines for completing the work. An agreement is concluded with the contractor under which he is obliged to perform a prescribed list of works during a specific period.
• The size of the staff corresponds to the size of the company. Many companies are faced with a problem when there is an acute shortage of specialists whose work will be needed only during a certain period. Now there is no need to “inflate” the staff to complete one specific task.
• Reduce costs. This is sometimes the main plus for the company. The remote HR department recruits staff, calculates salaries, insurance premiums, etc. In addition, he bears full responsibility for losses that may result from his errors.
• Focus on your core functions. The company can spend more resources on achieving key goals, planning new ones, redirecting financial flows, developing personnel, etc.
• Disinterested party. A remote recruitment agency is an impartial intermediary between an employee and an employer. All problems and conflicts are resolved according to the letter of the law, without personal factors.

What is HR outsourcing and who needs it?

Outsourcing is the transfer of any functions of an enterprise to another company on a contractual basis. It is not difficult to guess that the area being transferred is not the main one for the enterprise. This allows you to concentrate internal resources on core activities.

HR outsourcing is the transfer of all the work of the HR department to a third party. That is, you will receive a so-called remote HR department.

Who might this be convenient for? First of all, managers of small and developing enterprises who cannot yet afford to maintain a full-fledged HR department.

In this case, the responsibilities of personnel officers are assigned to other specialists (for example, a secretary or accountant).

But this distribution of additional responsibilities has significant disadvantages:

• illiterate management of affairs, since they are not handled by a specialist;
• the employee’s demand for additional payment, which is completely fair;
• negligent attitude towards additional workload, which is natural - after all, the employee is focused on his direct responsibilities.

Outsourcing of HR administration is very relevant when you need to urgently and quickly recruit new employees. For example, workers for a new branch of production or for a construction site.

Another option for the direct benefit of HR outsourcing is for foreign companies that have recently been operating in the Russian market and have not yet delved into domestic labor legislation.

Pros and cons of HR outsourcing:

For other types of remote collaboration, read the publication “Outsourcing” on our website.

Disadvantages of Mediation

Outsourcing HR accounting, like any other business tool, has a number of disadvantages:

• Low professional training of specialists. Not every remote recruitment agency is highly professional. The main requirements for an intermediary are experience in this field, an impeccable reputation, excellent staff who skillfully resolve non-standard situations. It is also important to have business insurance.
• Breach of confidentiality. The intermediary is given important documents of the organization so that he can fully perform his duties. An unscrupulous agency can use the data obtained for personal purposes.
• Remoteness. Some problems need to be solved “here and now”. Remote agency specialists cannot perform work in this way.
• A superficial idea of ​​the specifics of the company. A recruitment agency consists of professionals in the field of personnel work. They need time to understand the specifics of their partner’s areas of activity. And there is a great chance that this will be a superficial glance from the outside.

Now let's move on to the main mistakes when choosing HR outsourcing services.

HR outsourcing

However, it is not at all necessary for enterprise employees to independently understand the intricacies of labor legislation or deal with issues of personnel records management. These laws are difficult to understand for those who are not experts in the field. The labor legislation of our country is a rather complex object of law that can be interpreted in different ways. Outsourcing of HR services allows you to transfer the performance of these functions to specialists in this matter. They will ensure that HR documents comply with legal standards, help protect the company from any claims from government agencies, point out pitfalls and advise how to avoid them. Involving outsourcing professionals will make it possible to avoid difficulties in accounting. By using their services, an organization can significantly reduce costs and facilitate the work of the accounting department.

Mistake #2: Abrupt Transition

Many employers, having only concluded an agreement with the contractor, immediately strive to reorganize their structural units. As a result, employees simply do not have time to adapt to new conditions. At the same time, the customer’s expenses are in no hurry to immediately decrease.

The transition to a new format is a gradual process. It must be carried out jointly with a recruitment agency.

Who is HR outsourcing suitable for?

Small, medium and large companies

In the event of a sharp increase in the workload on full-time specialists, for example, when opening a branch, a new department, or vice versa, due to a crisis, the company’s management decides to reduce personnel, etc.

There are quite a lot of situations in which the workload on HR specialists increases several times – and they all require solutions.

You can hire a few more employees in the HR department to even out the load on the HR specialists, but when the situation is resolved, they will not be needed until the next similar “crisis”. And keeping specialists who will normally work with a load of 50% of the norm, simply for the sake of a “margin of safety”, without bringing benefit to the company, is irrational.

Owners and managers of micro-businesses

Micro-businesses have their own difficulties: HR records need to be maintained, but the amount of work is so small that it is not enough even to employ one specialist. Of course, you can hire an employee and accept the fact that he has to pay full time at low workload or transfer the functions of the HR department to an accountant, secretary or any other employee.

The disadvantages are obvious: this will not be a professional in personnel records management, but a simple employee who will still need to be paid extra. Pay extra for unskilled work and at the same time bear risks that you will have to pay for during the visit of regulatory authorities.

The problems of micro, small, medium and large businesses are different, but both of them can be solved by switching to outsourcing.

Outsourcing of personnel records, advantages:

• You receive services to the extent that you need;
• Eliminated the cost of hiring a full-time HR officer;
• You write off the costs of outsourcing services, thus reducing the tax base (if you have a simplified tax system of 15% or a special tax system);
• Don't waste time keeping track of all changes in labor legislation;
• Minimize risks for the company in the personnel area of ​​activity.

Still have questions? Get a free consultation from our managers.

Professionalism

The company was created by professional HR people with extensive experience in large Russian and international companies.

Effective solutions

We have expert knowledge of the labor market to solve non-standard and complex tasks related to personnel management.

Reliability and guarantees

We take responsibility for the correct maintenance of personnel records in accordance with labor laws.