Sample entry in the work book about voluntary dismissal 2021 and 2021

How to fill out a work book correctly

According to Art. 66 of the Labor Code of the Russian Federation, the work book has a prescribed form, mandatory for all working citizens, and is the main document on work activities. After creating the form, the first entry in the work book is made in the organization where the person got a job.

Errors in the entries made on this form will interfere with the employee’s employment and registration of a pension. The employer who made them, or the current employer, will have to correct the inaccuracies based on documents from the organization that made these errors. It is important to enter information into the document in accordance with established rules and avoid grammatical errors.

The employer is responsible for the maintenance and safety of the document; he is obliged to create it upon first employment. The manager has the right to fill it out himself or assign these powers by order to a HR specialist or other employee.

The rules establish the following responsibilities of the employer:

fill out a form upon first employment;
make entries within a strictly established (weekly) period, and in case of dismissal - on the day of dismissal;
duplicate entries in the employee’s personal card under his signature;
use exact wording from the Labor Code of the Russian Federation or federal laws with reference to them;
enter information about incentives for merit in work (state awards, titles, badges, diplomas);
return the book to the owner upon dismissal, and if the form has become unusable, issue a duplicate;
certify the records with the signature of the responsible person, the seal of the organization (if any) and the signature of the employee himself;
notify the employee of the need to pick up the TC if for some reason the employee was unable to receive it on the day of dismissal (otherwise the employer will be held responsible for the delay in issuing);
supplement the TC with an insert if the pages run out;
keep mandatory records of the movement of books and inserts.

For violation of the procedure for maintaining, recording, storing and issuing forms, officials are liable under Art. 5.27 and art. 13.20 Code of Administrative Offenses of the Russian Federation.

The filling instructions contain the following rules for making entries:

dates are entered in Arabic numerals in the format DD.MM.YYYY;
use a fountain, gel or ballpoint pen in black, blue or purple;
do not use abbreviations;
do not cross out entries when correcting them (this does not apply to the title page), under the incorrect entry they write “Entry number __ is invalid”, and enter the correct one below;
Full name is written, without replacing with initials, date of birth - based on the passport;
information about profession and education is indicated on the basis of relevant documents;
The employee's signature must certify the information.

The work book form was approved by government decree No. 225 of April 16, 2003.

Let's look at how to fill out a document section by section and what the title page should look like.

The document consists of three parts:

title page containing basic information about the employee;
information about work - information about hiring, transfer and dismissal;
information about awards.

Let's look at how to draw up a work book, step by step.

Filling out a work book upon dismissal: sample 2021

Each page of this section consists of 4 columns:

Serial number of the current record.
Date of hiring, firing, awards and other events.
Information about the organization, job title and department. The facts of hiring, dismissal, and transfer to another position are also recorded here.
Confirmation of the entry made - the name, date and number of the order according to which the entry was made.

Information in this section is included within 7 days from the date of issuance of the order on hiring, transfer to another position, awards, incentives, etc.

The reorganization of the enterprise is reflected in this section of the work book. These records will help explain the different stamps upon hiring and dismissal, and the size of the employee’s future pension and other social benefits depends on the correct completion of the work book.

The transition from one position to another is reflected in the “Job Information” section.

There are two types of translations:

internal - an employee changes position while in the same organization;
external - the employer changes, the previous contract is terminated, a new one is concluded.

When transferring internally, in the third column of the book they write “Transferred to position...” and indicate the new position and the name of the department, if it has changed.

In connection with the transition to electronic work books, employers will have to submit a new report to the Pension Fund. This is provided for in a separate project.

If the project is accepted, information about work activity will need to be submitted in 2021 to the Pension Fund no later than the 15th day of the month following the reporting month. In 2021, it will be necessary to report monthly on hiring, relocation, dismissal and an application for choosing a paper or electronic work record book. If none of these events occurred during the month, you do not need to submit information to the Pension Fund for the current month.

The procedure for leaving the enterprise is accompanied by the formation of a number of documents.

According to labor law, the day of dismissal is considered to be the last working day. The organization (IP) must fully pay the employee who has completed his employment relationship, and also issue him all the necessary documents:

work book;
certificates of work activity, amount of earnings, transferred personal income tax and contributions.

The employer’s responsibilities include not only issuing documents to the person upon expiration of the employment agreement, but also correctly completing the entry in the work book upon dismissal.

At the same time, data on hiring an employee for a vacancy must have already been entered into the employment record. These include:

name of the employer (enterprise or individual entrepreneur);
on the basis of which the employee takes up duties (order number and date);
information about the position held.

Grounds for dismissal

The most popular grounds for dismissal are:

at your own request;
in order of translation;
due to staff reduction;
in connection with retirement;
in connection with conscription for military service;
due to violation of labor laws.

In different cases, entries in the work book are made differently. We have prepared a sample entry in the employment record for voluntary dismissal for 2021. But we will still describe in detail how to make the correct entry in the work book upon dismissal, what and how to write in each column.

Entry of dismissal in the work book: samples

Not always the required documents upon termination of employment contracts can be issued to employees on the last working day. That is, the day of dismissal. If there are a number of circumstances, the books may reach their owners a little later.

For example, in the absence of an employee due to illness or absenteeism, documents are issued to him personally on the basis of a written application within 3 working days. It is worth noting that at this moment the notice of dismissal should already be in the work book.

If it is impossible to personally hand over the book, then the employer sends the documents to the former employee by Russian Post. The basis for taking these actions should also be a written request from the dismissed person. The difference from the usual procedure for handing over a document is the fact of who signs the work book upon dismissal. Considering that it is impossible to obtain the signature of a former employee in this case, the fact of dismissal is recorded only by the employer.

In other cases, delay of the work book due to the fault of the employer is unacceptable. Management may be held liable:

for late issuance of a document;

If in our ordinary life the most important document is a citizen’s passport, then in the working sphere its role is played by a work book. It records absolutely everything that happens to you in the context of work - promotions, awards, marks for merit, misconduct, violations - here you can find every event that took place in your life.

There are several points that are important when filling out work books:

The document must be filled out in black or blue ink in legible handwriting using a ballpoint or helium pen; it is possible to fill it out with a fountain pen. It would seem that it makes no difference what you fill out the document with, but there are unacceptable ink colors, for example, red;
all fields are filled in in accordance with current dates and supporting documents;
changes cannot be made to the document in the form of corrections, deletions, or the use of proofreaders - there are rules for changing entries;
The signatures in the work book are affixed by the head of the personnel department and the manager, and a stamp is placed over the transcript of their signatures.

Personnel officers work with work books in accordance with regulations of the Government of the Russian Federation and federal laws governing the rules for handling this document.

If these simple points are observed, the recording becomes legally valid.

How to fill out a work book when leaving at your own request, and a sample entry at the employee’s initiative, you will find in the next paragraph.

During the required period of service, a citizen can change his decision to leave. In this case, the manager’s visa allowing him to resign does not matter

According to Article 80 of the Labor Code of the Russian Federation, only a voluntary desire to leave the workplace is taken into account. In practice, there are situations when another employee has already been hired to replace the leaving employee.

This is done so that there is an opportunity to master the job responsibilities of the person leaving. If a person has already been registered for a job, then he will not be able to change his mind and stay.

When the deadline for dismissal has approached, but the employee continued to perform his duties, the application is considered to be withdrawn. It is enough to overwork one day so that you need to write an application again and work for 14 days. The period can be reduced by mutual agreement of the parties; this situation does not contradict the law.

All mistakes that personnel officers make when making an entry can be divided into general and related to the preparation of an entry:

Making an entry using green, red or other colored paste. To make notes on your work record, you can use a gel or ballpoint pen in black, chenille or purple;
Abbreviations of any nature cannot be made - Labor Code instead of “Labor Code”, etc. instead of “order”, etc.

Using incorrect wording of the reason for dismissal. The entry must be made in exactly the same way as the reason is indicated in the Labor Code or other federal law. At the same time, the Rules for Maintaining Books use the concepts of “Dismissal” and “Termination of an employment contract” as identical;
The personnel officer does not certify the dismissal record. After making the entry, the responsible employee must enter his signature and decipher it. The stamp is affixed if available;
The employee does not sign for information. After the dismissed person has read the entry made, he needs to confirm this with a signature. Rostrud recommends that the dismissed person put his mark under the signature of the personnel officer.

Dismissal for absenteeism in 2021: step-by-step procedure-diagram with sample documents

Now, let's look at practical examples of employee dismissal records depending on the reason.

For example, employees stop working at Buran LLC for the 3 most frequently mentioned reasons :

due to staff reduction;
due to transfer to another company;
and at your own request.

Therefore, when filling out work books, we deliberately used such acceptable wording as:

fired;
discontinued;
terminated

Consider the sample entry below. As you can see, the note about voluntary dismissal has a text similar to the text in Article 77 of the Labor Code of the Russian Federation.

Now, let's move on to another example - how to make a note of dismissal in the work book if an employee leaves due to transfer to a new place of work. In this case, it is most appropriate to formalize the dismissal by way of transfer, making an appropriate entry about the “termination of the contract” that corresponds to the situation.

In case of gross violation of the rules for storing, maintaining, and recording personnel documentation of employees, liability arises, in accordance with Article 5.27 of the Code of Administrative Offenses of the Russian Federation, namely:

for legal entities – from 30 to 50 thousand Russian rubles;
for individual entrepreneurs and officials - a warning or penalties in the amount of 1 to 5 thousand Russian rubles.

It is worth noting that when violations are repeatedly detected, the amounts increase:

for legal entities – up to 70 thousand Russian rubles;
for individual entrepreneurs and personnel officers – up to 20 thousand Russian rubles.

If after reading the article you still have questions or want to get an analysis of your specific situation, write to the duty lawyer and receive a prompt, qualified and free answer!

Absenteeism is a disciplinary offense for which the employer can fire the offending employee. It is important to take into account the fact that absenteeism is the absence of a specialist from the workplace for more than 4 hours.

Before dismissing an employee, it is necessary to conduct a special investigation. During it, it is necessary to confirm that the employee was absent for more than 4 hours and he did not have valid reasons for performing this action.

The entry in the book in this situation may look like this.

The contract was terminated due to the employee committing a disciplinary offense, on the basis of clause 6, part 1 of Art. 81 Labor Code of the Russian Federation.
Dismissed on the basis of clause 6, part 1, art. 81 of the Labor Code of the Russian Federation due to a single gross violation of production discipline (as a result of absenteeism)

Dismissal by agreement of the parties implies termination of the contract by agreement reached between the employee and the employer. Their general decision requires documentation - the drawing up of an appropriate agreement. This reason for dismissal is regulated by Article 77 of the Labor Code of the Russian Federation.

If dismissed by agreement of the parties, the entry may look like this.

The contract was terminated on the basis of Article 77. Labor Code of the Russian Federation - by agreement of the parties.
The contract was terminated by agreement of both parties - in accordance with Article 77. Labor Code of the Russian Federation.

Which legal acts establish the rules?

The procedure for terminating a working relationship is regulated by Chapter 13 of the Labor Code of the Russian Federation. The grounds for termination of the contract are provided in the following legislative acts:

The articles of the Labor Code of the Russian Federation (Articles 77 - 84.1 of the Labor Code of the Russian Federation) contain information on termination of the contract. Termination of its validity and registration of a work book upon dismissal at the employee’s own request is considered in Article 80, at the initiative of the employer - in Article 81. The grounds are presented in Article 77 of the Labor Code of the Russian Federation;
in federal laws. For example, for civil servants the issue of dismissal is regulated by law dated July 27, 2004 No. 79-FZ.

It should be remembered that for certain categories of employees, for example:

Foreigners;
athletes;
scientists -

The grounds for termination of labor relations are provided for in separate provisions of the Labor Code of the Russian Federation.

Filling out a work book in 2021

Every employee working on an official basis must have a work book. The document displays all information regarding employment. Chief among these is hiring and firing.

When terminating the contract, the relevant information is entered into the specified document - the reason for dismissal, a link to the regulatory act on the basis of which this process is carried out. In the case of electronic labor, upon termination of a business relationship, the employee receives a completed unified STD-R form.

Regardless of what became the basis for terminating the employment contract, management in any case will have to comply with the entire dismissal protocol:

correctly draw up personnel orders;
give due payments;
send information to the appropriate authorities;
issue all necessary certificates to the employee.

A similar procedure occurs within the framework of a standard protocol, which involves performing several stages:

At the initial stage, a statement or agreement is drawn up, which shows the reason for dismissal.
A dismissal order is issued, approved by the manager.
The data from the compiled documents is entered into a personal card.
After the documents are completed, they are provided to the employee for reading. This fact of familiarization is confirmed by a personal signature.
The manager or personnel officer makes a note in the work book. The fact of indicating a reference to the article of the Labor Code, according to which the dismissal occurs, is controlled. Don't forget to certify your entry.

First, you need to make a calculation. Earned funds are paid in full. Next, a work book or its electronic version is presented.

The personnel officer or accountant issues a certificate of the amount of wages and other payments received during the period of employment. The document is drawn up in accordance with form 182n.

If an employee requests the execution of other documents, the refusal will be groundless. You can view the full list of such documentation on the pages of the Labor Code, Article 80, Part 5.

Additional actions must be taken when dismissing an employee who pays alimony. The bailiff and the person receiving alimony must be informed about the dismissal of this citizen.

Such a notice is drawn up in free form. It implies a statement of the fact of dismissal. If possible, the name of the organization where the alimony recipient has moved is reported. In addition, the place of registration of the dismissed employee is mentioned.

It is a mistake to believe that dismissal can be a reason for canceling payments. Each day worked is paid according to the rate. The final working day will be no exception. You should not lose sight of compensation for unused vacation days.

There are a number of other payments that depend on the option of terminating the employment contract. An example is the fact of dismissal by mutual agreement of the parties. This will be the basis for compensation. You will be pleased with the fact that this amount is not subject to personal income tax, so it will be received in full.

Now it’s worth considering the list of documents upon termination of an employment contract, which can be terminated for various reasons:

The desire of the employee.
Mutual consent of the parties.
At the will of the employer.

The application must be drawn up only in the first case. Regarding the second option, an agreement to the employment contract is required.

However, not a single dismissal in 2021 can be done without issuing an appropriate order. In addition, the manager or personnel officer will have to fill out a personal card. Also, in any case, a note must be made in the work book.

It all depends on the reasons for terminating the employment contract. This list looks like this:

statement,
order,
agreement to the employment contract,
SZV-TD report,
employment history,
personal card.

Sometimes writing an application is not mandatory. But even more often, there is no need to draw up an agreement to the employment contract.

In addition to the documents indicated above, it is necessary to prepare a 2-NDFL certificate, as well as a certificate of average earnings for the labor exchange (if necessary).

It is recommended that all issued documents be recorded in an inventory, which will be sent to the organization’s archives.

Despite the fact that the employee is considered dismissed, he can at any time contact his former employer for the necessary information. The provision remains relevant even if these certificates were issued previously. The legislation allows no more than three days for processing the requested documents.

Violation of these provisions may result in administrative liability for the employer.

The list of additional information is as follows:

Certificate from the place of work . As a rule, it will be useful when applying for a visa. The form can be found on the official website of the visa center. It is allowed to display information in any form on company letterhead. A correctly drawn up document contains: the name of the company and its contact information, as well as the position, length of service and income level of the employee.
Certificate of average earnings . It will be required when you contact the employment center, where the average amount of unemployment benefits will be calculated. When applying, you will have to calculate the average earnings for three calendar months before the fact of dismissal.
A certificate stating that a lump sum benefit was not paid upon the birth of a child. The document will be required when applying for financial support from the state for the birth of a child or for caring for him.

This document is written when an employee has a desire to leave his place of work. In the upper right corner the name of the organization and the name of its leader are indicated. The main text indicates the reason for dismissal. Below is a personal signature and the date the application was written.

Methods for transmitting the compiled document:

Personal transfer implies its registration in the company’s internal documentation.
If you use postal services, the registered letter must contain a description of the attachment.

Errors in filling out the title page of the book are unacceptable. If corrections or blots are found on the page, the document will be considered invalid. It will have to be replaced.

The instructions require you to indicate on the title:

full name, patronymic, surname;
date of birth (the month is written in words, the year and date are written in numbers);
the level of education and the details of the document on the basis of which the information was obtained are indicated;
date of filling out the form;
signatures of the owner and the responsible person who executed the document.

All entries in the work book are entered by an official of the organization authorized to do so by order of the manager, most often by an employee of the personnel department. In his absence, this may be an accountant or director of the enterprise.

The document is subject to registration in the accounting book and is kept by the employer until the employee is dismissed or transferred to another place of work. If necessary, the employee is given an extract from the book at the place of request.

Extract from the work book - sample filling:

Records are kept in legible handwriting, all words are given in full, without any abbreviations. The numerical expression of dates, characteristics and other information is indicated only in Arabic numerals.

Also, you cannot write the name of the month in words. The correct format for filling in the date is 03/05/2020.

To fill out a work book you need:

employee's passport (or other identification document);
diploma of education;
work record book;
certificate of individual entrepreneur or Charter of the organization;
official seal.

For details on how to fill out the title page of the work book, watch the video.

The work book is divided into three parts:

A title page containing information about the owner of the document.
Information about the work, including the name of the enterprises where the work was carried out and the duration of such work.
Awards section.

company name (including legal form);
type of printing (using different ones in one book is unacceptable!).

On the first page of the work book you need to indicate all the information about the employee, based on the documents provided by him. It should contain:

Full name of the owner;
date of birth (in numerical terms);
level of education (secondary, specialized secondary, higher);
name of the profession indicated in the diploma;
date of opening of the work book;
employee signature;
signature of the person filling out the document;
official seal of the organization.

Work book: instructions for filling out 2021

The section containing information about the work may include additional information:

At the request of the employee, information about part-time work is entered into it. The entry is made on the basis of documents provided by another enterprise where the employee is employed in a combined position. In this case, the same principles for filling out the column are used as when entering information about the main work. The work book must be kept by the employee of the personnel department at the place of main work, who is the only one who has the right to enter any information into it.
Acquisition of a second profession, obtaining a rank, and advanced training are also reflected in this section.
If the enterprise is renamed, a corresponding entry is made indicating the document that served as the basis for this. This information will be able to explain the discrepancy in the seals given during the employment and dismissal of the employee. The same steps are performed when renaming a position.
In case of reorganization of the enterprise, the section notes the dismissal of the employee with his subsequent employment in the new company.

A. S. Kopacheva joined the position of legal adviser at Avelan OJSC on February 27, 2021. On August 12, 2021, she was transferred to the position of senior legal adviser. This fact was reflected in the “Work Information” section.

When dismissing an employee, in column No. 3 you must indicate the regulatory act of the Labor Code, according to which this measure was applied. The entry must be confirmed by the seal of the company or human resources department and the signature of the person who filled out the work book.

The employee must also sign in this column, thereby confirming his agreement with the entries made during his work.

A. M. Sholokhov served as a salesman at CJSC Continent. On March 6, 2021, he was fired for unexcused absence from work. The dismissal order was signed on the same day.

The employee does not need to purchase the form independently. The employer, in accordance with paragraph 44 of Government Decree No. 225 dated April 16, 2003, is obliged to constantly have the required number of forms and inserts available. When issuing the appropriate form, the employer charges the employee an appropriate fee, the amount of which is determined by the amount of costs for purchasing these forms, as established by paragraph 47 of Government Decree No. 225 dated April 16, 2003.

The rules approved by Government Decree No. 225 dated April 16, 2003 explain and regulate the administration. They spell out general issues of the procedure for maintaining, storing, making changes, corrections, and issuing, including duplicate books.

The rules consist of eight sections:

General provisions.
Maintaining documents.
Making changes and corrections. Duplicate work book.
Issue upon dismissal.
Insert.
Accounting and storage.
Responsibility for maintaining procedures.
Production of forms and provision of them to employers.

The instructions approved by the Ministry of Labor on the procedure for filling out work books and inserts for them contain relevant instructions for each of the areas. The procedure for making entries in work books is established by Resolution of the Ministry of Labor dated October 10, 2003 No. 69, which contains seven sections.

How to dismiss on the initiative of an employee

Filling out a work book when leaving voluntarily in 2021 has a number of nuances. When it is necessary to make an entry in the work book upon dismissal of one’s own free will, the wording in column 3 “terminated employment contract” and not “dismissed of one’s own free will” is appropriate. Some lawyers recommend that when recording voluntary dismissal in the work book, write: “at the initiative of the employee,” since it corresponds to the wording given in the law. We offer you to look at several examples of filling out a work book when leaving at your own request.

Instructions for filling out work books in 2021

In accordance with Article 66 of the Labor Code of the Russian Federation), the employer is obliged to keep records of work experience for each employee who has worked for more than five days, and when the work is the main one. The section describes the procedure and sequence for making entries about the function performed by the employee, about the assignment of ranks, classes or ranks.

For example, in column 3 of the “Work Information” section, the full name of the organization is indicated as a heading, as well as the abbreviated name of the organization (if available).

In the third column, a record is made of acceptance or appointment to a structural unit of the organization, indicating the specific name, position, specialty, profession, indicating qualifications, and in column 4 the date and number of the order (instruction) or other decision of the employer according to which the person was hired is entered. . Records of the name of a position, specialty, profession indicating qualifications are made, as a rule, in accordance with the organization’s staffing table.

According to the instructions for filling out work books, this section contains information about the titles, diplomas, certificates and other awards assigned to the employee, provided for by the legislation of the Russian Federation and the internal regulations of the organization. The following are required to be entered:

presentation of state awards;
awarding diplomas, certificates, insignia;
incentives prescribed in the Labor Code of the Russian Federation.

A corresponding entry indicating by whom, when and for what merits the employee was awarded is made in column 3 of the “Information on awards” section. The details of the base document are indicated in a special field.

Another type of award is “Gratitude”. It is entered into the document only if it is formalized by an appropriate order in the organization.

Due to its importance and volume, the section contains not only detailed and specific explanations and rules for making entries about the reasons for termination of the owner’s contract. To do this, specific instructions are given for filling out work books 2021 with comments and examples. When a contract is terminated on the grounds provided for in Article 77 of the Labor Code of the Russian Federation (except for cases of termination of the contract at the initiative of the employer and due to circumstances beyond the control of the parties), a record of dismissal (termination of the employment contract) is made in the form with reference to the paragraph of this article. For example: “Dismissed by agreement of the parties, paragraph 1 of Article 77 of the Labor Code of the Russian Federation” or “Dismissed at his own request, paragraph 3 of Article 77 of the Labor Code of the Russian Federation.”

When an employee moves from one position to another, a corresponding note is made in the work book. It is important to note that the transfer is recognized as legal only if there is the consent of the employee himself.

There are two types of transfers from one position to another:

internal - the employer remains the same;
external - the contract with the current employer is terminated and a new employment contract is concluded.

Also, the transfer can be permanent or temporary - when replacing a temporarily absent employee. In this case, in the third column:

when transferring externally, indicate the date and number of the order of dismissal from one organization (full name), the date and number of the order of enrollment in another organization (full name). Indication of positions is necessary in both cases;
when transferring internally, it is written as follows: “transferred to position” indicating it, the name of the department, if necessary.

If in 2021 an employee submitted an application to the employer to refuse to maintain his paper work book, then the employer had to make a corresponding entry in his work record and hand over this book to the employee. Consequently, when such an employee is dismissed, the employer no longer makes any entries in his paper work record. But he must issue the resigning person the STD-R form on the last day of his work and submit the SZV-TD form to the Pension Fund no later than the day following the day the dismissal order is issued.

General filling rules

The main part, which contains information about employment and termination of work, is a table consisting of four columns. Let's figure out how to fill out a work book when leaving at your own request in 2021. The instructions for filling out prescribe the following procedure for filling out this document:

the first column is intended to indicate the serial number of the record, while continuous numbering is provided throughout the document;
the second column contains the date; the day and month are entered as a two-digit number, the year as a four-digit number (in the format 02/01/2019);
the third column indicates the reason and grounds for which the employee stops working, with a mandatory reference to the number of the part, clause and article of the Labor Code of the Russian Federation;
The fourth column indicates the details of the order to terminate the contract.

Under the basis, with reference to the law, the employee filling out the work book and the dismissed employee put their signatures (thus the latter expresses his consent and familiarization). The page is certified by the company seal (if there is one). It is worth remembering that no abbreviations can be used when filling out, and all data must be entered clearly and accurately. Any erroneous marking may have a negative impact in the event of any legal proceedings.

Entry in the work book: dismissal at will

By Decree of the Government of the Russian Federation of April 16, 2003 N 225, the work book was formalized. In this regard, in the section “Information about work” of the work book, Resolution of the Ministry of Labor of the Russian Federation of October 10, 2003 N 69 defines the procedure for filling it out:

Column 1 – enter the serial number of the entry being made (entries are numbered continuously)

Column 2 - indicates the date of dismissal (termination of the employment contract) (in Arabic numerals: day, month - two digits, year - four digits).

Column 3 – a record is formulated about the reason for dismissal (termination of the employment contract) indicating the relevant article, its part and clause under the Labor Code of the Russian Federation. The following wording is used: dismissed, employment contract terminated, employment contract terminated. In this case, the grounds for dismissal are formulated according to the Labor Code of the Russian Federation

Column 4 - reflects the name of the document - the basis for making the entry (order (instruction) or other decision of the employer, its date and number)

All entries in the work book for the period of work at this enterprise must be certified by the signature of the employee of the organization responsible for maintaining work books, and the seal of the organization’s personnel department. The employee then signs the records.

Error No. 1: What to do if, while filling out a work book upon dismissal, an error is discovered in a previous employment record. The dismissal has already been recorded.

Comment : in accordance with the Instructions and the Rules for maintaining work books, you must follow the rules for correcting erroneously entered data: enter the serial number (column 1), the date the error was discovered (column 1), entry No. ... is invalid (column 3). Next, the correct entry and basis are made (column 4).

Question No. 1 : What to do if the company operates without a seal?

Answer : The Federal Law “On Amendments to Certain Legislative Acts of the Russian Federation Regarding the Abolition of the Mandatory Seal of Business Companies” dated 04/06/2015 N 82-FZ provided organizations with the opportunity to work without seals, while the presence or absence of a seal must be recorded in the Charter.

Order of the Ministry of Labor of Russia dated October 31, 2016 N 588n “On amendments to the Instructions for filling out work books, approved by Decree of the Ministry of Labor and Social Development of the Russian Federation dated October 10, 2003 N 69”, the following changes were made: a seal is placed only if it is available. This means that if the absence of a seal is approved at the regulatory level, then it is not necessary to affix it.

Question No. 2 : In the event of liquidation of an organization or closure of a branch, how long must the employer notify employees of dismissal and what is the wording in the work book in this situation?

The initial page is required to display all information about the accepted identity, based on the materials provided. All inscriptions are entered without abbreviations.

Full name of the owner.
Date of birth.
Availability of education.
Name of specialty according to diploma.
TC registration date.
Owner's signature.
Signature of the personnel officer who filled out the document.
Seal of the institution.

If a person is hired for the first time, the company issues a labor contract for him five days after signing the employment agreement. It is drawn up in the presence of its owner.

Information that is required to be filled out:

Owner's personal information.
The type of work performed by the hired person.
Transfer or retraining
Various prizes and rewards.
Inscription about dismissal, showing the reason.

Form for entering information about an employee:

Information about the accepted identity is recorded on the basis of passport data.

Full names are written without abbreviations.
The employee's date of birth must also be recorded without abbreviations.

Education of the owner of the trading company.

Information about education is entered on the basis of the submitted materials.

The profession is recorded as it appears on the presented ID.

Most often this refers to continuing education classes.

After making all the entries, the employee is obliged to check the correctness of completion and sign in the appropriate box.
The final part of filling out the title page is the seal of the institution.

How to reflect dismissal in SZV-TD

Due to the presence of formal differences in the SZV-TD form, a record of dismissal is made in it in strict accordance with a special procedure (see Resolution of the Pension Fund of the Russian Federation Board of December 25, 2019 No. 730p).

In addition to information about the employer and employee, you need to fill out the section “Information about the work activity of the registered person” (subclauses 2.5.1 - 2.5.9 of the Procedure for filling out the SZV-TD form). It looks like a table with columns, reminiscent of a paper work book form.

HOW TO FILL OUT SZV-TD WHEN DISMISSAL: TABLE

Below is a sample 2021 notice of dismissal in the SZV-TD form.