Deputy General Director

1. General Provisions

1.1. This job description defines the functional duties, rights and responsibilities of the Deputy General Director.

1.2. The Deputy General Director belongs to the category of managers.

1.3. The Deputy General Director is appointed and dismissed in accordance with the procedure established by law by order of the General Director.

1.3. A person with a higher professional (economics, legal) education and at least 5 years of experience in management positions is appointed to the position of Deputy General Director.

1.4. The Deputy Director General reports directly to the Director General of the Organization.

1.5. The Deputy General Director must know:

— legislative and regulatory acts regulating financial and economic activities

— basics of civil, commercial, financial, tax, labor legislation;

— profile, specialization, features of the organization’s structure, prospects for its development, production capacity, basics of production technology;

— the procedure for developing and approving plans for the production, economic and financial and economic activities of the organization;

— organization of the financial work of the company;

— the procedure for concluding and executing business and financial contracts.

1.6. The Deputy General Director is guided in his activities by:

— legislative acts of the Russian Federation;

— Charter, Internal Labor Regulations, other regulations of the organization;

— orders and instructions of the General Director;

- this job description.

1.7. During the period of temporary absence of the Deputy General Director, his duties are performed by a person appointed in the prescribed manner. This person acquires the corresponding rights and is responsible for the proper fulfillment of the duties assigned to him.

2. Labor functions and job responsibilities

2.1. The Deputy General Director is obliged to perform the following functions

2.1.1. Conducting financial and economic activities together with the General Director;

2.1.2. Participation in maintaining the personnel policy of the Company;

2.1.3. Representing the interests of the organization without a power of attorney within the competence of the Deputy General Director, in accordance with the Charter of the Company;

2.1.4. Exercising the functions of the General Director in the absence of the General Director, as well as in other cases when the General Director cannot perform his duties.

2.1.5. exercise of other powers in accordance with the Charter of the Company.

5.2. The employee is required to perform the following job duties

5.2.1. Carry out operational management of the financial and economic activities of the Company during the absence of the General Director.

5.2.2. Ensure the fulfillment of the Company's contractual obligations, directly in the absence of the General Director or on his instructions, negotiate with customers, contractors, subcontractors, potential partners and other organizations.

5.2.3. Ensure compliance with the law in the activities of the Company, compliance by the Company's employees with the requirements of local acts regulating the activities of the Company.

5.2.4. Ensure the safety of material assets belonging to the Company.

5.2.5. Manage the structural divisions of the Company.

5.2.6. Manage the financial and economic activities of the Company in the field of logistics, sales of products, performance of work, provision of services under the Company’s contracts, ensuring the effective and targeted use of material and financial resources, reducing their losses, accelerating the turnover of working capital.

5.2.7. Organize the participation of structural units subordinate to him in drawing up long-term and current plans for product sales, determining the long-term strategy of commercial activities and financial plans of the Organization.

5.2.8. Exercise control over the sale of products, performance of work, provision of services, material and technical support of the Company, financial and economic performance indicators, proper expenditure of working capital and targeted use of bank loans, termination of sales of products that do not have high sales figures.

5.2.9. Manage the development of measures for resource conservation and integrated use of material resources of the service department, improve the regulation of consumption of raw materials, supplies, working capital and inventories of material assets, increase operational efficiency, and strengthen financial discipline in the Company.

5.2.10. Ensure that the Company's employees comply with labor discipline and internal labor regulations.

5.2.11. Ensure proper record keeping and reporting required by current legislation.

5.2.12. Submit reports on your activities at the request of the General Director of the Company, the Company Participants, as well as submit an annual report on your activities in preparation for the General Meeting of the Company Participants.

5.3. The employee is obliged to comply with the internal labor regulations established by the Company, production and financial discipline, and conscientiously perform his job duties.

3. Rights

3.1. The Deputy General Director has the right:

3.1.1. act on behalf of the Company without a power of attorney;

3.1.2. represent the interests of the Company in all government and other bodies, organizations and institutions on the territory of the Russian Federation, in notary offices, banks and other credit organizations;

3.1.3. dispose of the property and funds of the Company within the limits established by the Charter, job description and current legislation of the Russian Federation;

3.1.4. issue orders and give instructions that are mandatory for execution by employees of all structural divisions of the Company, participate in the preparation of draft orders, instructions, instructions, as well as estimates, contracts and other documents, establish job responsibilities for employees;

3.1.5. in agreement with the General Director, hire and dismiss employees of the Company, including appoint and dismiss the heads of these departments;

3.1.6. open settlement, currency and other accounts in banks, enter into agreements and make other transactions within an amount not exceeding ______________________;

3.1.7. take part in determining contract prices for products and tariffs for work and services;

3.1.8. sign outgoing and payment documents within the scope of their competence;

3.1.9. report to the General Director about all shortcomings identified in the course of their activities and make proposals for their elimination;

3.1.10. request from structural divisions information and documents necessary to fulfill his official duties;

3.1.11. demand from management to ensure organizational and technical conditions and execution of established documents necessary for the performance of official duties.

4. Responsibility

4.1. In accordance with Articles 242 and 243 of the Labor Code, the Deputy General Director bears full financial responsibility for direct actual damage caused to the Company.

4.2. The Deputy General Director is also responsible for:

4.2.1. for improper performance or failure to fulfill their official duties - within the limits determined by the labor legislation of the Russian Federation;

4.2.2. for offenses committed in the course of carrying out their activities - within the limits determined by the administrative and criminal legislation of the Russian Federation.

5. Operating mode

5.1. The working hours of the forwarding driver are determined in accordance with the terms of the Labor Contract of the forwarding driver and the Internal Labor Regulations established by the Employer.

Deputy General Director

How to draw up a job description

A job description is usually drawn up on the basis of qualification characteristics contained in qualification directories (for example, in the Qualification Directory of Positions of Managers, Specialists and Other Employees, approved by Resolution of the Ministry of Labor dated August 21, 1998 No. 37).

For workers who are hired by blue-collar professions, unified tariff and qualification directories of work and blue-collar professions for the relevant industries are used to determine their labor function. Instructions developed on the basis of such reference books are usually called production instructions. However, in order to unify and simplify internal documentation in an organization, instructions for blue-collar professions are often also called job descriptions.

When drawing up job descriptions, organizations are also guided by professional standards.

Since the job description is an internal organizational and administrative document, the employer is obliged to familiarize the employee with it against signature when hiring him (before signing the employment contract) (Part 3 of Article 68 of the Labor Code of the Russian Federation).

Sample of a typical job description for a deputy general director

I. General provisions

1. The Deputy General Director belongs to the “managers” category.

2. The Deputy General Director reports directly to the General Director.

3. Appointment to the position of deputy general director and dismissal from it is carried out by order of the general director.

4. During the absence of the Deputy General Director, his functional duties, responsibilities, and rights are transferred to another official, as reported in the organization’s order.

5. A person with a higher economic or legal education and at least five years of experience in management positions is appointed to the position of Deputy General Director.

6. The Deputy General Director must know:

regulatory legal acts regulating the financial and economic activities of the organization;
civil, financial, tax, labor law;
organizational structure of the company, production capacity, fundamentals of production technology;
plans for the production, economic, financial and economic activities of the organization;
procedure for concluding and executing contracts.

7. The Deputy General Director in his activities is guided by:

legislative acts of the Russian Federation;
Charter of the organization, Internal labor regulations, other regulations of the company;
orders and instructions from management;
this job description.

II. Job responsibilities of the Deputy General Director

The Deputy General Director is assigned the following functional responsibilities:

1. Control the financial and economic activities of the company.

efficient use of material resources, reduction of losses, acceleration of funds turnover;
timely conclusion of business and financial agreements;
fulfillment of contractual obligations.

development of measures to save resources;
improving the costs of raw materials, materials, working capital and inventories of material assets;
improvement of economic indicators;
increasing the organization's performance;
strengthening financial discipline;
prevention of insufficient or excessive inventories of inventory items, overexpenditure of material resources.

4. Contribute to the timely preparation of financial estimates and other documents, calculations, and reporting.

5. Represent the interests of the organization in government and commercial institutions, within their competence.

employees for compliance with labor and production discipline, labor protection rules, fire protection requirements;
execution of orders and orders of the General Director.

7. Inform the General Director about the pace of work planned and measures to eliminate identified deficiencies.

III. Rights

The Deputy General Director has the right:

1. Involve other officials of the organization in solving the tasks assigned to him.

2. Appoint persons responsible for performing the established work.

3. Develop and sign documents within your competence.

4. Represent the interests of the organization by proxy in government bodies, before contractors and other parties.

5. Make independent decisions within your competence.

6. Participate in the preparation of orders, instructions, instructions, estimates, contracts and other documents.

7. Inform the General Director about all identified shortcomings in the process of their activities and make proposals for their elimination.

8. Determine job responsibilities for subordinate employees.

9. Request information and documents necessary to perform your own job duties.

10. Put forward demands on the organization’s management to ensure conditions for the performance of functional duties.

IV. Responsibility

The Deputy General Director is responsible for:

1. Providing false information.

2. Causing material damage to the organization, the state, its counterparties, and employees.

3. Violation of decisions, resolutions, provisions of the organization’s management.

4. Disclosure of trade secrets, personal data, confidential information.

5. Improper performance of one’s own official duties.

6. Violation of labor discipline, safety regulations, internal labor regulations, fire protection.

How many deputies does the director have?

Depending on the number of employees and the organizational structure of the enterprise, the staffing table may provide for various titles of positions of the deputy general director, for example:

First Deputy General Director;
Deputy General Director for General Affairs;
Deputy General Director for Financial Activities;
Deputy General Director for Sales, etc.

A sample job description for a deputy director of an LLC (2019), which can be downloaded in the article, will differ from all other job title options in the functional rights and responsibilities of the organization’s top officials.

Introduction

It is the manager who decides when exactly to appoint a deputy - he can introduce the position in parallel with the signing of documents on taking up the position, in the process of work, or create it as a reserve parachute if he wants to leave (the deputy is appointed as an assistant, gets involved in all matters and after the dismissal of the general, takes his place) . The position itself can also have different names: vice president, deputy, executive director.

What exactly are the responsibilities of this person? It all depends on the specifics of the enterprise, the decision of the manager or founders.

Example:
The general director and founder of Dal LLC deals exclusively with production issues at the enterprise. The company is successfully growing and developing, and it needs strong legal and economic support. The general director introduces the position of deputy for economic and legal issues, relieving himself of all responsibilities in these areas, exercising only general control over the state of affairs.

At the same time, the deputy has the right to build the entire chain necessary for him to work effectively with the permission of the head of the company: create a legal and economic department, hire specialists, regulate their activities, etc. Often the general director decides to develop strategic plans, search for new directions, capture new markets or define promising paths, freeing yourself from routine and routine. In this case, he can also hire an assistant, transferring all the main tasks to him and limiting himself to only general supervision and consulting of a specialist.

Who should be selected for the position of Deputy General Director? There is no definite answer - it all depends on the specifics of the company’s work and on what exactly is required of him . But in general, we can identify a generalized portrait of a person for this position based on requests and vacancies:

A man aged from 27 to 33 years.
Higher technical or economic education.
Experience in the field in question for at least 1 year.
Adequacy, the ability to organize a work process, monitor the execution of one’s orders.
Independence, leadership skills, responsibility.

Many managers prefer to hire technicians because they have well-structured knowledge, they know how to build effective management schemes and approach the process from a practical perspective. Deputies with two degrees are popular: technical and legal.

Responsibilities of the Deputy

Before considering the job responsibilities of the Deputy General Director, you should decide exactly what issues he will deal with. There are several directions for this vacancy:

First Deputy. In fact, he is the right hand of the manager, deals with most production issues, replaces the boss in his absence, has the right to sign agreements, documents, contracts, etc.
Deputy for General Affairs. Usually has less authority than the first deputy, deals with turnover and partly with personnel.
Deputy for Legal Affairs. Serious demands are placed on this specialist, because today the performance of the entire company depends on the quality of legal support.
Deputy for economic issues, sales, marketing. Engaged in product promotion and responsible for the company's profitability.
HR deputy, technical manager, etc. They solve tasks specifically tailored to them; they are usually present only at large enterprises where there are departments dedicated to specific responsibilities.

Who hires a deputy and creates documentary support for him? This is usually done by the CEO or board of the company. A job description is an internal document that plays a managerial and organizational role . It defines the rights and obligations of the deputy and is signed by the head of the company (or his authorized representative).

What to consider when preparing a CI

The format of the job description is not regulated by law. Therefore, any company can adapt this document to suit its needs. However, each DI almost always includes:

Additional sections may be added to these sections, related, for example, to the establishment of job relationships, which is extremely important for the deputy general director.

Basic provisions

The section contains qualification requirements for a manager, the amount of knowledge required of him, as well as the nuances of the procedure for transferring his powers during absence from the workplace. Almost all items are standard, with the exception of the list of required knowledge, which is formed in accordance with the needs of a particular organization.

Functions

This section should be developed in relation to the specific activities of the deputy director. If the deputy is involved in economics, then it makes sense to assign his functions to control the financial aspects of the company’s activities. If the deputy is responsible for production, then it is necessary to indicate his responsibilities for organizing the processes of warehousing, transportation and other issues related to production.

If there are several substituents, then each substituent has its own instructions in order to avoid duplication of functions.

Responsibility

The section specifies the employee’s range of responsibility for failure to fulfill duties, violation of internal rules, administrative and criminal violations of Russian legislation committed in the course of work activities.

What does the instruction consist of?

The job description of the First Deputy General Director includes the following paragraphs:

General provisions (to whom exactly does the employee report).
Job responsibilities of a person (what exactly he should do in the company. The more precisely the responsibilities are described, the fewer controversial situations there will be in the process and the less blurred the responsibility).
Rights of a person. Here is a list of exactly what rights an employee can count on.
Employee responsibility. The deputy general is a responsible position, therefore the document indicates what responsibility the employee bears for his actions or inactions (up to financial liability).

Let's look at the points listed above in more detail.

General provisions

This section usually indicates to whom the employee reports. As a rule, this is the head of the company, but there may be other options (first deputy, owners, etc.). In general, the first paragraph provides general information about the company and position. It must be written down what issues the employee will supervise, what processes are focused on him . The procedure for appointment and removal from a position is also prescribed here (usually this is done by order of the general or in accordance with the company’s charter). The general provisions also stipulate who exactly will perform the duties of the DDG in his absence or illness, as well as the requirements for the employee’s qualifications, knowledge and skills.

Job responsibilities

This point is considered key - its drafting should be approached with all responsibility, having thought through the structure in advance and calling on an experienced lawyer for help. Typically this includes:

Resolving issues assigned by the manager.
Control over production processes within his area of activity.
Organization of work of entrusted departments.
Coordination of various departments and groups of employees.
Monitoring the implementation of plans and compliance with assumed responsibilities.
Providing supervised departments with everything necessary to prevent downtime.

Rights of the Deputy

Having listed the main functions of the deputy general director, his rights should also be noted. What they will be depends on the company itself. Roughly speaking, the rights of the DDG are the list of capabilities that he is endowed with to solve current problems and everyday issues. Be sure to indicate who he has the right to manage, from whom he can demand results, in what area he can make proposals and carry out his activities. Key features include:

Distribution of workloads among departments and subordinates.
Requiring employees to comply with the rules for working with documents and information.
Making proposals for rewards and punishments for employees/departments.
Making proposals to optimize the work process.
Drawing up contracts and documents, personnel issues.

Responsibility of the DGD

The last paragraph lists what exactly the employee is responsible for. His area of responsibility includes:

Efficiency of work of entrusted areas and departments.
Achieving set goals and indicators.
Security of property and information.
Inaction or insufficient action, as a result of which damage was caused to the enterprise.

Thus, it is the deputy who must monitor the implementation of planned values, monitor the discipline and performance of employees, provide reports to higher authorities or founders, submit declarations to the relevant authorities and organize the work process.

Specifics of the document

The job description of the Deputy General Director is needed to define his responsibilities. It serves as a guideline for building working relationships both for the employee himself and for his colleagues and the head of the company. Like any legally binding document, the DI can be used in legal proceedings.

For the director, a well-drafted document serves as a tool for building the smooth work of his deputy. For the deputy, this document clearly defines what the director expects from him and what tools he has to achieve his goals. The instructions help both parties build a basis for working interaction, preventing the development of conflict situations.