Application to the Pension Fund for connecting electronic reporting

At the end of last week, the Pension Fund of the Russian Federation posted for public discussion a draft Resolution “On approval of the Procedure for electronic document flow between policyholders and the Pension Fund of the Russian Federation when submitting information for individual (personalized) accounting.”

Let's figure out together what rules accountants will have to submit reports to the Pension Fund.

The document, among other things, describes the procedure for interaction between the Pension Fund and EDF operators. But we will consider only those rules that relate to interaction with policyholders.

A new way to submit reports

The Pension Fund provides the policyholder with two ways to provide individual information electronically:

through the “Policyholder's Account” of the portal of electronic services of the Pension Fund of Russia (KS);
through telecommunication channels.

As is known, the first method is not currently used.
This will be new for accountants. How to submit reports through the Account? The document provides an algorithm.

Authorization of the policyholder to use the “Policy Account” on the portal of electronic services of the Pension Fund of Russia is possible if he has an account as the head of the organization or an authorized representative of the organization in the Unified Identification and Authentication System.

To access the services of the Account, the policyholder must accept an agreement on the use of the policyholder’s account for electronic document management with the Pension Fund of the Russian Federation.

The agreement is signed electronically by the UKEP of the manager or other persons authorized to do so by order or power of attorney on behalf of the policyholder.

Number in - PFR by - TIN

Type in the search bar of your Internet browser the phrase “payer account of the Russian Pension Fund” with the name of the region you need. For example, for Moscow the address is as follows: https://lkplm.pfr.ru/.
Next, go to the section “Forgot your PFR registration number?” In the window that opens, enter the TIN of the organization or individual entrepreneur and the symbols from the control image.
After that, click on the “Find Registration Number” button. If all numbers and symbols are entered correctly, the name of the legal entity or surname, first name and patronymic of the individual entrepreneur, as well as its registration number, will appear on the screen.

After logging into the Federal Tax Service website (www.nalog.ru), find among the offered electronic services.
Select the status “Legal entity or individual entrepreneur”, then indicate the TIN in the dialog box, enter the characters from the proposed picture and click the “Find” button.
As a result, an extract from the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs is generated. Having opened it, find the section that provides information about registering as an insured with the territorial body of the fund. Here you will see the twelve-digit registration number of the person, the date of registration and the name of the territorial division of the fund that carried out the registration.

Please note => Agreement on the use of a company car for business purposes

EDI PFR

The document describes the procedure for connecting to the electronic document flow of the Pension Fund of Russia (EDO PFR). To do this you need:

conclude a service agreement with the operator;
receive the UKEP of the head of the organization or other persons authorized to do so by order or power of attorney on behalf of the policyholder, and a certificate of the electronic signature verification key;
send to the operator an electronic document “Application for connection to the PFR EDF ”, which is subsequently sent by the operator to the PFR system authority.

Thus, instead of paper agreements with the Pension Fund of Russia there will be electronic applications that will be sent through the operator.

The Pension Fund of Russia, within two working days after receiving the application, will send the policyholder an electronic document “Notification of the result of the review” .
After receiving this document with a mark indicating that the application has been satisfied, the policyholder is considered connected to the Pension Fund of the Russian Federation EDI.

To disconnect from the EDF of the Pension Fund of Russia, you must send to the Pension Fund an electronic document “Application for disconnection from the EDF of the Pension Fund of the Russian Federation” .

PFR code by inn

in the first three characters the designation of the region where the taxpayer is registered is hidden;
the city or region is encrypted behind the second group of characters;
the last part, with xxxxxx , is the individual number itself, assigned to each taxpayer individually.

Based on the data received, the PFR branch assigns a registration number to the policyholder and reports it to the tax registration authority for inclusion in the Unified State Register of Legal Entities (USRLE), in the Unified State Register of Individual Entrepreneurs (USRIP). Those. You can find out your registration number in the Pension Fund of Russia from an extract from the Unified State Register of Legal Entities.

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Reports through representatives

To grant the right to submit individual information to a representative of the policyholder, it is necessary to submit an electronic document “Notification of granting authority to the representative” , signed by the UKEP of the head or other persons authorized to do so by order or power of attorney on behalf of the policyholder.
If the policyholder is not a participant in the information exchange within the framework of the EDI of the Pension Fund of Russia, then in order to submit individual information through a representative, he must personally or through a representative notify the territorial body of the Pension Fund of the Russian Federation about the right of the representative to generate and sign the individual information of the policyholder, providing original documents confirming the authority.

To revoke the right of a representative, the policyholder must submit an electronic document “Notice of termination of powers of the representative” , signed by the UKEP of the head or other persons authorized to do so by order of the organization or power of attorney on behalf of the policyholder.

How to find out the registration number in the Pension Fund (PFR)

By clicking on the last name, a pdf file is available containing complete information about the owner of the entered OGRNIP or TIN. This four-page file contains all of the taxpayer's information. The section of this document contains information about registration as an insurer in the territorial body (branch) of the Pension Fund of the Russian Federation. This is a long twelve-digit Registration number of the Pension Fund, date of registration, name of the territorial body (branch) of the Pension Fund. This is the kind of information that can be generated and obtained from the website of the Federal Tax Service. To complete the task, go to the website nalog.ru and in the Electronic Services tab, select the menu item - “Business risks, check yourself and your counterparty.” After clicking on this item, go to the tab “Information on state registration of legal entities, individual entrepreneurs, peasant (farm) farms.” Here we need to select Legal Entity or Individual Entrepreneur and enter your OGRNIP or INN, the numbers from the picture and start the search by pressing a button. The search results will show:

Please note => Characteristics for the police from the place of work sample

The process of submitting reports on TKS

Submission of individual information in electronic form via TKS is possible if the policyholder has software that performs:

generation of individual information in accordance with the formats, procedures and conditions established by the Pension Fund of Russia, for their subsequent transfer in the form of electronic documents via TKS;
reception and sending of technological electronic documents accompanying electronic document flow between the policyholder and the bodies of the Pension Fund system;
encryption when sending and decryption when receiving information using CIPF;
signing electronic documents when transmitting information and checking the electronic electronic signature.

The Pension Fund of Russia sends an electronic document “Delivery Notification” within one business day .
Within three working days from the date of sending the delivery notification, the Pension Fund performs the following actions:

1) checks the Operator’s electronic digital signature and the composition of the package;

2) decrypts incoming documents.

If errors are detected in the first two points, an electronic document “Notification of refusal to accept the package” .

3) checks the policyholder’s UKEP.

4) checks individual information by Pension Fund programs for compliance with the form, format and filling procedure;

Based on the results of these two checks, the Pension Fund of the Russian Federation generates and sends to the policyholder an inspection protocol or “Notification of the elimination of errors and (or) inconsistencies between the information provided by the policyholder and the information available to the Pension Fund of Russia .

The policyholder will have the right to send to the Pension Fund an appeal (application, objection, request, etc.), the direction of which is provided for by the legislation of the Russian Federation and falls within the competence of the Pension Fund, in the form of an electronic document.

EDF participants must check the receipt of documents electronically on a daily basis

The date of provision of the policyholder’s documents is considered to be the date specified in the document “Inventory of the contents of the package” , which is generated and sent by the operator to the Pension Fund of the Russian Federation in a package with prepared electronic documents with individual (personalized) accounting information.
The date of receipt of documents from the Pension Fund of Russia by the policyholder (representative) is considered to be the date specified in the electronic document “Delivery Notification” , which is generated automatically when they are received by the Operator’s transport service and sent simultaneously to the addresses of all participants in the information exchange.

The representative informs the policyholder about the receipt of documents from the Pension Fund no later than the business day following the day of receipt of these documents.

EDF participants are required to notify the Pension Fund of the change of the UKEP no later than one calendar day from the date of receipt and no later than 7 days before the expiration date of the UKEP.

The process of submitting reports through the Account

Submission of individual information in electronic form through the CS is possible if the policyholder has:

means of access to ITCS "Internet";
software for signing electronic documents UKEP.

Individual information provided by the policyholder (representative) using the KS services must be signed by the UKEP of the authorized person of the policyholder (representative).

The Pension Fund of Russia, within three working days, checks the UKEP of the authorized person of the policyholder (representative) and checks individual information using the Pension Fund of Russia programs for compliance with the form, format and filling procedure, based on the results of which a verification protocol or “Notification of elimination of errors and (or) inconsistencies between information provided by the policyholder and information available to the Pension Fund of Russia .

The policyholder has the right to send to the PFR body at the place of registration an appeal (application, objection, request, etc.), the direction of which is provided for by the legislation of the Russian Federation and falls within the competence of the PFR, in the form of an electronic document.
The date of provision of the policyholder’s documents is considered to be the date recorded in the electronic document “Registration Receipt” generated by the Constitutional Court.

The date of receipt of documents from the Pension Fund of Russia by the policyholder (representative) is considered to be the date of their placement in the Constitutional Court.

“Delivery Notification” is automatically generated and placed in the KS .

When submitting persucheta information through the CS on the portal of electronic services of the Pension Fund of Russia, to organize a secure remote connection of policyholders (representatives), encrypted transport mechanisms and security certificates used on the portal of electronic services of the Pension Fund of the Russian Federation must be used. Submission of individual (personalized) accounting information for policyholders without establishing a secure remote connection is not permitted.

Innovations

A brief overview of the innovations contained in this project.

The Pension Fund is going to interact with e-document flow operators via REST API;
a detached electronic signature (at least when working via TKS) can only be used with images of electronic documents (pdf, jpg, etc.);
XML files (report and packageDescription files) are proposed to be signed with an inline signature (XMLDSig) in the appropriate places provided by the Album of Format (old document formats from 122p/192p and older ones that do not provide for such things will not be able to be submitted according to the new procedure);
the procedure for connecting operators to the Pension Fund's EDMS is prescribed;
a policyholder's account is being created through which it will be possible to send reports (the policyholder must have software for signing reports and, of course, CEP, plus he will need to enter into a special agreement with the Pension Fund of Russia);
it is proposed to replace the previous Agreement on electronic document flow between the policyholder and the UPFR with an application for registration - the response to it will be sent electronically;
The procedure for the policyholder’s withdrawal from the Pension Fund’s e-document flow system and the procedure for informing about the representative office and its termination are also prescribed.

We asked IT specialist Viktor Lyubezny to comment on this project. Here's how he formulated his thoughts on upcoming innovations:

“The procedure for interaction between EDF participants within the EDS, in my opinion, requires improvement.
In particular, the operator’s actions when transmitting a report to the Pension Fund are practically not regulated, only the API protocol and a little about security. There is not even a specified period during which the operator must transfer to the Pension Fund the package received from the subscriber. And I would also like confirmation from the operator, like the Federal Tax Service.
Perhaps the first stage will not be without problems and errors - it is not clear how the subscriber will prove that he sent the report on time.
If this is approved, wait for the support of the next battles with subscribers and Pension Fund authorities...”

Find out the number of the agreement with the Pension Fund according to the tax identification number

The method for obtaining the necessary information in this situation will be the same as in the case of searching for a number in the Pension Fund of the Russian Federation for a company. To find out the registration number in the Pension Fund by TIN, you must again find out the code of the Pension Fund representative office in the region in which the individual entrepreneur is registered, and then use it in accordance with the algorithm for searching Pension Fund numbers by TIN, which we discussed above. Having found a site on the Internet that provides electronic statements, placing an order and quickly paying for it, I received an extract to my email, which contained the coveted registration numbers of the Pension Fund of Russia and the Social Insurance Fund. I calmly filled out the necessary reports and sent them on time, thereby avoiding future problems (fines, explanations, etc.).

22 Dec 2021 marketur 643

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