Job description of the head of the logistics department 2021

I approve
[organizational and legal form, name of organization, enterprise]	[position, signature, full name of the director or other official authorized to approve the job description]
[day month Year] M.P.

Job description of the head of the logistics department [name of organization, enterprise, etc.]

This job description has been developed and approved in accordance with the provisions of the Labor Code of the Russian Federation and other regulations governing labor relations in the Russian Federation.

I. General provisions

1.1. The head of the logistics department belongs to the category of managers.

1.2. Appointment to the position of head of the logistics department and dismissal from it are made by order of the director of the enterprise upon the recommendation of [deputy director for commercial issues or other official].

Job responsibilities

To perform the functions assigned to him, the head of the supply department is obliged to:

3.1. Managing the work of purchasing department managers

3.1.1. Distribute responsibility for certain product groups and additional areas of work among department managers. 3.1.2. Review and approve proposals from purchasing department managers for the commodity items assigned to them, based on the economic interests of the company.

3.1.3. Sets goals and calculates remuneration for department employees in accordance with the procedures established by the company. 3.1.4. Organize the ongoing interaction of your department with other departments of the company.

3.1.5. Ensure the timely execution by all department employees, without exception, of orders, orders, instructions, etc. issued by the company.

3.1.6. Maintain good working relationships within the workforce.

3.1.7. Annually develop proposals for improving the organizational and personnel structure of the supply department, implement measures for the professional development of employees, and increase their motivation. 3.1.8. Ensure the preservation of trade secrets by employees of the procurement department in accordance with the current regulations.

3.2. Management and organization of purchases of goods across the entire product range of the company.

3.2.1. Determine the procedure and procedure for purchasing goods, criteria and norms for conducting procurement transactions, determine and agree on the procedure for settlements with suppliers.

3.2.2. Monitor the status of warehouse stocks for all product groups.

3.3. Formation of assortment, determination of purchase volume and participation in pricing. Ensuring margin targets are met while maintaining the firm's output prices competitive.

3.3.1. Together with the sales department, optimize the purchasing policy (frequency of orders, order size, time of order, minimum balance in the warehouse) taking into account changes in consumer demand, seasonal fluctuations, deadlines for sales, the situation in the production of specific food products, as well as other necessary factors. 3.3.2. Study marketing information and commercial offers in order to optimize existing procurement channels.

3.3.3. Together with the financial service, keep records of the company’s costs for the purchase of goods, regulate costs within the allocated limit (purchase budget).

3.4. Ensuring maximum competitiveness of prices and conditions for purchased products.

3.4.1. Prepare alternative options for less costly and more profitable purchases.

3.4.2. Ensure that the company is provided with the most favorable and favorable payment conditions.

3.5. Control and organization of work with manufacturers and suppliers.

3.5.1. Make decisions about changes necessary for the company in the conditions of work with specific suppliers (about necessary discounts, changes in input prices, terms of payment, delivery, packaging, etc.), as well as decisions on the size of further purchases or their possible termination, if necessary, coordinates its decisions with the deputy director.. 3.5.2. Monitor and ensure the preparation of contracts with manufacturers and suppliers, coordinate terms and delivery times, study the possibility and feasibility of the company’s cooperation with other enterprises and organizations to obtain more favorable purchasing conditions.

3.5.3. Together with the financial service, organize mutual settlements with suppliers, monitor the status of the company's accounts payable arising in connection with the purchase of goods. 3.5.4. Develop, together with the financial service, monthly and weekly payment schedules for the company’s suppliers.

3.5.5. Organize claims work with manufacturers and suppliers in case of violation of contractual obligations, monitor the settlement of these claims, and coordinate with them changes in the terms of concluded contracts.

3.6. Work with documents related to the work of the procurement department. 3.6.1. Generate department cost estimates monthly by the 28th of each month, ensure the correctness of the data contained in them, and also monitor their execution. Coordinate department cost estimates with the deputy director and transfer them to the economist.

3.6.2. Prepare all reporting forms established for the department, monitor the accuracy of the information contained in them, confirm (endorse) their accuracy:

— payment schedule for each direction;

— delivery schedule indicating the range and timing.

3.6.3. Ensure proper accounting, maintenance and storage of documentation in your Department (databases, agreements, powers of attorney, etc.). 3.7. Organization, management and control of work with customs.

3.7.1. Monitor, organize, manage customs clearance of goods.

II. Functions

The head of the logistics department is assigned the following functions:

2.1. Management of the logistics department of the enterprise.

2.2. Organization of accounting of the movement of material resources, preparation of established reports.

2.3. Interaction with suppliers.

2.4. Providing conditions for mechanization and automation of transport and warehouse operations, the use of computer systems in operation.

2.5. Organization of work to improve the qualifications of department employees.

2.6. Ensuring healthy and safe working conditions for subordinate workers, monitoring their compliance with the requirements of legislative and regulatory legal acts on labor protection.

II. Job responsibilities

Head of the logistics department:

Organizes the provision of the enterprise with all the material resources of the required quality necessary for its production activities and their rational use in order to reduce production costs and obtain maximum profits.
Manages the development of projects of long-term and current plans and balances for the material and technical support of the production program, repair and maintenance needs of the enterprise and its divisions, as well as the creation of the necessary production reserves based on determining the needs for material resources (raw materials, supplies, semi-finished products, equipment, components, fuel, energy, etc.) using progressive consumption rates.
Seeks sources to cover this need using internal resources.
Provides preparation for concluding contracts with suppliers, agreeing on terms and conditions of deliveries, studies the possibility and feasibility of establishing direct long-term economic relations for the supply of material and technical resources.
Organizes the study of operational marketing information and advertising materials about the offers of small-scale wholesale stores and wholesale fairs in order to identify the possibility of acquiring material and technical resources through wholesale trade, as well as the purchase of material and technical resources sold on a free sale basis.
Ensures the delivery of material resources in accordance with the terms stipulated in the contracts, control of their quantity, quality and completeness and storage in the enterprise’s warehouses.
Prepares claims against suppliers in case of violation of contractual obligations, controls the preparation of settlements for these claims, and coordinates with suppliers changes in the terms of concluded contracts.
Manages the development of enterprise standards for material and technical assurance of the quality of products, economically sound standards for production (warehouse) stocks of material resources.
Provides control over the state of stocks of materials and components, operational regulation of production inventories at the enterprise, compliance with limits on the supply of material resources and their expenditure in the divisions of the enterprise for their intended purpose.
Manages the development and implementation of measures to increase the efficiency of use of material resources, reduce costs associated with their transportation and storage, use of secondary resources and production waste, improve the control system over their consumption, use of local resources, identify and sell excess raw materials, materials, equipment and other types of material resources.
Organizes the work of the warehouse, takes measures to ensure compliance with the necessary storage conditions.
Provides a high level of mechanization and automation of transport and warehouse operations, the use of computer systems and regulatory conditions for organization and labor protection.
Organizes accounting of the movement of material resources in the enterprise's warehouses, takes part in conducting an inventory of material assets.
Ensures the preparation of established reporting on the implementation of the enterprise's logistics plan.
Manages department employees.

III. Job responsibilities

To perform the functions assigned to him, the head of the logistics department is obliged to:

3.1. Organize the provision of the enterprise with all the material resources of the required quality required for its production activities and their rational use in order to reduce production costs and obtain maximum profits.

3.2. Manage the development of draft long-term and current plans and balances for the material and technical support of the production program, repair and maintenance needs of the enterprise and its divisions, as well as the creation of the necessary production reserves based on determining the need for material resources (raw materials, supplies, semi-finished products, equipment, components, fuel, energy, etc.) using progressive consumption rates.

3.3. Find sources to cover the needs of the enterprise using internal resources.

3.4. Ensure preparation of contracts with suppliers, coordination of terms and conditions of deliveries; study the possibility and feasibility of establishing direct long-term economic relations with suppliers of material and technical resources.

3.5. Organize the study of operational marketing information and advertising materials about the offers of small-scale wholesale stores and wholesale fairs in order to identify the possibility of acquiring material and technical resources through wholesale trade, as well as the purchase of material and technical resources sold on a free sale basis.

3.6. Ensure the delivery of material resources in accordance with the terms stipulated in the contracts, control their quantity, quality and completeness, as well as control over storage in the enterprise’s warehouses.

3.7. Prepare claims against suppliers in case of violation of contractual obligations, monitor the preparation of settlements for these claims, coordinate with suppliers, if necessary, changes in the terms of concluded contracts.

3.8. Manage the development of enterprise standards for material and technical assurance of the quality of products, economically sound standards for production (warehouse) inventories of material resources.

3.9. Ensure control over the state of stocks of materials and components, operational regulation of production inventories at the enterprise, compliance with limits on the supply of material resources and their expenditure in the divisions of the enterprise for their intended purpose.

3.10. Manage the development and implementation of measures to improve the efficiency of use of material resources, reduce costs associated with their transportation and storage, use of secondary resources and production waste, improve the control system over their consumption, use of local resources, identify and sell excess raw materials, materials, equipment and other types of material resources.

3.11. Organize the work of the warehouse, take measures to comply with the necessary storage conditions.

3.12. Ensure a high level of mechanization and automation of transport and warehouse operations, the use of computer systems and regulatory conditions for organization and labor protection.

3.13. Organize accounting of the movement of material resources in the warehouses of the enterprise, take part in the inventory of material assets.

3.14. Ensure the preparation of established reporting on the implementation of the enterprise’s logistics plan.

3.15. Manage department employees.

3.16. [Enter as appropriate].

Job description of the head of the logistics department

708 17483

We bring to your attention a typical example of a job description for the head of the logistics department, sample 2021. Job description of the head of the logistics department

should include the following sections: general position, job responsibilities of the head of the logistics department, rights of the head of the logistics department, responsibility of the head of the logistics department.

The job description of the head of the logistics department refers to the section “ General industry qualification characteristics of positions of workers employed at enterprises, institutions and organizations

«.

The job description of the head of the logistics department should reflect the following points:

Job responsibilities of the head of the logistics department

1) Job responsibilities.

Organizes the provision of the enterprise with all the material resources of the required quality necessary for its production activities and their rational use in order to reduce production costs and obtain maximum profits. Manages the development of projects of long-term and current plans and balances of material and technical support for the production program, repair and operational needs of the enterprise and its divisions, as well as the creation of the necessary production reserves based on determining the need for material resources (raw materials, materials, semi-finished products, equipment, components, fuel, energy, etc.) using progressive consumption rates. Seeks sources to cover this need using internal resources. Provides preparation for concluding contracts with suppliers, agreeing on terms and conditions of deliveries, studies the possibility and feasibility of establishing direct long-term economic relations for the supply of material and technical resources. Organizes the study of operational marketing information and advertising materials about the offers of small-scale wholesale stores and wholesale fairs in order to identify the possibility of acquiring material and technical resources through wholesale trade, as well as the purchase of material and technical resources sold on a free sale basis. Ensures the delivery of material resources in accordance with the terms stipulated in the contracts, control of their quantity, quality and completeness and storage in the enterprise’s warehouses. Prepares claims against suppliers in case of violation of contractual obligations, controls the preparation of settlements for these claims, and coordinates with suppliers changes in the terms of concluded contracts. Manages the development of enterprise standards for material and technical assurance of the quality of products, economically sound standards for production (warehouse) stocks of material resources. Provides control over the state of stocks of materials and components, operational regulation of production inventories at the enterprise, compliance with limits on the supply of material resources and their expenditure in the divisions of the enterprise for their intended purpose. Manages the development and implementation of measures to improve the efficiency of use of material resources, reduce costs associated with their transportation and storage, use of secondary resources and production waste, improve the control system over their consumption, use of local resources, identify and sell excess raw materials, materials, equipment and other types of material resources. Organizes the work of the warehouse, takes measures to ensure compliance with the necessary storage conditions. Provides a high level of mechanization and automation of transport and warehouse operations, the use of computer systems and regulatory conditions for organization and labor protection. Organizes accounting of the movement of material resources in the enterprise's warehouses, takes part in conducting an inventory of material assets. Ensures the preparation of established reporting on the implementation of the plan for the logistics and technical support of the enterprise. Manages department employees.

The head of the logistics department must know

2) When performing his job duties, the head of the logistics department must know:

legislative and regulatory legal acts, methodological materials on material and technical support of the enterprise; market methods of business management; prospects for the development of the enterprise; methods and procedures for long-term and current planning of material and technical support, development of standards for production reserves of raw materials, supplies and other material resources, carrying out work on resource conservation; organization of material and technical support and warehousing; the procedure for concluding contracts with suppliers and monitoring their implementation, drawing up documentation for the release of materials to the divisions of the enterprise; standards and technical conditions for material and technical assurance of product quality, methods and procedures for their development; wholesale and retail prices, range of consumed materials; fundamentals of technology, organization of production, labor and management; organization of accounting of supply and warehouse operations and the procedure for drawing up reports on the implementation of the logistics and technical support plan; basics of labor legislation; computer technology, telecommunications and communications; rules and regulations of labor protection.

Requirements for the qualifications of the head of the logistics department

3) Qualification requirements.

Higher professional (economic or engineering-economic) education and work experience in a specialty in the field of material and technical supply for at least 5 years.

General provisions

1. The head of the logistics department belongs to the category of managers.

2. A person with a higher professional (economic or engineering-economic) education and work experience in a specialty in the field of logistics for at least 5 years is accepted for the position of head of the logistics department.

3. The head of the logistics department is hired and dismissed by the director of the organization.

4. The head of the logistics department must know:

legislative and regulatory legal acts, methodological materials on logistics of the enterprise;
market methods of business management;
prospects for the development of the enterprise;
methods and procedures for long-term and current planning of material and technical support, development of standards for production reserves of raw materials, materials and other material resources, carrying out work on resource conservation;
organization of logistics and warehousing;
the procedure for concluding contracts with suppliers and monitoring their implementation, drawing up documentation for the release of materials to the divisions of the enterprise;
standards and technical conditions for material and technical support of product quality, methods and procedures for their development;
wholesale and retail prices, range of consumed materials;
fundamentals of technology, organization of production, labor and management;
organization of accounting for supply and warehouse operations and the procedure for reporting on the implementation of the logistics plan;
basics of labor legislation;
computer technology, telecommunications and communications;
internal labor regulations;
rules and regulations of labor protection, safety, industrial sanitation and fire protection.

5. In his activities, the head of the logistics department is guided by:

legislation of the Russian Federation,
Charter of the organization,
orders and instructions of the director of the organization,
this job description,
Internal labor regulations of the organization.

6. The head of the logistics department reports directly to the director of the organization, as well as ________ (specify position).

7. During the absence of the head of the logistics department (business trip, vacation, illness, etc.), his duties are performed by a person appointed by the director of the organization in the prescribed manner, who acquires the corresponding rights, duties and is responsible for the performance of the duties assigned to him.

Job responsibilities of the head of the logistics department

Head of the logistics department:

1. Organizes the provision of the enterprise with all the material resources of the required quality necessary for its production activities and their rational use in order to reduce production costs and obtain maximum profits.

2. Manages the development of projects of long-term and current plans and balances for the material and technical support of the production program, repair and maintenance needs of the enterprise and its divisions, as well as the creation of the necessary production reserves based on determining the need for material resources (raw materials, supplies, semi-finished products, equipment, components products, fuel, energy, etc.) using progressive consumption rates.

3. Finds sources to cover this need using internal resources.

4. Ensures the preparation of concluding contracts with suppliers, agreeing on the terms and conditions of deliveries, studies the possibility and feasibility of establishing direct long-term economic relations for the supply of material and technical resources.

5. Organizes the study of operational marketing information and advertising materials about the offers of small-scale wholesale stores and wholesale fairs in order to identify the possibility of acquiring material and technical resources through wholesale trade, as well as the purchase of material and technical resources sold on a free sale basis.

6. Ensures the delivery of material resources in accordance with the terms stipulated in the contracts, control of their quantity, quality and completeness and storage in the enterprise’s warehouses.

7. Prepares claims against suppliers in case of violation of contractual obligations, controls the preparation of settlements for these claims, and coordinates with suppliers changes in the terms of concluded contracts.

8. Manages the development of enterprise standards for material and technical assurance of the quality of products, economically sound standards for production (warehouse) stocks of material resources.

9. Ensures control over the state of stocks of materials and components, operational regulation of production inventories at the enterprise, compliance with limits on the supply of material resources and their expenditure in departments of the enterprise for their intended purpose.

10. Manages the development and implementation of measures to improve the efficiency of use of material resources, reduce costs associated with their transportation and storage, use of secondary resources and production waste, improve the control system over their consumption, use of local resources, identify and sell excess raw materials, materials, equipment and other types of material resources.

11. Organizes the work of the warehouse, takes measures to comply with the necessary storage conditions.

12. Provides a high level of mechanization and automation of transport and warehouse operations, the use of computer systems and regulatory conditions for organization and labor protection.

13. Organizes accounting of the movement of material resources in the warehouses of the enterprise, takes part in the inventory of material assets.

14. Ensures the preparation of established reporting on the implementation of the enterprise’s logistics plan.

15. Manages department employees.

16. Complies with the internal labor regulations and other local regulations of the organization.

17. Complies with internal rules and regulations of labor protection, safety, industrial sanitation and fire protection.

18. Ensures cleanliness and order in his workplace.

19. Carry out, within the framework of the employment contract, the orders of the employees to whom he is subordinate in accordance with these instructions.

Rights of the head of the logistics department

The head of the logistics department has the right:

1. Submit proposals for consideration by the director of the organization:

to improve work related to the responsibilities provided for in this instruction,
on the encouragement of distinguished employees subordinate to him,
on bringing to material and disciplinary liability the employees subordinate to him who violated production and labor discipline.

2. Request from structural divisions and employees of the organization the information necessary for him to perform his job duties.

3. Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties.

4. Get acquainted with the draft decisions of the organization’s management relating to its activities.

5. Require the management of the organization to provide assistance, including ensuring organizational and technical conditions and execution of the established documents necessary for the performance of official duties.

6. Other rights established by current labor legislation.

Responsibility of the head of the logistics department

The head of the logistics department is responsible in the following cases:

1. For improper performance or failure to fulfill one’s job duties provided for in this job description - within the limits established by the labor legislation of the Russian Federation.

2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.

3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.

Job description for the head of the logistics department - sample 2021. Job responsibilities of the head of the logistics department, rights of the head of the logistics department, responsibility of the head of the logistics department.

IV. Rights

The head of the logistics department of an enterprise has the right:

4.1. Get acquainted with draft decisions of the enterprise management concerning the activities of the logistics service.

4.2. Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management.

4.3. Report to your immediate supervisor any shortcomings identified during the performance of your duties and make proposals for their elimination.

4.4. Sign and endorse documents within your competence.

4.5. Interact with the heads of all services, receive from them the necessary (for production purposes) information and documents.

4.6. Submit for consideration by the director of the enterprise proposals on the appointment, relocation, dismissal of department employees, proposals for their encouragement or the imposition of penalties on them.

4.7. Require the management of the enterprise to provide assistance in the performance of their official duties and rights.

4.8. [Enter as appropriate].

Rights

The head of the supply department has the right:

4.1. Act on behalf of the company, represent the interests of the company in relations with other organizations and government bodies on procurement issues.

4.2. Get acquainted with draft decisions of the company's management regarding the purchase and sale of products.

4.3. Submit proposals for improvement of the activities of the procurement department for consideration by the company's management.

4.4. Interact with the heads of all structural divisions of the company.

4.5. Request personally or on behalf of management from department heads and specialists information and documents necessary to perform their job duties.

4.6. Sign and endorse documents within your competence.

4.7. Submit for consideration by your immediate supervisor proposals on the appointment, transfer and dismissal of employees of the supply department, proposals for their promotion or imposition of penalties on them.

Job Description for Supply Manager

[organizational and legal form, name of organization, enterprise]

I approve [position, signature, full name of the manager or other official authorized to approve the job description] [day, month, year] M. P.

Job description of supply manager [name of organization, enterprise]

This job description has been developed and approved in accordance with the provisions of the Labor Code of the Russian Federation, the Qualification Directory of Positions of Managers, Specialists and Other Employees, 4th edition, supplemented (approved by Resolution of the Ministry of Labor of the Russian Federation of August 21, 1998 N 37) and other regulatory and legal acts regulating labor relations.

General provisions

1.1. The supply manager of [name of organization, enterprise] belongs to the category of managers, is hired and dismissed by order of the head of [name of organization, enterprise] on the recommendation of [name of official].

1.2. A person with a higher professional education (in the specialty “management”) or higher professional education and additional training in the field of theory and practice of management, with at least two years of experience in the specialty, is appointed to the position of supply manager.

1.3. The Purchasing Manager reports directly to [name of official].

1.4. The purchasing manager must know:

– legislative and regulatory legal acts regulating entrepreneurial and commercial activities;

– methodological materials on logistics of [name of organization, enterprise];

– methods and procedures for long-term and current planning of supply of [name of organization, enterprise] with material and technical resources;

– basics of pricing and marketing;

– standards and technical specifications for supplied material and technical resources;

– wholesale and retail prices for products;

– the procedure for organizing the preparation and conclusion of contracts for the supply of products;

– rules for preparing documentation;

– standards for storage, transportation and shipment of products from the warehouse;

– the procedure for reporting on the work done;

– fundamentals of sociology, psychology and labor motivation;

– ethics of business communication;

– management structure of [name of organization, enterprise], prospects for innovation and investment activities;

– methods for assessing the business qualities of employees;

– basics of office work;

– methods of information processing using modern technical means, communications and communications, computer technology;

– basics of labor legislation;

– advanced domestic and foreign experience in the field of management;

– labor protection rules and regulations.

1.5. The work schedule of the supply manager is determined in accordance with the internal labor regulations established by [fill in as appropriate].

1.6. During the absence of the sales manager, his duties are performed by a person appointed in accordance with the established procedure, who acquires the corresponding rights and is responsible for the proper performance of the duties assigned to him.

Job responsibilities

2.1. The Purchasing Manager has the following responsibilities:

2.1.1. Development and regulation of [name of organization, enterprise] policy on logistics issues.

2.1.2. Approval of long-term and annual logistics plans developed by specialists [name of organization, enterprise].

2.1.3. Determining the need of [name of organization, enterprise] for material resources.

2.1.4. Searching for suppliers, focusing on the quality of the proposed material and technical resources, price, delivery time, favorable delivery conditions.

2.1.5. Development of relations with suppliers, analysis of their production and financial capabilities, study of the possibilities and feasibility of establishing direct long-term economic relations for the supply of material and technical resources.

2.1.6. Organizing the preparation of draft contracts with suppliers, materials on claims against suppliers in case of violation of contractual obligations by them, coordination with suppliers of changes to the terms of concluded contracts.

2.1.7. Negotiating with suppliers to place orders and agree on delivery terms and conditions.

2.1.8. Concluding agreements with suppliers.

2.1.9. Maintaining operational records of the movement of material resources, the presence of unused inventories.

2.1.10. Organizing the study of operational marketing information and advertising materials about the offers of small-scale wholesalers and wholesale fairs in order to identify the possibility of purchasing material and technical resources through wholesale trade, as well as purchasing material and technical resources sold on a free sale basis.

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