Filling out a work book

Where to read about the rules for filling out a work book

To correctly fill out the Labor Code, you need to refer to the regulatory framework in this area. The procedure for making an entry in the work book about education is stipulated in several legislative acts:

• Federal Law of December 29, 2012 No. 273;
• instructions for filling out the Labor Code, approved by Decree of the Ministry of Labor of the Russian Federation dated October 10, 2003 No. 69;
• rules for maintaining and storing technical documentation, approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225.

In paragraph 2.1 of instructions No. 69 and in paragraph 9 of rules No. 225, it is said in detail about the profession, specialty in the work book, what to write - the educational level indicated in the original diplomas and certificates of obtaining a profession or their certified duplicates. This data should be written on the title page after the employee’s personal data. Details (number, date of issue, etc.) of these documents are not required.

Sometimes a mark on completion of studies is also placed inside the book, in the section on work activities. This option is allowed if a person received a new specialty while performing duties in the organization. After completing your studies or advanced training courses, you should supplement the information on the first sheet.

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. Sample write-off act. Is it necessary to enter information about changes in education in the work book? Information about the employee is recorded on the first page of the title page of the work book when it is first published. Information about Despite the fact that in the document on education information about the profession of the specialty is always present, an entry in the work book is often. Record of education in the work book. When entering information about his education into the employee’s work book, etc. This document contains information about the personal data of its owner, his education, and experience. From September 1, the procedure for entering information about education into the work book will change. Thus, the person responsible for maintaining work records at the enterprise must enter new information about education into the work record. WE FILL OUT INFORMATION ABOUT EDUCATION IN THE EMPLOYMENT BOOK. Questions and answers How to add information about education to the work book? A surprisingly large reference database on personnel records management. In the third column, designated as Information, the data is entered where. Sample information about education in work book. The work book is the main document containing all the information about a person’s work activity. Information about education in the work book is a sample

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The above norm indicates the need to reflect information about the employee’s education in the work book. Namely, what entries to make in the work record book about education. The content of the work book contains information about the work record of the time of military service. 17 Sample entry in the work book about. An employee's work book is a document that records information about. In the article, the author gives recommendations on the correct formatting of information about education, profession and position in the work book. Information about education in the work book of the foundation sample. Entry in the work book about military service, vol. So, in sections containing information about work or awards, cross out the incorrect ones. Information about this is reflected in the work book.

How to record education data

To avoid making a mistake in how to fill out education in the work book, refer to Art. 10 Federal Law No. 273. There are several types of education:

• basic general;
• average general;
• secondary vocational;
• higher (with some nuances).

Basic general is written after finishing 9 grades, secondary general - after 11 grades. And if a person graduated from college, vocational school, or technical school, what kind of education should be written in the work book - secondary vocational, and not secondary specialized, as indicated earlier.

There are some subtleties in the levels that are indicated after studying at universities. The level must be recorded along with the degree awarded to the graduate. Here's how to do it:

• higher specialty (if you have received a specialist degree);
• higher bachelor's degree (bachelor);
• higher magistracy (master's degree);
• higher training of highly qualified personnel (if you have completed graduate school, residency, or assistantship).

If the studies were completed before the reform of the educational system, then indicate information from the diploma, for example, “higher professional.” Previously, these degrees were not the level of vocational education, but its steps, and they were not indicated on the first page. Now the rules are different; this is a mandatory attribute when making entries. After filling out this data, indicate the profession and specialty as in the documents on completion of studies.

IMPORTANT!

The employer is not obliged to request information about a future subordinate; he provides it himself (clause 3 of Article 86 of the Labor Code of the Russian Federation).

The same applies to the authenticity of educational documents provided to the employer. He is not obliged to check them. Only if a person is not hired by the Ministry of Internal Affairs, the military and space industries, or state security structures. But be sure to make a copy of the documents so that there are no difficulties with the inspection authorities in the future. If management decides to check how reliable the diploma is, then written permission from the employee will be required.

ConsultantPlus experts analyzed what level of education education received in college is equated to. Use these instructions for free.

Filling out work books in 2021

The rules for filling out a work book in 2021 remain the same, despite a package of changes to maintaining documentation in connection with the pension reform and a number of other transformations. The only change is the ability to certify records only with the signatures of responsible persons without the organization’s seal. At the same time, the legality and reliability of the data will not be questioned.

Responsibility for maintaining also falls on the employees and the head of the HR department of the enterprise. An exception may be those cases when the company does not have a human resources department; in this case, the data is added by the organization’s accountant signed by the manager.

Please note that correctly filling out the document is the most important factor when working with personnel. First of all, the presence of errors or lack of appropriate marks during inspection by regulatory authorities may cause the introduction of a number of restrictions on the company’s activities. In addition, errors or lack of information can become an obstacle for an employee in correctly calculating pensions, and in this case, you will have to contact the organization, pull up archival acts on acceptance and dismissal from the place of work.

Thus, managers and employees of human resources departments are recommended to familiarize themselves with the documentation standards and continue to adhere to them, tracking current changes.

How to make changes to education information

Amendments to documents are made as a last resort and strictly according to the rules. As for changes in education in the work book, they are made in two cases:

• if a person received an additional specialty during work;
• if an error has crept into the recording.

In the first case, you won’t have to cross out anything on the first page. Information about additional education should be entered separated by commas. After this, indicate information about the diploma (series, number and date of issue) and the date of correction. These changes are signed by the owner of the book, then the personnel officer stamps and signs it. If an employee has not completed his studies, the degrees and titles he has received should not be entered, since the space on the title page is not unlimited. Final information is recorded only after completion of studies.

If there is a need to make a record of advanced training, then do this in the “Information about work” section (clause 3.1 of instructions No. 69, clause “b”, clause 21 of rules No. 225). The following information must be provided:

• serial number of the mark;
• day, month, year of entry;
• period of study, name of institution;
• specialty and degree (“economist who has received the title of master”);
• name, number and date of issue of the document on obtaining a new profession.

Bachelor's qualification what to write in a work book

Rationale for the conclusion: 1. When registering the employee’s work book, information about education (basic general, secondary general, primary vocational, secondary vocational, higher professional and postgraduate professional), profession, specialty based on educational documents, qualifications or availability of special knowledge (when applying for a job that requires special knowledge or special training) (clause 9 of the Rules for maintaining and storing work books, producing work book forms and providing them to employers, approved by Decree of the Government of the Russian Federation of April 16, 2021 N 225, clause 2.1 of the Instructions for filling out work books approved by Decree of the Ministry of Labor of the Russian Federation dated October 10, 2021 N 69). At the same time, on the first page (title page) of the work book there are lines “Education” and “Profession, specialty” (work book form approved by Decree of the Government of the Russian Federation dated April 16, 2021 N 225). The Federal Law of December 29, 2021 N 273-FZ “On Education in the Russian Federation” (hereinafter referred to as Law N 273-FZ) distinguishes the levels of education as such - general, vocational, additional education and vocational training (Part 3 of Article 5 of Law N 273-FZ) and directly the levels of professional education, in particular such levels of higher professional education as bachelor’s, specialist’s, master’s and training of highly qualified personnel (part 4 and part 5 of article 10 of Law N 273-FZ). At the same time, a bachelor's diploma confirms the assignment of qualifications in the field of training (Part 7, Article 60 of Law N 273-FZ, List of areas of training for higher education - bachelor's degree, approved by order of the Ministry of Education and Science of the Russian Federation dated September 12, 2021 N 1061 (hereinafter referred to as List N 1061 ), Appendix No. 2 to the order of the Ministry of Education and Science of Russia dated October 1, 2021 N 1100 “On approval of samples and descriptions of documents on higher education and qualifications and appendices to them”). In this regard, we believe that in the line “Education” the level of professional education should be indicated in accordance with Law N 273-FZ, namely “Higher - Bachelor’s degree”. An analysis of the provisions of Law N 273-FZ allows us to assert that the term “direction of training” is used by the legislator in the same sense as “specialty”; the differences between them are in what specific qualification (degree) is awarded as a result of mastering the relevant educational programs: in areas of training, a qualification (degree) of “bachelor” or “master” is awarded; in a specialty, a qualification (degree) of “specialist” is awarded. And since the employee in this case has been assigned a qualification in the field of training “Economics” (code 38.03.01 of List N 1061), then it is he who must be indicated in the line “Profession, specialty”. Thus, on the title page of the employee’s work book, in the line “Education” it is indicated “Higher education - bachelor’s degree”, and in the line “Profession, specialty” - “Economics” (see also the response of Rostrud from the portal “Online Inspectorate.RF”). 2. In the work book at the place of work, an entry is also made, indicating the relevant documents, about the time of study in courses and schools for advanced training, retraining and training (clause “b”, clause 21 of the Rules). Such records are made on the basis of relevant educational documents. According to clause 1, part 10, art. 60, part 15 art. 76 of the Federal Law of December 29, 2021 N 273-FZ “On Education in the Russian Federation”, an increase or assignment of qualifications based on the results of additional professional education is confirmed by a certificate of advanced training or a diploma of professional retraining. The specified information is entered in the “Work Information” section on a separate line with reference to the date, number and name of the relevant documents on completion of training. The procedure for filling out job information is established in Section 3 of the Instructions. In column 1 of the work book the serial number of the entry made is indicated, in column 2 the date of entry is indicated. In column 3, based on the existing document on completion of training (diploma of professional retraining), an entry is made with approximately the following content: “from (. ) to (. ) I underwent professional retraining according to the program (. ) in the amount of (. ) hours.” Column 4 contains the name, date and number of the document confirming the completion of training.

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Having considered the issue, we came to the following conclusion: In this case, on the first page (title page) of the employee’s work book in the line “Education” it is indicated “Higher education - bachelor’s degree”, and in the line “Profession, specialty” - “Economics”, and in the section “Information about work” is a record of the employee’s completion of professional retraining.

How to correct an erroneous entry

If there are erroneous information on the title page, they must be corrected. To do this, incorrect data is crossed out with a neat straight line, then the correct information is written down next to it without any blots. Then indicate the number and date of the diploma or certificate provided by the employee.

The answer to the question, if initially a person has only 9 classes, what kind of education is considered for labor is the basic general one. But if he continued his studies and later provided a diploma from a lyceum or vocational school, then adjustments are made. Here is an example of an entry on how to indicate corrections: “Education has been changed from basic general to secondary vocational. Basis - certificate No. ... dated ... ". Below is the name of the company where the corrections were made, the signature of the employee and the personnel officer.

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Entry of education in the work book

If the employee expresses such a desire, then additionally enter information about incomplete education. In this case, it is necessary to pay attention to the fact that for such an entry the employee must provide one of the following supporting documents:

It should immediately be emphasized that no information about any advanced training courses, clubs or other institutions that do not have an accreditation degree is entered into the work book.

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Is information about studies indicated in the electronic work book?

The Russian Pension Fund maintains a digital database of books. To enter current employment information, the employer submits it to the Pension Fund in the prescribed manner. As for studying, whether to transmit information or not depends on when it took place. If before the start of official work, then you will not need to notify the Pension Fund about it. If during the working period in the organization an employee studied at the same time and received a new specialty or improved his qualifications, then he will have to provide a SZV-TD report. The Pension Fund will enter new data into the digital system.