Characteristics of an employee for certification example

Definition of concepts

The list of required documents when establishing the degree of compliance of an employee includes his characteristics. An assessment of the professional activity within the framework of the position held, as well as the culture of behavior and business qualities of the employee, is provided by his immediate superior.

The line manager has the information base that is necessary for ongoing monitoring of the level of professional suitability of the employee. It is the direct supervisor who conducts the evaluation conversation with the person being certified.

Sample of completed characteristics for a cultural worker for certification

To formulate a more correct certification, the opinions of colleagues, the results of tests of business skills by an expert commission and the employee’s self-assessment are taken into account. The employee evaluation procedure is a way to improve his actual performance behavior and competence. Performance indicators for the period from the date of the previous certification to the present, assessment of professional activities (with the attachment of additional materials (reports, etc.) if available). In the period from May 17, 2009 I.S. Kravtsov participated in the development and approval of local regulations, including the introduction of changes to the PVTR, as they relate to the working time of workers engaged in shift work.

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External and internal

To fully understand the quality design of a characteristic, you need to know why it is needed.

Typically this document is requested for:

conducting employee certification studies;
assessment of professional qualities, both for granting a reward or encouragement, and for dismissal from a position;
characteristics for third-party organizations: obtaining a bank loan, adopting a child, litigation, etc.

After drawing up a character reference for an employee, the author is obliged to provide it to the person being checked for review. The content of this document can have both positive and negative connotations. An objective positive assessment of an employee’s business and personal qualities may be required in case of promotion or promotion. Then the most characteristic features that present the employee in the best light are highlighted.

The characteristics for employee certification do not represent a single, generally established standard. Typically, the management of an organization presents its own specific list of requirements for the text of the document. If there are no special requests, then filling it out is guided by general office work standards.

The description should be written:

in an official business style of presentation, without expansiveness and verbal expression;
provide clear, concise and fair information;
without fragments of colloquial speech and abbreviated terminology (the names of positions and the corresponding departments are spelled out in full);
have a minimum number of personal pronouns;
without language stamps and clichés;
when displaying the personal qualities of an employee, the text of the document should be dominated by verbs such as “recommended”, “discovered”, “achieved”, etc.

Sample characteristics for an employee

What is an employee characteristic? Examples of filling out and ready-made forms

If the enterprise has a personnel department, then the preparation of these documents is considered their functional responsibility. Nowadays, the practice of writing characteristics is quite common. It was developed based on many years of experience. Although the characterization is not a mandatory document in office work, it is required for making decisions on many issues. An objective and impartial personality assessment makes it possible to more accurately evaluate each employee according to his professional and personal qualities. Characterization is a responsible and important process. It can positively or negatively influence the fate of an enterprise employee. Its application is wide: from hiring for a new job to court.

29 Dec 2021 marketur 1490

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Sample performance characteristics for employee certification

Example of a positive characteristic:

On Sergei Ivanovich Petrov

Date, month and year of birth: 11/31/1979

Education: higher education in ecology

Position held: senior laboratory assistant – ecologist

Scientific degree, titles: candidate of environmental sciences

Responsible, executive and disciplined. Complies with internal labor regulations. Shows initiative in solving production problems. He approaches problem solving with skill.

Requisites

The main elements of a correctly compiled specification are:

Title of the document;
personal data of the employee, registered in full; date of document preparation;
last name, first name and patronymic of the person making up this characteristic; round seal of the organization;
personal signature of the person being certified, indicating familiarization with the document compiled.

If regular A4 paper is used for the document, then the details of the organization are indicated at the top above the text.

Contents of the document

To provide complete and reliable information, the reference must contain the following information about the person being certified:

full personal data;
tell what position he holds, what his functional responsibilities are;
mention the volumes of work performed and list them;
period of work in this organization (indicate important achievements and movements of the employee);
indicate the results of the previous certification (if it has already taken place);
If we are talking about the employee's traits and own methods of organizing and performing work that have a positive or negative impact on results, they need to be mentioned (for example, initiative, resistance to stress, negligence or leadership abilities).

The most important point of a job description is information about achievements.

These include:

each stage of professional development;
personal contribution to the work of the company (for example, a project or proposal, development or improvement);
mention of received certificates, prizes and other forms of encouragement;
advanced training (internships, additional education, etc.);
types of administrative action (if used) - reprimands, remarks, etc.

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Certification is considered as an event of basic importance. It is required for effective management of workers in an enterprise. It will be possible to achieve results in business if control measures are carried out on a periodic basis regarding the professional suitability of employees. An example of a characteristic for employee certification will help make the assessment procedure more effective.

External and internal characteristics

Often an employee, government agency or company management approaches the HR department with a request to write a reference.

If the request is sent on behalf of a person or government agency, then the actions are carried out outside the organization. An example is sending a document to the court, authorities operating in the field of guardianship or educational institutions. The document is drawn up for an external customer.

The second situation assumes that the order for the characteristics came from within the organization. The purpose is to test the employee’s business qualities. The act used will be within the institution. Internal customers.

Personnel department employees cannot be assigned responsibilities for drawing up characteristics. This is due to the fact that they do not know the employee’s business qualities. However, they are responsible for organizing the preparation of this document. This appears in:

contacting the manager;
providing assistance in writing the act;
characteristics design.

The content of this act depends on the purpose of the provision.

To understand the correctness of this document, you will need to find out for what purpose it is provided. Often the goal is to conduct certification-type studies regarding an employee. In addition, the goal can be expressed in assessing the work qualities of a particular employee. This is necessary in order to present him for an award or encourage him. Sometimes a reference is required to remove a citizen from his position.

In some situations, the reference is requested by another organization. An example is when an employee wants to draw up a loan agreement, adopt a child, participates in litigation, etc.

When the document is formed, the one who wrote it provides it for reading to the citizen referred to in the description. The content of the document can be negative or positive. The contents of the document depend on the activities of the employee and to whom it was issued.

From an objective point of view, it is required to evaluate the business and personal qualities inherent in a citizen if the management of the enterprise has decided to encourage him or promote him. It is necessary to select qualities that can describe a citizen. The description needs to be in the best possible light. If a document is provided for certification, then laws and regulations do not reflect its uniform expression. Personal qualities and work performed are described.

Most often, enterprise management sets specific requirements regarding the content and form of characteristics. If a person does not have any special comments on the text, then filling out is carried out taking into account general production standards. They are enshrined in regulations. Requirements are established that:

the presentation in the description must be in an official business style;
reflect truthful information about the employee, clarify the current picture;
do not use colloquial language and do not abbreviate different terms.

It is not recommended to use expansiveness and verbal expressions when composing.

Position titles and sections must be specified as they are written in the documentation developed by the enterprise. You need to use a minimum number of personal pronouns and not use clichés and cliches. When describing the personal qualities of a citizen, it is necessary to use more verbs. For example, use the specified part of speech in the following words:

discovered;
showed;
recommended and so on.

Contents of the document

To reflect reliable and complete information regarding a citizen, the characteristics reflect:

data of personal significance;
indication of the position held;
features of the functional type;
reflection of the scope of work performed;
the time during which the person works in the company;
if certification activities were previously carried out, their results are recorded.

It is necessary to describe in the document the qualities of a citizen and the methods that he uses in his activities. They have a positive or negative effect on the results. An example is the presence of leadership qualities or resistance to stress. Achievements are considered an important point of this act. It has been established at what level prof. development is the face.

It is necessary to describe what contribution the person has made to the development of the company. This could be a specific proposal or program development. Indicate the certificates received and courses taken to improve your qualifications. This includes internships and additional education. If used, disciplinary measures are indicated. This could be a remark or a reprimand.

Registration requirements

This document is often drawn up on sheets of paper in A4 format. It is recommended to use the letterhead of the organization where the person works. The required element on the reference is the company seal and signature of the person performing managerial functions. The structure of the act is represented by several components.

These include the title part. It is referred to as a header. It reflects the details of the enterprise and the name of the act. It is necessary to indicate the date when the document was published. The first section reflects personal information, including last name and initials, date of birth and current education.

It reflects how the head of the enterprise evaluates the work of a particular employee. You need to write the date when the person was employed by the company. You will need to describe the stages the person has gone through in their work and achievements (you need to indicate the important ones).

The following section includes information regarding incentives and penalties. The main part is to describe the personal qualities of the employee. An assessment is given of its inherent character and social status established at the enterprise.

Attestation sheet

As mentioned above, at some enterprises certification is an ordinary phenomenon that all specialized specialists periodically undergo, regardless of their level of qualifications (among others, employees with long experience and scientific degrees undergo certification). However, there are categories of citizens who are protected by law from this kind of checks . These include: The second part of the document concerns the actual content of the certification . Here, all the questions that were asked to the employee in his specialty, as well as his answers to them, are carefully and in detail recorded. Then the comments and suggestions made are recorded, both from the members of the certification commission and from the person being checked.

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An example of a performance characteristic for employee certification

It is necessary to describe examples of positive and negative characteristics. This is required for a detailed understanding of the essence of the document. Initially, when composing a document, the title is reflected. Next, write down the surname and initials of the person for whom it is written. You must indicate his date of birth. The level of education is prescribed, for example, higher education in the specialty “Ecology”. The specific position occupied by such an employee at the enterprise is prescribed.

If you have scientific titles or degrees, they are also reflected. Example - candidate of environmental sciences. Then the compiler characterizes the citizen: responsible, observes discipline and fulfills the duties assigned to him. The affirmative characteristic indicates that the person conscientiously complies with the rules established by the company. Shows initiative when solving production issues. Approaches to resolving nuances with knowledge of the matter.

The relationship between the citizen and the team is described. Example: relations with colleagues were smooth. Company employees show respect and listen to the opinion of this employee. Relations with the management team are built correctly. It is written that the person showed himself positively in his work. This may be responsibility, the quality of the performer.

Describes the purpose for which the act was issued. At the end, the existing merits and received certificates and awards are indicated. The position of the person managing the company and his data, the date of compilation and the signature of the director are indicated. A stamp is placed.

If a characteristic has a negative value, then it reflects opposite qualities. More often, negative traits of an employee are indicated here. The citizen’s activities are subject to careful study and the facts where violations were committed are listed. This may be a failure to comply with the requirements of the company’s management or failure to fulfill the job duties assigned to the employee.

Often this act is used within a specific organization to form a personnel reserve. When used internally, such a document is used to punish an employee or terminate an employment relationship with him.

You can download the document template from the link:

And this is an example of a characteristic for a senior nurse:

A negative characteristic is initially formed similarly to a positive one. The details and name of the company where the person works are indicated. Then the name of the document and the details of the employee to whom it is issued are described. The person's surname and initials and birthday are written down. It is indicated what position he holds in the enterprise and since when.

It is further stated that during the period of work in the company, the citizen has proven himself to be an employee who is not responsible for his actions. It was noticed that he often left the workplace without informing management. A person has comments made due to a careless attitude to work. It describes what disciplinary actions there are and how the team treats the employee. For example, if you have no friends among your colleagues, you are not involved in public life.

At the end, the date is indicated and a stamp and signature of the manager are affixed.

Certification characteristics how to fill out correctly

When conducting an economic analysis of the economic activities of an enterprise and its structural divisions, it periodically experiences difficulties in determining reserve production capacities. When developing additional measures to ensure savings and increase production profitability, he makes some mistakes - in particular, when choosing priority areas for saving resources, determining the range of promising types of products. When performing official duties, demonstrates competence and awareness. He has significant capacity for work, which, however, he quickly loses under conditions of irregular working hours. As a rule, it does not require supervision during operation. In offline (remote) mode it does not work effectively. Neat, tidy. Physically healthy.

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If the employee does not agree with the description

The head of the company has no obligation to agree on the content of this act with the employee. The exception is certification. If these grounds arise, a person has the right to familiarize himself with the contents of the document.

Familiarization is carried out in advance. If a citizen does not agree with what is reflected in the act or with the results of certification activities, he has the right to appeal to a judicial body or an appeal commission.

The reference is often referred to as a letter of recommendation. Many employees had to deal with these concepts while working and passing certifications.